Minutes of the Communication Committee Ocean Avenue Campus, Room ArtsX 170 – May 3, 2005 Members Present: Attila Gabor, Carol Hudson, Joe Jah, Andrea Niosi, Francine Podenski, Kevin Viard Members Absent: Martha Lucey Resources Present: Tom Hetherington, Tom Blair Resources Absent: Beth Cataldo Guests Present: Will Maynez and Joy Durighello representing the Works of Art Committee; Athena Steff and A. Smiley Curtis representing Graphic Communications. 1. APPROVAL OF MINUTES Minutes from the April 2005 meeting were approved. 2. OLD BUSINESS a. WORK PLAN - COMMUNICATIONS PLAN DRAFT The committee discussed an action plan to begin formal review of the current draft of the District Communications Plan. Dean Martha Lucey has volunteered to seek input from administrators during Summer 2005; during Fall 2005 the committee will seek input from students, staff and faculty.. After review of the document has been completed, the document will go back to the Academic Senate. A work group from the Communications committee, consisting of Joe Jah, Martha Lucey, Kevin Viard, Francine Podenski and Andrea Niosi will facilitate the review process. b. EATV-CH27 STUDY GROUP The EATV study group chaired by Tom Blair is scheduled to have a preliminary meeting May 3rd to plan work for Fall 2005. Members of the work group currently include: Tim Ryan, Bruce Smith, Francine Podenski, John Odell, Janet Willet, Mamie How, Martha Lucey and Kevin Viard. The group plans to look at what other educational channels are doing and ways to improve content. Work will begin in Fall 2005 and will support the EATV-Ch27 Program Review process. c. NEW CATALOG The new 70th anniversary edition of the College Catalog will be delivered May 5, and be made available on the 6th of May. d. NEWSPAPER KIOSKS The proposal to install newspaper kiosks at all of the campuses was accepted by the College Advisory Council. The contract is currently being worked out. Juan Gonzales, the chair of the Journalism department will be invited to attend a Communications Committee meeting in the fall to give a progress report. 3. NEW BUSINESS a. NEW BUSINESS CARD DESIGN – WORKS OF ART COMMITTEE PRESENTATION Representing the Works of Art Committee, Will Maynez and Joy Durighello presented a proposal to offer the option of business cards with images of City College art on the backside. Athena Steff and A. Smiley Curtis representing Graphic Communications also attended the meeting and provided important details from the printing side of the process. Though the idea of an art business card option was supported the Communications Committee, there are numerous and complex details to work out before this proposal can be formally recommended to the College Advisory Council. Procedurally, it was pointed out that Shared Governance protocol requires that the Works of Art Committee present the proposal to their parent committee, Facilities Review. After Facilities Review formally supports the proposal, the Communications Committee recommends that a “Business Card Work Group” be established consisting of members of the Communications Committee, Works of Art Committees, Facilities, Diversity Committee, & Graphic Communications faculty/staff to research and oversee the project. When the proposal is ready, it will be presented to the College Advisory Council for consideration. Graphic Communications Department Chair Smiley Curtis announced that his program is not able to accommodate printing the “art option business card.” Arrangements must be made with an approved outside vendor for faculty and staff wanting to order these cards. Because of the additional cost of printing, the Communications Committee recommends that there be a requirement that these cards be funded by individuals and/or grant funds and that they may NOT be ordered through the general fund supply requisition process. b. PROPOSAL TO REQUIRE POSTED FLYERS IN LANGUAGES OTHER THAN ENGLISH TO INCLUDE ENGLISH TRANSLATION The discussion centered on whether having an English translation on flyers approved for posting on district property is primarily an accessibility issue or whether other issues also need full consideration. Could requiring an English translation be a violation of the First Amendment? Do students have a right to be able to post flyers only in their native languages? What are the ramifications for this proposal on campuses that have a large population of non-English speaking students? Members agreed that to have a useful discussion, the committee will need to first look at the requirements the school holds for approving flyers for posting. After a lengthy and passionate discussion, it became apparent that the flyer translation proposal is a complex issue that will require consultation with representatives from various constituent groups, Campus Deans, and Dean Fotch. This proposal will be tabled till Fall ’05 semester. 4. MEETING SCHEDULE FOR FALL 2005 Meeting dates for next fall will be on Tuesdays from 12:00PM -1:30 PM in ArtsX170 on the following dates: Aug 30th; Oct. 4th; Nov. 2nd; and Nov. 29th.