Planning Student Trips
Protocol
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Getting Approval
Fill out Travel Planner
Review by Travel Committee
Financial Expenditure Forms
Travel Contingency Fund
Cancel Trips
Trip Checking Procedure
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Determine the number of participants
Communicate with your advisor
Establish a pre-meeting
Secure lodging
Complete request for funds
Secure Transportation
Code of Conduct form
Vehicle Form
Waiver Form
Priorities
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Active Members
MCC Students
Faculty Staff
Guests
Travel Information Packet
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Date
Trip title
Pre-trip meeting
Organization Sponsoring
Club Office
Advisor(s)
Date of Trip
Destination
Purpose
Refundable
Payment Deadline
Transportation
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Van/Truck
Car
Bus
Airlines
Train
Package Trip
$3,000.00
Lodging
Place________________________________________
Address______________________________________
City/zip_____________ phone___________________
Single room
_2__rooms x $__120__per night x __3_nights=$ 720.00
Quad room
__2_rooms x $__140__per night x __3_night =$
Parking _____________ Total/taxes
=$
840.00
1560.00
Registration Fee
__________
__________
Tours/Tickets
_____15_____
__________
Students x $______
Advisor x $ ______
Students x $___10_
Advisor x $ ______
Total $
$
Total $150.00
$
Miscellaneous Fees
__________
__________
Students x $______
Advisor x $ ______
Total $
$
Advisors Per-diem
____1______ Advisor ____25.___ per day _2__days $____50.00_
Total___200.00_
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Student Association Budget
$ _2,000.00
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Student Association Funds
$________
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Private Account
$___500.00
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Individual Participants Contributions
$__2,260.00
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Other
$__________
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Total Cost of Trip
$ _4,760.00
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Each participant would pay $150.00 to go on the
trip. Based on 15 students
Number of participants anticipated _____15___.
Amount of deposit per person $____75.00. Total
amount due (per person) by deadline date
$____150.67_
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Payment procedure
Credit Cards
Code of Conduct
Waivers
Role of the Advisor
What if the trip is cancelled
Travel Agreement
Evaluation forms