Naming Conventions for Syllabi and CVs
Introduction
In support of the institution’s SACS reaffirmation effort a significant amount of documentation will be collected and incorporated into an organized, web-based facility called Xitracs. The documentation will consist of various computer files. To facilitate efficient use of this material, the files should adhere to the format and naming conventions outlined in this standard.
File Naming Conventions
* Course Syllabi
Files containing course syllabi should be submitted in Rich Text Format (RTF) using one file for each course section. File names should adhere to the file naming convention below.
File name = SYL_AAAA_NNNN_SSS_TTTT_PSid.rtf
Where:
SYL is the literal string “SYL” used to identify this file as a course syllabus file.
AAAA is the four character alphabetic discipline code for the course in all caps
(for example ACCT for Accounting)
NNNN is the four digit numeric course number
SSS is the 3 digit numeric section number
TTTT is the 4 digit numeric term code according to the Course Schedule
“PSid#” is the PSID # of the instructor as shown on payroll records
Example:
The file containing the syllabus for Accounting 4332 section number 501 taught during the Summer
2016 by the instructor having a PSID of “6009999999” would have a file name of
SYL_ACCT_4332_501_2165_6009999999.rtf
* Curriculum Vitae
Files containing Curriculum Vitae for faculty should be submitted in RTF format using one file per faculty member and adhering to the file naming convention below:
VIT_SCH_LNAME_PSid#.rtf
Where
VIT is the literal string “VIT” identifying the file as a curriculum vitae
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Naming Conventions for Syllabi and CVs
SCH is a 3 character alphabetic identifier designating the home college for the faculty member
BUS –College of Business and Engineering
CAS – College of Arts & Sciences and UNIV
EDU- College of Education
NUR – College of Nursing
LNAME is the faculty member’s last name in all caps
PSid# is the faculty member’s PSid# as shown on payroll records
Example:
The CV file for Dr. John Doe from the College of Business and Engineering with PSID#
600XXXXXXX would be
VIT_BUS_DOE_600XXXXXXX.rtf
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