EE/Extension
Extension of Term of Appointment for an External Examiner
Extension of Range of Duties for an External Examiner
Modification of an External Examiner’s Duties
Notes of Guidance
The attached External Examiner Extension form should be processed in accordance with the notes below:
1.
The form should be completed by the relevant Head of Department.
2.
Boxes 1, 2, 3, 6 and 7 in Section A and the whole of Section B, in consultation with the external
examiner if necessary, should be completed in all cases.
3.
Boxes 4 and 5 in Section A should be completed as required – information regarding current duties is
only needed if the external examiner’s duties are being extended or modified.
4.
The Head of Department should then forward the completed EE/Extension form to the Faculty Quality
Assurance Officer for:
i)
ii)
Faculty scrutiny and approval; and
onward transmission to the Quality Assurance Officer (Collaborative Activity) for Institutional
approval by the Deputy Vice-Chancellor (Academic) on behalf of the Senate.
Please note that extensions will only be approved on a very exceptional basis in
accordance with the QAA guidance published in December 2011 (UK Quality Code for
Higher Education: Chapter 7 – External Examining
© Academic Office
Anglia Ruskin University
1
July 2014
DAP EE/Extension
Senate
EXTERNAL EXAMINER
EXTENSION / MODIFICATION FORM
Sections A and B of this form should be completed by the Head of Department
Please note that, in accordance with the Data Protection Act 1998, the information contained on this form may be
held on computer files for administration purposes only.
___________________________________________________________________
SECTION A: DETAILS OF PROPOSED EXTENSION/MODIFICATION
1.
Name of External Examiner
2.
Name of Head of Department
3.
Extension of Period of Appointment if
required
3.1
Original period of appointment (from to):
3.2
Extension requested (from - to):
4.
Extension of/modification to
Panel/Board duties if required
4.1 Current Duties
(a) Tier 1 - Departmental Assessment
Panel – please name
4.2 Additional Duties
(a) Tier 1 - Departmental Assessment
Panel – please name
4.3 Modified Duties
Details of proposed revised duties, ie.
appointment to different Panel/Board (if
applicable) – please name
4.4 Details of any duties specific to the External Examiner
(Outcentre/franchise/international)
© Academic Office
Anglia Ruskin University
2
July 2014
DAP EE/Extension
5.
Rationale for Extension/Modification
Please explain why you need to ask the External Examiner to undertake additional
duties/modify duties and/or why you need to extend the External Examiner’s period of
appointment. Please note that an External Examiner's normal period of appointment is four
years and four months. An extension of one year is only allowed if there is a demonstrably
good reason for so doing.
6.
Confirm Fee Payable delete as appropriate
the minimum fee payable is £600 for a
Departmental Assessment Panel (DAP) duty
but it is possible for a higher amount to be
agreed by the Faculty. If this is the case,
please state the relevant figure.
£600.00
(DAP)
Higher Amount
£
For modified duties only, please state if an
additional fee is payable delete as applicable. If
yes, please state the relevant figure
SECTION B: EXTERNAL EXAMINER’S PERSONAL DETAILS
To be completed by the relevant Head of Department.
7.
Surname and title
8.
Forename(s)
9.
Address for correspondence
10. E-mail address
11. Daytime telephone number
Signature*…………………………………………………………………………………………
*Head of Department (for DAP EEs)
Date ………………………………………………………………………………………………..
Please now send the completed form to the relevant Faculty Quality Assurance Officer.
Signature*…………………………………………………………………………………………
*Dean of Faculty
Date ………………………………………………………………………………………………..
© Academic Office
Anglia Ruskin University
3
July 2014