SUPPORT AGREEMENT – DINNER MEETING TEMPLATE (If using this template, delete this line, as well as all
other highlighted text and blank rows from the final agreement)
Support Agreement-Dinner Meeting
between
(name of company) (Company) and
the (chapter name) of the American Association of Critical-Care Nurses (Chapter)
Event / Course
Title:
Class Format:
Dinner meeting
Date & Time:
Location:
(Name of facility/restaurant)
Company Name:
Address:
City, State, Zip:
Telephone:
Contact Name:
TERMS & CONDITIONS
Company Agrees
To:
(Select one)
Provide dinner for the participants of this event. Company will pay (Restaurant
Name) directly. (Please refer to the Important Information section at the end of
this agreement.)
Provide the speaker and dinner for the participants of this event. Company will
pay speaker and (Restaurant Name) directly. Company will not influence the
speaker’s presentation or content. (Please refer to the Important Information
section at the end of this agreement.)
Provide dinner for the participants of this event. Company will pay Chapter;
Chapter will contract with the restaurant and pay the restaurant directly.
(Please refer to the Important Information section at the end of this
agreement.)
Payment:
Full payment by Company to be paid to Chapter two weeks prior to the event
(insert due date), so Chapter can deposit funds and utilize funds for this event.
Make check payable to:
(Full Chapter Name) Chapter-AACN
Mail to:
(name)
(address)
AACN
Chapter has the right to provide participants with AACN literature in order to
Recruitment:
TERMS & CONDITIONS
recruit both National and Chapter Members to AACN. Recruitment is
conducted at the Chapter table positioned in the registration area. Chapter will
receive full credit through AACN and associated recognition for all members
recruited.
Participants:
It is AACN’s philosophy not to exclude any AACN members from chapter
events. If this presents a problem for any exhibitors / vendors, please
immediately contact the AACN Chapter Department to help reach a resolution.
Cancellation:
Cancellation of the event by either party will result in no fees to either party.
Thank You:
On behalf of AACN and its chapters, thank you for supporting this event.
ACCEPTANCE
x
Signature
(name), (title), (company name)
x
Phone #
x
Date
x
Signature
(name), President
(chapter name) Chapter-AACN
x
Phone #
x
Date
x
Signature
(name), (title – Treasurer or Chairperson)
(chapter name) Chapter-AACN
x
Phone #
x
Date
Please Note:

All Support Agreements must be reviewed and approved by AACN’s national office before signing. Submit online
at www.aacn.org/chapters > Forms > Chapter Contract Submission Form.

Please allow up to two weeks for contract review.

All AACN chapter contracts must be signed by the chapter president, and chapter treasurer or appropriate
chairperson.

Please refer to the Chapter Contracts Policy on the website at www.aacn.org/chapters > Contracts.
IMPORTANT INFORMATION:
Information Regarding CEs or CERPs:

If CEs will be applied for/provided to participants, then supporters should pay the chapter and the chapter then
pays the supplier. The chapter should be the middle man and the supporter, the 3 rd party person. Otherwise,
only CERPs would be allowed for the event.

If no CEs will be offered for the event, such as a dinner meeting at a restaurant, then the supporter can pay the
(restaurant) directly. The chapter can then provide a CERP Certificate of Attendance to each participant. The
IMPORTANT INFORMATION:
CERP certificate is free and may be downloaded from the website under Education > CE Program Approval >
Chapters.
Information Regarding Vendor Support of Speakers:

If a vendor supports a speaker for a chapter event it is important for the speaker agreement between the chapter
and speaker to include a statement that the vendor will not influence the speaker’s presentation or content. This
statement should also be included in the Support Agreement signed by the vendor.

If the vendor wants to support the chapter by paying the speaker’s honorarium and travel expenses, the vendor
should pay the chapter, and the chapter then pays the speaker if CEs are to be awarded. If the vendor pays the
speaker, CEs may not be awarded, but a CERP Certificate of Attendance may be provided to participants.

If a vendor supports a speaker for a chapter event, the speaker must make a verbal statement to the event
participants at the start of the presentation to the following effect:
“X vendor is supporting the chapter by paying some of my expenses, and did not
influence the content of my presentation.”
It is the responsibility of the designated nurse planner or chapter representative present at the presentation to ensure
the verbal disclosure is made and the speaker has provided the chapter with the Presenter Permissions & COI
Disclosure/Resolution Form prior to their presentation.