2013-2014 Executive Board Officer Application
Thank you for your interest in applying to be a 2013-2014 Greek Affairs Executive Board
Officer. The positions on the Greek Affairs Executive Board are ones of great leadership,
commitment, and privilege in serving our four Greek organizations, the Greek community at
large, and University of Illinois Springfield.
This application has several parts—the application form, 4 short answer questions, and a
recommendation form to be completed by a UIS faculty or staff member. Please include the
recommendation in a sealed envelope. Each applicant must also attach an unofficial
transcript, to be viewed for GPA verification only, and then discarded. Once all applications
are submitted, the current Greek Affairs President will review them, ratify the qualification of
each applicant, and create a voting slate to be sent to the Greek Affairs General Body. Each
qualifying applicant will also be asked to give a short speech (1-3 minutes) on their goals and
intentions as a new Executive Board member, during the General Body meeting on September
12th, April 3:30pm.
All applicants for the Greek Affairs Executive Board must have a minimum of a 2.50 GPA.
Applicants for President and Vice-President must be Greek Affairs Board members for one full
year before elections. Applicants for President may NOT serve simultaneously as the President
of their chapter. For complete position descriptions please refer to the National Pan-Hellenic
Council Constitution and Bylaws in your chapter’s GREEK AFFAIRS delegate manual.
Timeline:
Applications Distributed: Thursday, August 29th 2013
Applications Due: Thursday, September 12th 2013 by 3pm at Diversity Center
Applicant Speeches: Monday, September 16th 2013 at 3:30pm
Voting by GREEK AFFAIRS:
If you have any questions about elections procedures please contact Kyle Palmer at
kpalm4@uis.edu or the Coordinator for Fraternity and Sorority Life, Dr. Clarice Ford at
cford21@uis.edu
Sincerely,
Kyle Palmer
President, Greek Affairs Executive Board
Greek Affairs Board Application 2013-14
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Application for the University of Illinois Springfield Greek Affairs
Executive Board
Personal Information
Name: _______________________________
Greek
Affiliation: ____________________
Year: ________________________________
Cumulative GPA:_______________
Major: _______________________________
Minor: _______________________
Initiation Date: ________________________
Gender:_______________________
Expected Graduation Date (semester/year): ________ Ethnicity:______________________
Leadership Information
Please list all previous leadership positions held in your Greek organization and/or in the
Greek Community: (write “N/A” if your answer is “none”)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Please list all previous and current leadership positions held in other student
organizations and campus programs:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Please provide some information on your strengths and weaknesses in relation to your
ability to serve in a leadership position for the Greek Affairs Executive Board:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Please check your desired position. If you are applying for more than one position,
please rank in order of preference position desired: (number 1 being the most 6 being
the least)
____
General Member
Greek Affairs Board Application 2013-14
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Secretary
____
Historian
2
____
Chair of Committees
Officer Descriptions
A. Secretary shall keep the minutes of the council meetings and distribute copies of the minutes to
all member organizations prior to each meeting. The Secretary will be responsible for compiling
the official calendar of the Board by the end of the first month of official Board meetings. The
Secretary will also keep a running tally of attendance at all meetings and functions.
B. Parliamentarian shall keep records of the constitution and all amendments as well as maintain in
order all meetings using Robert’s Rule of Order as a reference point. The Parliamentarian shall
also be responsible for the preparation and presentation of contractual agreements between
member organizations and the Council. He/she is also responsible for acknowledging speakers.
C. Chair of Committees is responsible for the goals stated in the committee descriptions as shown in
the Greek Affairs Board bylaws (Can be found on their UIS website). They are also responsible
for providing reports about their committees to the Council.
D. A general member of the Executive Board shall serve as one of the Council’s two representatives
on the Late Nite Committee. In the event that members of the Executive Board are unable to
serve on this committee because of ACADEMIC CONFLICTS, both members will be elected at
large from the general body.
Greek Affairs Board Application 2013-14
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Application for University of Illinois Springfield Greek Affairs
Executive Board
Please answer the following questions; you may use additional, typed pages if necessary.
1. What is the Greek Affairs Executive Board, and what is its role in the Greek Community at
University of Illinois Springfield?
2. Explain why you would like to be a part of the Greek Affairs Executive Board, and what
makes you qualified?
3. What do you see as the biggest challenge in the Greek community and how would you try to
address this problem?
4. As a Greek Affairs Executive board member you will be asked to put the needs of the Greek
community before your own chapter’s needs. Please describe your feelings about this
responsibility.
Greek Affairs Board Application 2013-14
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Application for University of Illinois Springfield Greek Affairs
Executive Board
Greek Affairs Executive Board Officer Recommendation Form
Name of applicant:
Title & name of Person Completing Form: ___________________________________________________
Phone: (____) - _____ - ______ Ex:_______ Email: _____________________________________
Greek Affiliation:________________________________
How would you rate the candidate on each of the characteristics below? Please use the following scale:
1
Poor
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2
Fair
Assertiveness
Creativity
Leadership
Listening Skills
Maturity
Open mindedness
Self-awareness
Respect for others
Oral communication skills
Written communication skills
Dependability/reliability
Overall potential for growth
Team player/working with others
Initiative
Time Management
Role model for others
Greek Affairs Spirit of Unity
3
Average
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
4
Good
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
5
Excellent
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Taking all of the information that you provided into consideration, how would you recommend the candidate for a
Greek Affairs Executive Board Officer position?
Highly recommend
Recommend with reservation
Recommend with no reservation
Would not recommend
In the space below, please provide comments and/or concerns to support your ratings of this candidate.
Printed name
Position
Signature
Date
Thank you for taking the time to provide Greek Affairs Board with your feedback on this candidate. Please give this
to your candidate in a sealed envelope, to be submitted with their application.
Greek Affairs Board Application 2013-14
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