ReCAP Discovery to Delivery Project
Lizanne Payne
June 2012
ReCAP: Research Collections and
Preservation Consortium
Columbia
University
New York
Public Library
ReCAP facility
2
Princeton
University
Current ReCAP Characteristics
•
Facility is Harvard-model high-density storage located at
Princeton Forrestal campus
•
Shared facility NOT a shared print agreement
•
Space is allocated by library within the facility
•
Currently five modules with two more under construction
•
Current holdings = about 9.5 million items
• Columbia = 4 million
• NYPL = 3.5 million
• Princeton = 2 million
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Discovery to Delivery Project
•
One-year planning project with funding from The Andrew
W. Mellon Foundation
•
Goal is to convert from shared facility to shared collection
•
Primary objectives include:
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•
Expand the breadth of material available to users
•
Optimize and integrate the discovery experience
•
Reduce time to delivery
ReCAP Discovery to Delivery Project
Project Staffing
New York
Public Library
(Grantee)
ReCAP Board
Project
Committees
Planning
Consultant
(Lizanne Payne)
Holdings Analysis
(Constance
Malpas, OCLC
Research)
Technology
Consultant
(Marshall
Breeding)
Workflow
Consultant
(Sustainable
Collections Svcs)
Major Deliverables
Target Date
Report
June 2012
Technology Environmental Scan
July
Workflow Environmental Scan
August
Shared collection focus
September
Recommended workflow
Recommended technology plan
December
Proposed MOU and policies
January 2013
Cost factors and cost estimates
February
Business model and cost-sharing options
March
Final report and plan for next steps
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Preliminary Holdings Analysis (example)
Title-level Duplication in ReCAP Inventory
March 2012
N = 3M titles
2,830,135
92%
258,424
8%
9,300,
<1%
Deposited by 1 partner
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Deposited by 2 partners
Deposited by 3 partners
Technology Environment

No common ILS or discovery layer
 Columbia: Voyager and WebVoyage
 Princeton: Voyager and Primo
 NYPL: Millenium and BiblioCommons

No ReCAP catalog
 Batch-mode GFA inventory control system
 No existing APIs for interoperability or online status query

Systems in transition
 Library partners considering next generation systems including Ex
Libris Alma and III Sierra; no decisions made
8
Working Assumptions:
Priorities for Shared ReCAP Collection
•No new dups
in ReCAP
Share future ReCAP transfers
Share current
ReCAP holdings
Dedup ReCAP
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•Prioritize serials?
•Identify exclusions
•Not likely, but possibly
consider for contiguous
journal runs
Next Steps

Define contents of shared collection, supported by collection
analysis (by mid-July)

Define desired workflow (by mid-September)

Define desired technology environment (mid-September)

Define business model and cost-sharing (fall-winter)
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