CERES AND COLORADO STATE
UNIVERSITY LIBRARIES
PROJECT CERES
Begun in 2013, Project CERES is a Center for Research Libraries Global Resources Agriculture
Partnership with the United States Agricultural Information Network (USAIN), the Agriculture
Network Information Center (AgNIC).
Participants must be members of CRL, USAIN or AgNIC. To apply for participation, applicants
submit a project proposal to the Project CERES committee, which is a subcommittee of the USAIN
preservation committee. There is an annual call for proposals.
Project goals:
 To preserve essential print materials on the History and Economics of Agriculture
 Make the resources accessible electronically through digitization
Scope – Serial Publications:
 Core Historical Literature of Agriculture
 Other agriculture and related trade journals published in the U.S. and Canada
 Serial publications published by the U.S. agricultural extension services and experimental stations.
Colorado State University Libraries received $3125.00 from CRL. Each of the participating
libraries received the same amount of funds in the first round of Project CERES.
BACKGROUND
Colorado State University is the land grant university for the state of Colorado
The Libraries participated in Phase 5 of the National Preservation Program for
Agricultural Literature, digitizing 1064 core agricultural documents
For Project Ceres, the Libraries chose our collection of Colorado Experiment Station
publications to make them accessible to all interested users
The Libraries selected 100 Colorado Experiment Station titles for the project
GRANT REQUIREMENTS
Digitization - Create digital objects following NAL specifications
Metadata - Provide descriptive and condition information
 Create MARC bibliographic records, contribute records and holdings to OCLC’s Worldcat database,
CRL catalog, local catalog and local digital asset management system.
 Provide piece-level gap and condition information using a CRL metadata worksheet
 Disclose preserved print holdings in PAPR and Worldcat (in process with CRL’s help)
Accessibility - Easily accessible and harvestable
Digital Archiving – Maintain local copies; provide copy to NAL
Print Archiving – Retain holdings, make available, provide archiving information
WORKFLOW
Create a title list and collect volumes
Record physical condition information on internal assessment document
Create a scanning schedule – begin digitization
Use local OCLC MARC bibliographic records, local holdings information, and
PDFs to create the metadata
Organize and deposit digital and metadata files into the Digital Collections of
Colorado’s Colorado State University holdings http://lib.colostate.edu/digitalcollections/
Provide the Ceres Project manager with copies of all required files
Project Ceres Project Workflows
Select
Titles
Pull/Request
Titles
Perform Condition
Assessment
Create Project
Documentation
Create Digital
Images of
Titles
Create DC XML
Metadata from MARC
Record
Construct an Ingest
package
(PDF and Metadata)
Ingest Files in
Digital Collections
of Colorado
Prepare Master
Files for Archiving
Copy and Organize all
Files for Ceres Project
All Project Work
Complete
Project Manager
Submits Final
Report and all Files
Condition Assessment Form
#
CALL
NUMBER
TITLE
PGS
LOC OTHER CALL NUMBER
NO.
PROBLEMS
PGS
STAT
BND GTR B/W YLW WTG DMG TEXT
68 LD1146.A3
ser. 18 no.9
69 LD1146.A3
Rural school improvement in CO
62 ma
LD1146.A3 ser. 18-19
xxx
xxx
ser. 18 no.9 SP Maintenance conditions at the CO
24 ma
LD1146.A3 ser. 18-19
xxx
xxx
67 LD1146.A3
ser. 2 no.3
Illustrated compendium of ColoS
55 ma
70 LD1146.A3
ser. 25 no.8
Building conditions at the Colorad
59 ma
LD1146.A3 ser. 25
xxx
71 LD1146.A3
ser. 26 no.3
Successful farm families of Color
50 ma
LD1146.A3 ser. 26
xxx
195 S41.E26
no.100
Suggestions on how to top more on
4 ma
158 S41.E26
no.12
Potato failures
2 ma
S41.E26 1902
xxx
160 S41.E26
no.15
Seepage & return waters on the Unc
2 ma
S41.E26 1902
xxx
2
115 S41.E26
no.16
Prairie dog as a range pest
2 ms
S41.E77 1903-04
xxx
2
114 S41.E26
no.17
Trials of macaroni wheat by dry
3 ms
S41.E77 1903-04
xxx
3
116 S41.E26
no.19
Grasshoppers: their habits and
3 ms
S41.E77 1903-04
xxx
117 S41.E26
no.20
Plant lice and their remedies
2 ms
S41.E77 1903-04
xxx
2
118 S41.E26
no.21
Spraying for plant lice and the
2 ms
S41.E77 1903-04
xxx
2
199 S41.E26
no.22
Cooperative experiment in tree plan
4 ma
S41.E77 1905
xxx
4 nocat
119 S41.E26
no.23
Fall handling ofpotatoes to lessen
3 ms
S41.E77 1903-04
xxx
3
133 S41.E26
no.24
Formalin treatment of seed grain
2 ms
S41.E77 1906
xxx
2
134 S41.E26
no.25
Instruction for cooperative tree
4 ms
S41.E77 1906
xxx
135 S41.E26
no.26
Potato problems
3 ms
S41.E77 1906
xxx
136 S41.E26
no.27
Cottony maple scale
4 ms
s41.E77 1906
xxx
137 S41.E26
no.28
New alfalfa disease
2 ms
S41.E77 1906
xxx
2
138 S41.E26
no.29
Cost of Colorado roads
3 ma
S41.E26 1907
xxx
3
139 S41.E26
no.30
Howard scale
4 ma
S41.E26 1907
xxx
4
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
24
xxx
55
59
xxx
PROS
4
2
3
4
3
xxx
4
File hierarchy and naming
Oclc#
v.1
1934-01-02
v.2
1934-02-02
001.tiff
001.pdf
001.tiff
001.pdf
Last pg.tiff
1934-03-02
Last pg.pdf
Level 1 – oclc number for print title
Level 2 – volume, written as v. with number
Level 3 – issue level, written as yyyy-mm-dd or yyyy-mm if no day
Level 4 – individual page tiffs and pdfs. 001.tiff-last page and 001.pdf
PROJECT COMPLETION
The Ceres Project’s goals to digitize and preserve unique print materials was a
perfect match with our Libraries’ goals
The time needed to record condition at the issue level metadata is relatively small
when digitizing
The CSU Libraries has seen the use of these materials increase once they were
digitized – illustrating their value in understanding the history and economics of
agriculture
Preservation and access