PALNI/ALI Shared Print
Monographs
36 Indiana Libraries
ALA Midwinter
January 30, 2015
Kirsten Leonard
Executive Director
Private Academic Library Network
PALNI-of
Private
Academic Library Network of Indiana
Indiana
PALNI/ALI Project Background
• Conceived and Championed
– Academic Libraries of Indiana presidents Dan
Bowell (Taylor University) and David Lewis
(IUPUI)
• Means to do the project
– Sustainable Collection Services (SCS) and
GreenGlass http://sustainablecollections.com
– Funding from Lilly Endowment Inc.
– PALNI lead investigator – PALNI All-in
– Project Coordinator Tina Baich (IUPUI)
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants
PALNI Libraries:
Anabaptist Mennonite Biblical
Seminary
Ancilla College
Anderson University
Butler University
Christian Theological Seminary
Concordia Theological Seminary
DePauw University
Earlham College
Franklin College
Goshen College
Grace College and Theological
Seminary
Hanover College
Huntington College
Manchester University
Marian University
Oakland City University
University of Saint Francis
Saint Joseph’s College of Indiana
Saint Meinrad Seminary and
School of Theology
Taylor University
Trine University
University of Indianapolis
Wabash College
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants
ALI Libraries:
Indiana State University
Indiana University Kokomo
Indiana University Northwest
Indiana University Southeast
Indiana University-Purdue
University Fort Wayne
Indiana University-Purdue
University Indianapolis
University Library
Indiana University-Purdue
University Indianapolis, Ruth
Lilly Medical Library
Indiana University-Purdue
University Indianapolis,
School of Dentistry Library
Purdue University Calumet
St. Mary’s College
St. Mary-of-the-Woods
College
University of Southern
Indiana
Valparaiso University
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Goals
1.
2.
3.
4.
5.
Provide participating libraries an opportunity to reduce their
print collections with minimal impact on library users;
Allow participating libraries to reclaim space for other
purposes more directly beneficial to library users;
Identify unique print items within the collections of
participating libraries for preservation and potential
digitization;
Inform and influence ongoing collection development at the
individual libraries; and
Develop a statewide strategy for print book collections,
which may involve cooperative purchasing.
PALNI- Private Academic Library Network of Indiana
Project Timeline
• October 2013: Introductory meeting held
• November 2013: SCS and Project Coordinator contracts
finalized; Policy Group formed
• December 2013: Data questionnaires submitted to SCS
• January 2014: Data sets submitted to SCS
• February 2014: Policy Group meeting
• March 2014: Policy Group meeting
• April-May 2014: SCS sent individual library data summaries
• May 2014: SCS provided group data summary for use by the
Policy Group; Policy Group meeting
• June-July 2014: SCS loaded individual library data into its
online collection analysis tool; Participant meetings held to
provide training for the online tool
PALNI- Private Academic Library Network of Indiana
Scope
• In scope:
– Circulating print monographs
• Out of scope:
–
–
–
–
–
–
–
–
Serials
Special Collections
eBooks
Micro Formats
A-V Materials
Lost/Withdrawn/Missing items
Reference Materials – except if they circulate
Government Documents – except if they are treated as
circulating books
PALNI- Private Academic Library Network of Indiana
Funding
• Lilly Endowment Inc. Grant
• Academic Libraries of Indiana
• Contribution from participants based on
number of records contributed
– PALNI centrally funded PALNI library
contributions
PALNI- Private Academic Library Network of Indiana
Uniqueness in Group
Title
Holdings
%
1 WorldCat Holding in the US
27, 348
1%
Zero holdings among CIC Libraries
489,609
9%
Zero Holdings among ILL Partner
Libraries
389,339
8%
Title-holding in 1 library in Group
1,185,427
23%
PALNI- Private Academic Library Network of Indiana
Policy Group
• Twelve representatives
• Handled group-wide decisions
– Comparison group composition
– Review of retention commitments of the “Big
3” (IUB, ND, Purdue)
– Whether to have a formal MOU
– Definition of “Scarcely Held”
PALNI- Private Academic Library Network of Indiana
Project Policy
Or How Our Project is Different
• No formal MOU
– “Formal Informal Agreement”
• “Scarcely-held” title-holdings would be
removed from each library’s dataset prior
to loading into GreenGlass.
• After that, each library would be free to
act without restriction on any of the titles
in GreenGlass.
PALNI- Private Academic Library Network of Indiana
Project Policy
Scarcely Held Definition
• Held by fewer than four libraries in
Indiana;
• Held by fewer than twenty libraries in the
US; or
• Not held by at least one of Indiana
University Bloomington, Purdue
University, or University of Notre Dame.
PALNI- Private Academic Library Network of Indiana
But will we get more formal?
• Questions have arisen about scarcely
held titles
• Desire to indicate when books will be
retained
• Agreements are already in place to lend
between Indiana academics, but how do
we ensure regional collaboration?
PALNI- Private Academic Library Network of Indiana
Collaboration in Acquisitions
Reviewing acquisitions data from 2010
• Can we tell how many copies are
sufficient to meet need?
• Are there characteristics available at the
point of purchase that determine usage?
(e.g. Choice Review, Publisher, Subject
area)
• Are there characteristics that determine
widely held by low use?
PALNI- Private Academic Library Network of Indiana
Next Steps for Collaborative
Collection Development
• Digitization of Scarcely held
• New Collaborative Collection
Management Policy Group within PALNI
• Will be exploring next state-wide steps
through ALI
PALNI- Private Academic Library Network of Indiana