UNITED STATES MILITARY ACADEMY
HEADQUARTERS GUIDANCE
Sandhurst 16
G8 - Finance
Cost covered by USMA
• CDT accommodation
• CDT Feeding in the CDT Mess/MREs
• Ammunition (Training Week/Competition)(unless using your
own ammo)
Cost not covered by USMA
• Team Managers accommodation and feeding
• Transport (less DVs)
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Public Affairs
MEDIA COVERAGE
• USMA will encourage internal and external coverage of the competition
• USMA PAO will invite U.S. media agencies. Foreign journalists interested in
covering the activities must be cleared through the State Department and the
USMA PAO.
• Release of external team video/photos must be in coordination with
competition policy requirements – protecting the integrity of the event
• USMA’s official Flickr site is a resource to you but not all teams are captured:
http://www.flickr.com/photos/west_point/
• The USMA PAO is responsible to confirm media coverage and coordinate with
the event coordinators to determine access. Specific guidelines and ground
rules will be provided to approved media prior to the event.
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Public Affairs POC
Theresa Brinkerhoff
Public Affairs Officer
USMA
+1 (845) 938-2006
Theresa.Brinkerhoff@usma.edu
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G37
DIPLOMATIC CLEARANCE
• Diplomatic clearance
• Dates for submission
• POC denise.slaughter@usma.edu
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Protocol Guidance to External Teams
• WHO
 Distinguished Visitors (DVs)
• General Officers or Equivalent, Defense Attachés and Observing Teams
• WHAT
 Protocol Support
• Lodging
• USMA Escorts
• Transportation
• DV Itineraries
• WHEN
 From the moment the DV arrives to West Point through their departure from West
Point
• WHERE
 The United States Military Academy
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Protocol Guidance to External Teams
• LODGING
Protocol will provide lodging for all DVs and observing countries
 DISTINGUISHED VISITORS QUARTERS (ON POST) – Superintendent determines who stays in DVQ
– Type of Rooms
» SUITES
» STANDARD queen beds
» Cost: $106.00 + tax with official orders
$149.00 + tax without official orders
 IHG (FIVE STAR INN) OFF POST
– Type of Rooms
» QUEEN SUITE (1 Queen + Pull out couch)
• Cost: $85.00 + tax with official orders
$129.00 + tax without official orders
» FAMILY - ROOM (2 Singles + 1 Queen)
• Cost: $90.00 + tax with official orders
$139.00 + tax without official orders
NOTE: MAXIMUM NUMBER OF GUESTS PER ROOM MAY NOT EXCEED TWO ADULTS PER BED. EXTRA ROLLAWAY BEDS CAN BE PROVIDED
UPON REQUEST TO APPLICABLE ROOMS FOR $15 PER BED PER NIGHT (DEPENDING ON AVAILABILITY)
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Protocol Guidance to External Teams
 PAYMENT
All teams are responsible for payment of lodging for their DVs
• Information Needed
– Credit Card Information
» Name on Card
» Type of Card
» Card Number
» Expiration Date
» 3 digit security code on the back
– Copy of Official Orders
• FAX or Email Misty Schreppel, Protocol
• DEADLINE: NO LATER THAN 21 MARCH 2016
NOTE: If payment is not received by this date, any rooms that have been reserved under Protocol will be released back
into the lodging inventory
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Protocol Guidance to External Teams
Bldg 785
IHG (Five Star Inn)
DVQ
Jefferson Hall
Distinguished Visitors Quarters 109
(DVQ)
Front
Entrance
Guest
Room
2 13
Guest
Room
Fitness Room
Front Entrance
Shared Kitchen
Entry Stairs
Guest Room 2
Suite 101
Garage
Sitting Room
Handicap Lift
Guest Room 1
Back Stairs
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Protocol Guidance to External Teams
DV Lodging IHG Queen Suite
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Protocol Guidance to External Teams
DV Lodging IHG Queen Suite
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Protocol Guidance to External Teams
• USMA ESCORTS
 USMA Escort Officers will be assigned to each DV for the duration of their stay at
the Academy. USMA Foreign Exchange Officers will be utilized as escorts for their
country if available.
• TRANSPORTATION
 All DVs are responsible for their own transportation to and from West Point.
 If your DV will be arriving via a MILAIR flight, please contact Mrs. Misty Schreppel,
Protocol Office, for further guidance.
 Protocol will provide transportation support to all DVs during Sandhurt.
• Each DV will be provided either a mini van or 15 PAX van driven by their
assigned USMA Escort Officer.
• ITINERAIRES
 Protocol will be provide and coordinate all DV itineraries to include office calls,
briefs, or any other special requests.
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Protocol Guidance to External Teams
• PROTOCOL CONTACT INFORMATION
Mrs. Denise ‘Tracey’ Slaughter
Protocol Specialist
Directorate of Strategic Initiatives
United States Military Academy
West Point, New York 12550
Office: 845-938-0296/4315
BB: 845-590-1259
DSN: 688-0296
International FAX: 001-845-938-7827
Domestic FAX: 1-845-938-7827
Denise.Slaughter@usma.edu