ONE IN A
STUDENT ORGANIZATION
LEADERSHIP WORKSHOP
MINION
SLL Coordinators
Shannon Nolan,
Coordinator of
Student
Involvement
Open
Coordinator of
Student Involvement
Megan Curran,
Coordinator of
Fraternity & Sorority
Life
Academic
Organizations &
Honor Societies
Cultural, Political,
Recreational,
Religious, Service,
Club Sports, Special
Interest
Organizations
Sororities &
Fraternities
Civic
Engagement &
Social
Responsibility
Holistic
Wellness
Career &
Professional
Development
CO-CURRICULAR MODEL
Critical Thinking
& Ethical
Reasoning
Leadership &
Interpersonal
Development
What Employers Want?
What employers want?
Seven key
hiring factors
ranked in
order of
importance:
One emerging
skill set will
become more
important in
the future:
•
•
•
•
•
•
•
Capability to learn what is necessary
Oral communication
Teamwork
Flexibility to respond to changing work demands
Potential to contribute to the future success
Written communication
Leadership potential
• Global skills (e.g., multilingual capability;
multicultural knowledge; international
experience; international work experience)
Five Learning Outcomes
CIVIC
ENGAGEMENT &
SOCIAL
RESPONSIBILITY
• Understanding and
appreciation of
cultural and human
differences
• Global perspective
• Sense of civic
responsibility
• Social
responsibility
LEADERSHIP &
INTERPERSONAL
DEVELOPMENT
• Identity
development
• Realistic selfappraisal, selfunderstanding,
and self-respect
• Meaningful
relationships
• Leadership
• Collaboration
CAREER &
PROFESSIONAL
DEVELOPMENT
CRITICAL THINKING
& ETHICAL
REASONING
•Oral communication
•Written
communication
•Relating knowledge
to daily life
•Demonstrating
professionalism
•Managing career
development
•Technological
competence
•Communicating
effectively
•Critical thinking
•Reflective thinking
•Effective reasoning
•Commitment to ethics
and integrity
•Connecting
knowledge to other
knowledge, ideas,
and experiences
•Creativity
HOLISTIC
WELLNESS
•Maintaining health
and wellness
•Managing personal
affairs
•Pursuing goals
•Living a purposeful
and satisfying life
ACADEMICS AND CO-CURRICULAR
Jennie Ruiz
Associate Dean of Students
DEAN OF STUDENTS OFFICE
CALIFORNIA STATE UNIVERSITY, SAN MARCOS
Presentation Outcomes
• Ensure you are aware of the resources
available to you in the Dean of Students
office
• Help you understand your role as
Student Org leaders in maintaining a
physically and psychologically safe
environment for your members both on
and off campus
The Big Picture
As Student Org leaders, the following should
always (and need to) be considered when
making decisions for your organizations:
•
•
•
•
•
•
Personal Values
Membership Values/Constitution
Student Life and Leadership policies
CSUSM policies
CSU Executive Orders
State and Federal Laws
Dean of Students Office Staff
Dilcie Perez
Dean of
Students
Gezai Berhane
Associate
Director of
Operations
Jennie Ruiz
Associate
Dean of
Students
Leslie Rockwell
Associate
Director of
Student Conduct
Jill Flaa
Administrative
Support
Coordinator
Patty Diaz
SOAR
Coordinator
Jacqueline
Blackburn
Interim Student
Services
Coordinator
Philosophy
Care
Support
Advocacy
Purpose
• To initiate and facilitate a rich cocurricular and student life experience
at CSUSM.
• To serve as a first stop for the campus
community to provide support for our
students.
• To help students navigate their rights
and responsibilities as a member of
the CSUSM community.
SOAR
USU 3500
soar@csusm.edu
760-750-SOAR (7627)
www.csusm.edu/soar
CARE
The CARE Manager coordinates prevention, intervention, and support for
students in crisis or experiencing barriers to success including behavioral and
academic concerns.
Available Resources:
•
•
•
Mental health support
Living concerns
– Housing security
– Food security
– Financial security
Student right procedures
– Withdrawals and Incompletes
– Student Fee or Financial Aid appeals
– Grade Appeals
Student Conduct
As a member of the Cal State San Marcos
community, all students are expected to adhere to
the Standards for Student Conduct. The Standards
for Student Conduct exist to maintain a fair, safe,
and healthy living learning environment for
students, faculty, and staff. Students are also
expected to be good citizens, engage in
responsible behavior, be civil to each other, and
positively contribute to university life.
Student Conduct
Things to consider:
• Individual conduct process vs. group conduct
process
• The CSU Standards for Student Conduct are
applicable for off-campus behavior (includes online
behavior)
• Students must be in “good standing” to hold
Student Org leadership positions. This WILL impact
a student’s eligibility.
• Violating the CSU Standards for Student Conduct
may impact your student status – current and future
o Probation, Suspension, Expulsion
Social Host Ordinance
Anyone hosting a party is required to:
• Verify the age of guests
• Control access to those under 21
• Control the quantity of alcohol consumed at the gathering
• Supervise minors
Anyone allowing minors (under 21) to drink alcohol will be held
accountable and may be:
• Cited/arrested
• Fined up to $1,000
• Sentenced to 6 months in jail
• Billed for police services
Think twice before hosting a gathering at your home;
it’s YOUR responsibility.
Alcohol Policy
Are you planning/hope tohave alcohol at
your event?
Things to consider:
• Ask key questions
• Review Executive Order 966
• Work closely with Student Life and
Leadership to ensure compliance
TITLE IX
CSU San Marcos does not discriminate on the basis of sex, gender,
gender identity, or sexual orientation in its education programs or
activities. Title IX prohibits discrimination on the basis of sex in all
education programs and activities operated by the university (both on
and off campus). Title IX protects all people regardless of their gender or
gender identity from sex discrimination, which includes sexual
harassment and violence.
CSUSM Title IX Coordinator
Dr. Bridget Blanshan,
Associate Vice President for Student Affairs
Craven Hall 3600 / 760-750-4056
Deputy Title IX Coordinator
Dilcie Perez
Dean of Students
USU 3500 / 760-750-4935
TITLE IX
Additional Resources available to students in the event of a
case involving Sexual Assault, Sexual Harassment, Sexual
Violence, or Sex Discrimination:
Student Health and Counseling Services (confidential)
Sexual Assault Advocate
University Police Department
Faculty/Staff
Dean of Students Office
Visit: http://www.csusm.edu/title9/
for helpful information on Title IX, what is consent,
and how to file a formal complaint.
Campus Resources
The Dean of Students office works closely with various
campus departments, including:
•
•
•
•
•
Academic Affairs/Faculty
PASS – Personalized Academic Success Services
Disabled Student Services
Student Health and Counseling Services
University Police Department
For a full listing of Campus Resources and to stay up to date
on campus news and events, visit
http://www.csusm.edu/students/
Takeaways
Know and Follow • Laws
• Standards for Student Conduct
• CSU/Campus/Departmental policies
Be a Courageous Leader by…
• Intervening/Confronting situations that may compromise the
safety of your organization or members
• Using your resources and making appropriate referrals
Thank you for building and maintaining a SAFE
and ENGAGED campus community.
Contact Us
Dean of Students Office
USU 3500
www.csusm.edu/dos
dos@csusm.edu
760-750-4935
Cougar Care Network
www.csusm.edu/ccn
760-750-4935
Student Outreach and Referral (SOAR)
www.csusm.edu/soar
soar@csusm.edu
760-750-SOAR (7627)
Ashley Fennell
ASI Government Affairs
Coordinator
Welcome to Student
Organization Banking!
Associated Students, Inc. (ASI)
Student Life & Leadership (SLL)
• Provides banking services to
student organizations
• Officially recognizes student
organizations
• Invoicing on behalf of student
organizations
• Helps organizations plans events
• Offers ASI Leadership Funding
opportunities
• Handles all presidency changes
and student org members lists
Your Account
•
Once officially established after SOLC training, your student
organization will receive a bank account number. All recognized
student orgs MUST have an account set up with ASI.
•
Your account number is a five-digit code that is specific to your
student organization. This is the number you will use to make to
access funds in your account.
• Your account is used to make deposits and pay your
bills/reimbursements.
Your Account
• ASI just gives you the account. It is your responsibility
to put funds in it
• Donations, fundraisers, etc
• Checks are made payable to: Student Org Name
•
ASI can invoice departments or vendors on your behalf to collect
funds
• Do not create your own invoices to collect money from on
campus departments
Account balances and transactions lists are available upon request
from Ashley in ASI
Account Balance
•
Know your account balance BEFORE spending any money.
•
Keep a shadow budget. Maintaining an account register of deposits and
expenses for your student organization is highly recommended.
*Remember when you have pending charges as well*
•
Your student organizations presidency is held financially responsible when
there are insufficient funds to pay university charges.
• Insufficient funds also affect your organization’s standing as a
recognized organization. Negative funds = frozen bank account.
Deposits
• Deposit forms will be sent to your officers at the beginning of the
school year. Be sure to send form to new officers if there are any
transitions during the school year.
•
Funds should be deposited into your account as soon as they are
received. Checks do expire and you will be charged for returned check
fees.
•
Print a blank deposit form and fill it out each time a deposit needs to
be made. Save a copy on your computer!
Take your deposits to the Cashier's Office in Cougar Central.
(Craven 3800)
Accessing funds in your account
• Two ways to access funds in your account:
1)
Reimbursements- Someone from your organizations pays up front and
gets reimbursed.
* Remember to be checking the amount in your account*
2)
Payment directly to a vendor. Invoice from vendor is mandatory.
Both require a completed
Expenditure Request Form (ERF)
obtained from ASI in USU 3700 or SLL in USU 3600.
Accessing Funds: Reimbursements
•
If the payment is a reimbursement to a person who has paid out-of-pocket
then itemized, original receipts must be submitted as backup
documentation.
•
Copies of receipts, non itemized, or faded receipts will not be accepted as
proof of payment.
•
The signatures of the student organization’s president, treasurer and
advisor on ERF are required prior to submission.
•
ASI will not accept reimbursement forms for which there are insufficient
funds.
Reimbursements
•
Reimbursement checks may be picked up at ASI’s front desk
during the hours of 8:30AM – 5:00PM, Monday through Friday in USU 3700.
Please bring ID with you.
•
Expenditure Request Forms (ERFs) submitted by Thursday by noon are
generally available after 2:00PM the following Thursday.
* There are exceptions to this*
•
Reimbursements that are under $50 can be reimbursed with
petty cash if there are sufficient funds in the org account.
University Bills
•
University bills include charges from any event scheduled through 25Live
•
Student Org Fundraising Weeks, USU reservations, tables, chairs, etc.
•
Ashley Fennell will notify the student organization’s officers and advisor
when invoices are ready to be paid.
*Be sure to have the funds to cover the costs*
•
If you pay out of an office campus account (Greeks orgs ONLY) then you
must reference the invoice number on the memo line of the check.
•
If these bills are not paid in a timely manner, your bank account will be
made inactive.
Reimbursements or payments
All reimbursements or vendor payments must be submitted within the fiscal
year that the purchase was made.
• All receipts/payments must be turned in by May 30th.
• Submit reimbursement or payment requests as soon as possible. Do not wait
until the end of the semester or end of the year.
• Ashley and your SLL coordinator will process any unpaid University payments
on your behalf. The funds will be taken directly out of your account.
• After this training & confirmation from SLL,
Ashley will send you a banking agreement form
to fill out and return with original signatures.
You will need to turn in a new banking form
whenever you change a President, Treasurer, or
advisor.
Questions???
Welcome to ASI Leadership Funding!
1) Student Organizations’
On-Campus Events
2) Individual Student Opportunities
to Attend Professional Conferences
ALF General Information
•
ASI has allocated $32,069 to ASI Leadership Funding (ALF) for the 2015/16
academic year for conferences held between July 13, 2015 and May 31,
2016.
•
The money is awarded on a first-come, first-served basis. APPLY EARLY!
•
We will not fund any conference or event occurring after May 31, 2015
Available funds still available:
$16,575
The ASI Finance Board awards funding on a first come, first serve basis. All students
are encouraged to request funding early in the year.
Application Due Dates
All applications must be submitted to USU 3700 no later than NOON on:
•
Friday, July 10, 2015
•
Friday, August 7, 2015
•
Friday, September 4, 2015
•
Friday, October 2, 2015
•
Friday, November 6, 2015
•
Friday, December 4, 2015
•
Friday, February 5, 2016
•
Friday, March 4, 2016
•
Friday April 1, 2016
•
Friday, May 6, 2016
You must apply by any due date PRIOR to the
date of your conference or event.
On-Campus Events
• $500 per semester will be the maximum amount available to any
individual student organization.
* The $500 can be on one event or multiple*
• Funding is available for consumable items and services, such as food
for attendees, facility costs ,or advertising for the event.
• Funding is NOT available for reusable banners, prizes, donations, gifts,
giveaways, opportunity drawing items, etc. This includes payment for a
speaker at your event.
Professional Conferences
• Funding is paid as follows:
-One day in-state conference within 400 miles from campus: $100.00 award
-Two days or more conference within 400 miles from campus: $250.00 award
-One day conference outside of 400 miles from campus: $200.00 award
-Two days or more conference outside of 400 miles from campus: $425.00 award
• No more than 3 students attending the same conference may obtain funds.
• Conference funding will only be granted to an individual once per semester.
• Funds will be distributed upon return with submitted proof of
attendance and written statement regarding the conference.
• For more information regarding ALF funding, please see ALF
Applications and Guidelines:
•
ASI Office in USU 3700
•
www.csusm.edu/asi/services/alf.html
Questions???
Pam Wells
Director, Career Center
SLL Resources
● Office Space
o USU 3400/3600
● Conference Room
● Mailboxes
● Posting making supplies
Item Checkout
●
●
●
●
●
A-frames
Tables
Chairs
Canopies
Speaker system
http://www.csusm.edu/sll/studentorgs/itemcheckoutform.html
Hazing
Megan Curran, Coordinator of
Fraternity & Sorority Life
OVERVIEW






State Law
Hazing Happens
Levels of Hazing
Hidden Harm
Community Responsibility
Resources
STATE LAW
California - Ed. Code §§ 32050
As used in this article, "hazing" includes any method of initiation or
preinitiation into a student organization or student body or any pastime or
amusement engaged in with respect to these organizations which causes,
or is likely to cause, bodily danger, physical harm, or personal degradation
or disgrace resulting in physical or mental harm, to any pupil or other
person attending any school, community college, college, university, or
other educational institution in this state. The term "hazing" does not
include customary athletic events or other similar contests or competitions.
Matt’s Law (Passed September 2006)
Makes hazing a felony as opposed to a misdemeamor (SEC. 3. Section 245.6
of the Penal Code). Enacted after Matt Carrington’s death at Cal State Chico
Approximately 44 states have hazing laws
HAZING HAPPENS
Hazing in View: College Students at Risk Initial
Findings from the National Study of Student
Hazing
HAZING HAPPENS
Hazing in View: College Students at Risk Initial
Findings from the National Study of Student
Hazing
LEVELS OF HAZING
Violent
Harassment
Subtle
VIOLENT HAZING
Causes physical, emotional, and/or psychological
harm












Forced or coerced alcohol or other drug consumption
Beating, paddling, or other forms of assault
Branding
Forced or coerced ingestion of vile substances or concoctions
Burning
Water intoxication
Expecting abuse or mistreatment of animals
Public nudity
Expecting illegal activity
Bondage
Abductions/kidnaps
Exposure to cold weather or extreme heat without appropriate
protection
HARASSMENT HAZING
Causes emotional anguish and/or physical discomfort,
confuses, frustrates, and causes undue stress










Verbal abuse
Threats or implied threats
Wear embarrassing or humiliating attire
Stunt or skit nights with degrading, crude, or humiliating acts
Performing perform personal service to other members such as
carrying books, running errands, cooking, cleaning, doing laundry, etc.
Sleep deprivation
Sexual simulations
Deprivation of normal schedule of bodily cleanliness
Late night meetings or interviews
Interrogations
SUBTLE HAZING
Behaviors that emphasize a power imbalance between new
members and other members, often taken-for-granted
or accepted as “harmless” or meaningless











Deception
Assigning demerits
Silence periods with implied threats for violation
Deprivation of privileges granted to other members
Requiring new members to perform duties not assigned to other
members
Socially isolating new members
Line-ups and drills
Scavenger Hunts
Tests on meaningless information
Requiring new members to refer to other members with titles “Hi
Honorable Active (Name), I’m Pledge (Name)”
Expecting certain items to always be in one's possession, such as paddles,
bones, notebooks
HIDDEN HARM
The concept of Hidden Harm has to do with the fact that we
don't know everything about the members of our
organizations. We don't even know EVERYTHING about our
best friends. Someone who has just joined an organization
or team could have a background that would make them
highly susceptible to serious repercussions if hazed. Hazing
can be physically or psychologically harmful to even
perfectly healthy individuals, but mix hazing with any one of
numerous issues individuals may be dealing with, and the
damage can increase exponentially.
COMMUNITY RESPONSIBILITY
Hazing in View: College Students at Risk Initial
Findings from the National Study of Student
Hazing
CSUSM CIVILITY
CAMPAIGN
RESOURCES
Student Life & Leadership
760-750-4970
Hazing Hotline
1-888-NOT-HAZE
University Police
760-750-4567
UHET is available to present educational programs to
any student group, team, fraternity/ sorority
Requesting an
Event in 25Live
Signing in to
25Live

Please note: You will need to attend a 25Live training
to gain access to the system. A calendar of trainings
and information is located on the ECS (Events &
Conference Services) website at:
http://www.csusm.edu/events/25live

Open 25live with either the Firefox or Chrome web
browser. The address is https://25live.csusm.edu/25live

Once there, click on the “Sign In” link at the top of the
page, located toward the right side.
A
pop-up will prompt you to sign in with
your campus username and password.

Please note, there are terms and conditions that, by signing in, you are
agreeing to. You can click the “Terms of Service” link for a copy.

You can verify that you are signed in by the
appearance of your name in the top right where the
“Sign In” link was located previously, as well as by the
appearance of the “Event Wizard” Tab.

Click on the “Event Wizard”.

This will open the Event Request Form.
Event Request
Form

The following will detail each of the sections of the
request form itself. Any item with a red asterisk is a
required field and must be filled in before the event
will save.

Event Name: This field will allow you to enter an event
name up to 40 characters in length.

Event Title: This optional field will allow you to expand
on your event’s name. This can help clarify multiple
events with the same name but different subjects,
speakers, or dates.

Event Type: This value indicates
the purpose of your event.
Currently, most users will only
see a single event type, even
when they click the “All Event
Types” selection. You must click
the event type to move it to the
right side and select it.
 Once
star
 By
selected, you will see a
next to the name.
starring items, you will be
able to find it faster and it will
be listed under your “Starred
Event Types”.

Primary Organization: This is the organization
who is responsible for the event. Usually, it is the
requester’s organization. When starting out, the
search tool is the best for finding your
organization. Once you select it and it appears
on the right, you may want to “Star” it so it will
appear automatically next time you request an
event.
Event Date and Time:
This area is key to finding a location for your event.
By selecting the date and time, the system can
display available spaces that match your desired
criteria.

Pre/Post event Time:
If you click on either the “Pre-Event/Setup Durations”, or
the “Post-Event/Takedown Durations” links, a section will
appear allowing you to add time that you may need
before the event actually starts or after it ends. This is
helpful if you want to setup a location before the
beginning of your event but you wish to keep the
event’s published start time the same.

 As
a requestor you only need to change the “PreEvent” or “Post-Event” times.

Repeating Your Event: Using the “Event
Repeats?” drop-down, you can select a
repeating pattern for your event. We
recommend using the “Ad Hoc” method, as
you can simply click on each date that you
want your event to repeat on. The selected
dates will appear in a list below.

Please keep in mind that when you ask for a
repeating day, you are repeating the exact same
time as well.

You can click the “X” to the right of any of your
selected dates to remove it from the list. You do
NOT have to worry about selecting the “Status” for
the date.

It is helpful to limit one month to each event; i.e.,
keep all September dates on a separate
reference number than all October dates, and so
on.
 Event
Head Count: You are only required
to fill in the “Expected Head Count”
value.

Event Location: By selecting a method in the “Find by..” box, you can
indicate how you wish to find locations to place your event. If you do not
have any starred locations or collections, we would recommend starting
with either the “Categories” or “Search” options.


With “Categories”, once you select one, a list of locations will be displayed
below, along with:

A green check mark to indicate that it is available for all your dates and times.

A red triangle indicating that it is NOT available. (If you have the “Hide Unavailable”
check box selected,
you will not see any unavailable locations.

A grey “x” to indicate that you do not have access to reserve that location.
To select a location, simply click on it and it will be moved to the right
side of the fields, indicating that this is a location you wish to request. If it
is one you prefer, you might wish to add a star.

More than one space: You may add more than one location to your event by
simply clicking another to add it.

Event Description: This section is one of the most important because
it helps your audience learn more about your event. If you have
other events that are similar, the description can be used to set
them apart.


If your event is a simple department meeting for on campus personnel,
then that is a perfect description explaining the event and who it is for.
A note about cutting and pasting your description: If you wish to cut
and paste text from other programs, we recommend that you first
paste it into a notepad program to clear out all of the formatting
that comes along with more advanced word processors.

Campus Event Calendars:
 Check
the calendars that you wish your event to
display on.
 Clicking
on the Featured Event or 25th Anniversary
Calendar does not guarantee placement.

NOTE: Do not put your event
description in the “Comments” section
for the calendars.

Custom Event Attributes: This section is intended
as a series of questions to help ECS work on your
event. Please fill these items out to assist ECS
with bringing your event to life.

Student Events must fill out the first attribute (“Contact Name, ph#...”).

Event Comments: Any information that you would like to convey to
ECS about your event should be placed here. This includes
information about your setup, or if you would like special instructions
or information.

Click Finish: Once completed, click the finish button and the
system will save your event, as well as double check that your
location(s)/resources do not conflict with any other events.
 Once
you have clicked finish, make sure to
click “View Event Details” in order to
double-check that all of the information
you have entered is correct/complete.
General Guidelines to Remember

First 3-weeks Rule: Academic spaces (classrooms &
computer labs) cannot be reserved until the 4th Monday
of any semester, unless they are during U-Hour. (U-Hour:
Tues. & Thur. 12:00pm – 12:50pm)

All events happening in the University Student Union are
“Events Requesting Services” (for the “Event Type”).

Approvals/Denials will be emailed to the contact used in
25Live only.
Next Steps?
● Generic org email
● Website review
○ Email studentorg@csusm.edu
● ASI banking agreement form
- You will be contacted by Ashley
● Change with officers or advisor
EVENT PLANNING
THURSDAY, FEB. 11TH
12-1 – SBSB 1103
RETAINING MEMBERS
THURSDAY, MARCH 10TH
12-1 – SBSB 1103
HOLISTIC WELLNESS
THURSDAY, APRIL 14TH
12-1 – SBSB 1103
SUCCESSFUL OFFICER TRANSITIONS
THURSDAY, MAY 5TH
12-1 – USU 2300A
Thank You.
Student Life & Leadership
University Student Union 3600
http://www.csusm.edu/sll/
760-750-4970