UH HILO FACULTY CONGRESS
MINUTES FOR MEETING OF APRIL 27, 2007
K-127 3:00 - 5:00 pm
Members Present: Philippe Binder, Marilyn Brown, Kelly Burke, Jason Cabral, Keola Donaghy, Sevki
Erdogan, James Juvik, Barbara Leonard, Shuguang Li, Gail Makuakane-Lundin, Mark Panek, Jennifer
Richardson, Helen Rogers
UHHSA Members: Aurora Manly
Ex-Officio Members Present: Steve Hora, Marcia Sakai
Others Present: Anastasia Pavlovic
Meeting called to order at 3:05 pm by Congress Chair Barbara Leonard
EXECUTIVE SESSION
Executive Session called to order at 3:10 pm by Congress Chair Barbara Leonard
Results of the Administrative Review conducted by UH Faculty Congress. All
non-voting members and visitors asked to leave for the duration of the executive
session. No notes taken of this session.
Executive Session adjourned at 3:30 pm by Congress Chair Barbara Leonard
OLD BUSINESS
1. Approval of the minutes of the March 23, 2007 meeting:
http://www.uhh.hawaii.edu/uhh/congress/documents/Congress06-07Minutes03-23-07.doc
Approved by acclamation
2. Report from Congress Chair Barbara Leonard
ACCFSC has been discussing faculty evaluation of administrators and has been
following closely the process that UH Hilo Faculty Congress has approved. There
is widespread consensus and support for the notion that faculty evaluation of
administrators should be given the same consideration as other evaluations are
given. There is also a discussion of whether there should be an Academic
Senate that is system-level and that will represent all the faculty of the UH
System to the President and the BOR. There is no consensus on this systemlevel Faculty Senate as yet.
3. Reports from committee chairs
All committee chairs will write an a summary annual report for the next meeting

Gail Makuakane-Lundin, Admissions Committee
Report from the Chair. The committee will have one more meeting before
semester ends. Reviewing policy on readmissions for dismissed students.

Sevki Erdogan, Assessment Support Committee
Report from the Chair. Reviewing data, will submit an annual report at the May
11, 2007 meeting.

Philippe Binder, General Education Committee
Report from the Chair. Considering administering another survey on general
Education to faculty and students. Concern that we need to show WASC progress on
our implementation of a General Education program by the time they visit us next Spring.

Barbara Leonard, Budget Committee
Report from the Chair. Barbara Leonard asked VCAA Steve Hora if there was
any new news on the budget approved by the Hawaii State Legislature. The State
budget remains unresolved and is still under consideration by the Legislature, but should
be finalized by May 1, 2007.

Kelly Burke, Academic Policy Committee.
Report from the Chair.
Recommendation #1: Double Majors and Concurrent Degrees
Problem Statement
The current policy on double majors and concurrent degrees is that no more
than nine credit hours from the first major can be applied towards a second
major. Strict interpretation of this policy would prevent students from double
majoring in programs (say, agriculture and biology) that require more than
nine credits of supporting courses (such as writing, mathematics, and
chemistry). The current practice, however, is to exclude "supporting courses
from related disciplines" from counting towards the nine credits. The current
practice is unsatisfactory for three reasons: (1) it is not consistent with strict
interpretation of the written policy, (2) there is considerable confusion among
advisors and students about what is and is not allowed, and (3) it is unclear
how to apply this practice to majors that do not list "supporting " requirements
separately. A consideration asks whether we intend to penalize or encourage
students that have broad interests or wish to pursue interdisciplinary careers.
Recommendation
The UHH Faculty Congress Academic Policy Committee considers the
following points to be significant in making its recommendation.
 Fundamental to the rationale underlying the APC’s recommendation is
that if a student has studied the material and fulfilled the requirements for
a degree or a major, then they have earned that degree or major.
 To ask a student to learn some other additional material, not required of
students earning just one of the degrees or majors, sets a double
standard and is therefore inherently unfair.
 Following presentation of its recommendation last year, Congress asked
the APC to reexamine the issue, without having stated a specific concern.
In the course of our discussions this year no new questions, issues or
information have emerged to suggest any change in the outcome of our
considerations.
Given the above stated points, the Academic Policy Committee recommends
making the following changes to the current UH Hilo catalog (page 54).
Second Baccalaureate Degrees
A student who has already received a baccalaureate degree may earn a
second baccalaureate degree of a different type (e.g., B.S. vs. B.A.) or the
same type of degree provided that:
 The major is different from the prior degree.
 The student uses no more than nine semester credit hours from the first
major to satisfy the second major.
 The student completes a minimum of 30 semester credit hours at UH Hilo
after the first degree is awarded.
 All degree requirements are met.
Motion: To drop the second bullet point: The student uses no more than nine
semester credit hours from the first major to satisfy the second major.
Vote: 13 in favor, 0 opposed, 1 abstained. Motion passed.
Concurrent Degrees
A student may earn and graduate with two degrees simultaneously provided
that:
 The degrees are different (e.g., B.B.A. and B.S. but not two B.S.
degrees).
 The degrees are in different majors.
 The requirements for both degrees are met with no more than nine credits
counting simultaneously toward the requirements of both majors.
Motion: To drop the third bullet point: The requirements for both degrees are met
with no more than nine credits counting simultaneously toward the requirements of both
majors.
Vote: 13 in favor, 0 opposed, 1 abstained. Motion passed.
Double Majors
A student may earn one degree (e.g., a B.A.) and graduate with two majors
(double major) by meeting the requirements for both majors with no more
than nine credits counting simultaneously toward the minimum requirements
of both majors. All degree requirements associated with each major must be
fulfilled before the degree is awarded.
Motion: To adopt new wording: A student may earn one degree (e.g., a B.A.) and
graduate with two majors (double major) provided that all degree requirements
associated with each major are fulfilled before the degree is awarded.
Vote: 13 in favor, 0 opposed, 1 abstained. Motion passed.
Recommendation #2: University 101 (UNIV 101)
Problem Statement:
The course was initiated a number of years ago by the CAS. The course
objective is to provide a supporting experience for first-year freshman
students, especially those considered at risk for experiencing academic
problems during their tenure at UHH. Faculty teaching the class initially were
primarily from CAS. In recent years however, delivery of the class has fallen
largely to Student Services. Concern has arisen related to the oversight and
monitoring of course objectives and quality.
After a number of discussions with representatives from Student Services
(including several people who teach or have taught the class), the Chair of
the CAS Faculty Senate, the Dean of the CAS and a representative from the
VCAA’s office, the following points have been discovered:
 Student Services acknowledges the need for better monitoring of course
planning, content, delivery procedures, and quality.
 Since the course is in fact a CAS course, the Chair of the CAS Senate
has expressed a willingness for the CAS Faculty Senate (likely via the
CAS Curriculum Review Committee) to examine the course with an eye
toward the concerns stated here.
 The CAS Dean has similarly indicated a willingness to take responsibility
for the planning and oversight of the course, again with an eye toward the
concerns stated here.
Recommendation
In view of the above considerations, the UHH Faculty Congress Academic
Policy Committee is satisfied that both Student Services and the CAS intend
to examine the monitoring and delivery of University 101 with the intention of
ensuring consistent quality in the course.
The committee therefore recommends that the UHH Faculty Congress send a
copy of this summary to Student Services, the CAS Dean and the Chair of
the CAS Faculty Senate. The committee further recommends that no other
action regarding University 101 be taken at this time.
Motion: To accept Recommendation #2
Vote: 13 in favor, 0 opposed, 1 abstained. Motion passed.
NEW BUSINESS
1.
The VC Academic Affairs office has requested approval of these proposed changes to the
document "Contract Renewal, Promotion, Tenure for Teaching Faculty," found on the
VCAA’s website:
Page 8: eliminate the following paragraph: “Upon receipt of a dossier, the DPC
(or DC if the DPC has not yet convened) will invite the applicant's department
to submit comments through the department chair regarding the applicant's
achievements. The DPC/DC will specify a deadline by which comments must
be received. Comments will be inserted into Appendix C of the dossier.
Departments that decline to submit comments should submit a letter to that
effect, and this letter will be inserted into Appendix C.”
Page 25: Colleague comments:
Eliminate paragraph 1: “After the dossier has been submitted, the applicant's
department will be invited to submit comments regarding the applicant's
achievements. Departments that decline to submit comments will instead
submit a letter explaining that they are declining. These comments--or the
declining letter--will be inserted into Appendix C by the DPC/DC.”.
Replace with:
Candidates are strongly encouraged to request letters from their department
Chair and other members of the department. These letters should include a
statement about the department’s continued need for the candidate’s expertise
and service and the candidate’s contributions to the functioning of the
department. These letters should be placed in Appendix C: Comments from
the Department.
Rationale: This revised language will help clear up some misunderstanding
with the current language, and will help facilitate the tenure and promotion
process next year.
Motion: To table agenda idem until the next meeting in order to clarify the new wording
with the UHPA..
Moved: Philippe Binder, Seconded: Shuguang Li
Vote: 13 in favor, 0 opposed, 1 abstained. Motion passed
2. CAS Senate Chair, Jim Juvik, will propose the following resolutions to Congress that are
based on resolutions passed by the CAS Senate at its 4/27/07 meeting:

Proposed UHH Congress Motion on Procedures for Filling Senior Administrative
Positions
Whereas while the UHH Congress recognizes and appreciates that faculty are
well represented on current senior administrative search committees, it is
essential to best practices shared university governance that all faculty, staff, and
students have an opportunity to participate in direct, on-campus interviews with
prospective finalist candidates for senior administrative positions at UHH,
Therefore be it resolved:
The UHH Congress requests that the UHH administration (and designated
search committees) ensure that on-site candidate interviews take place during
the established academic year (August 15 – May 15) when both students and
nine-month faculty are available.
Motion: To approve the Proposed UHH Congress Motion on Procedures for Filling
Senior Administrative Positions
Moved: Jim Juvick, Seconded: Philippe Binder
Vote: 13 in favor, 0 opposed, 1 abstained. Motion passed

Proposed UHH Congress Motion on the Awarding of “Instant” Tenure To Senior
Administrative Hires
Whereas the awarding of “instant” tenure to new senior administrative
appointments is inconsistent with established standards (timelines, on-campus
performance reviews) and procedures for awarding of tenure and promotion; and
Whereas in the past the awarding of “instant” tenure to senior UHH
administrators has sometimes created a range of litigation and expensive
settlement costs upon termination of administrative appoints; and
Whereas senior administrative appointments typically carry high salaries that
compensate for a lack of long-term job security,
Therefore be it resolved:
The UHH Congress opposes the awarding of “instant” tenure to new senior
administrative appointments.
Motion: To oppose the awarding of “instant” tenure to new senior administrative
appointments.
Moved: Jim Juvik, Seconded: Philippe Binder
Discussion. It was pointed out that under our existing policies, new administrative
appointments must apply for tenure in the department that they would serve in should they
step down from their E/M position. Concern was voiced over whether we could be
competitive in hiring if we did not offer at least this process.
Vote: 2 in favor, 6 opposed, 5 abstained. Motion failed

Proposed UHH Congress Motion on Teaching Release Time for New Faculty
Hires
Whereas as the University of Hawai‘i at Hilo achieves the status of a
comprehensive University with a mix of undergraduate and graduate teaching
responsibilities and greater research commitments, UHH will move into a more
competitive faculty recruitment environment; and
Whereas given current faculty demographics and the implications of pending
salary increases, it is anticipated that a significant increase in faculty retirements
will occur over the next five years; and
Whereas the number of faculty searches at UHH is, thus, likely to increase
significantly over this period; and
Whereas teaching release is already an ad hoc negotiated component of
recruitment and can lead to inequitable treatment of new faculty; and
Whereas there are already inadequate budgetary resources to recruit and retain
high quality faculty,
Therefore be it resolved:
The UHH Congress moves that the UHH administration implement a
comprehensive and fully funded faculty hiring and retention plan that will include
teaching release time for newly hired faculty in the first year. This teaching
release time will include a standard one course reduction in the first semester of
employment, and the UHH administration will add the lecturer replacement cost
for this release to the UHH base budget.
VCAA Steve Hora suggested that the motion be re-worded as follows:
Motion: To approve the Proposed UHH Congress Motion on Teaching Release
Time for New Faculty Hires with the following revisions: substitute a 6 hour / 9 hour
teaching load for teaching release time in the resolution.
Jim Juvik modified the motion to read:
Revised Resolution:
Therefore be it resolved:
The UHH Congress moves that the UHH administration implement a
comprehensive and fully funded faculty hiring and retention plan that will include
a 6 hour / 9 hours teaching load for newly hired faculty in the first year. This
teaching release time will include a standard one course reduction in the first
semester of employment, and the UHH administration will add the lecturer
replacement cost for this release to the UHH base budget.
Moved: Jim Juvik, Seconded: Kelly Burke
Vote: 10 in favor, 0 opposed, 3 abstained. Motion passed

Proposed UHH Congress Motion on Relocation Costs For New Faculty Hires
Whereas as the University of Hawai‘i at Hilo achieves the status of a
comprehensive University with a mix of undergraduate and graduate teaching
responsibilities and greater research commitments, UHH will move into a more
competitive faculty recruitment environment; and
Whereas given current UHH faculty demographics and the implications of
pending salary increases, it is anticipated that a significant increase in faculty
retirements will occur over the next five years; and
Whereas the number of faculty searches is, thus, likely to increase significantly
over this period; and
Whereas relocation costs are typically a component of hiring negotiation; and
Whereas the remoteness of the Hawaiian Islands places special burdens on
faculty and family relocation; and
Whereas there are already inadequate budgetary resources to recruit and retain
high quality faculty,
Therefore be it resolved:
The UHH Congress moves that the UH administration should consult with the
faculty and the UH System in formulating a clear policy and appropriate budget to
ensure UH competitiveness in the hiring process with respect to negotiated new
tenure track faculty relocation costs. The Congress further moves that any
relocation reimbursement policy remain flexible to account for family size and
travel/shipping distance from UH, and that each amount is specified within the
offer letter.
It was brought up that this is a campus policy, not a system-wide policy. Jim Juvik
modified the resolution as follows:
Revised Resolution:
Therefore be it resolved:
The UHH Congress moves that the UHH administration should consult with the
faculty in formulating a clear policy and appropriate budget to ensure UHH
competitiveness in the hiring process with respect to negotiated new tenure track
faculty relocation costs. The Congress further moves that any relocation
reimbursement policy remain flexible to account for family size and
travel/shipping distance to UHH, and that each amount is specified within the
offer letter.
Moved: Jim Juvik, Seconded: Kelly Burke
Vote: 9 in favor, 0 opposed, 4 abstained. Motion passed

Proposed Draft UHH Congress Motion on Start-up Costs for New Faculty Hires
Whereas as the University of Hawai‘i at Hilo achieves the status of a
comprehensive University with a mix of undergraduate and graduate teaching
responsibilities and greater research commitments, UHH will move into a more
competitive faculty recruitment environment; and
Whereas given current UHH faculty demographics and the implications of
pending salary increases, it is anticipated that a significant increase in faculty
retirements will occur over the next five years; and
Whereas the number of faculty searches at UHH is, thus, likely to increase
significantly over this period; and
Whereas new faculty startup costs are typically a negotiated item in the hiring
process and could be expected to increase as the University transitions to
comprehensive status; and
Whereas there are already inadequate budgetary resources to recruit and retain
high quality faculty,
Therefore be it resolved:
The UHH Congress moves that the UHH administration should consult with the
faculty in formulating a clear policy and appropriate budget to ensure UHH
competitiveness in the hiring process with respect to negotiated new faculty
startup costs. The Congress further moves that prior to new hire negotiations,
the respective College Deans consult with the relevant department chair to
determine an appropriate and competitive startup cost offer.
Moved: Jim Juvik, Seconded: Philippe Binder
Vote: 11 in favor, 0 opposed, 2 abstained. Motion Passed

Proposed Draft UHH Congress Motion on Implications of Competitive Salary and
Equity Relating to New Faculty Hires
Whereas as the University of Hawai‘i at Hilo moves to achieve the status of a
comprehensive University with a mix of undergraduate and graduate teaching
responsibilities and greater research commitments, UHH will find itself in a more
competitive faculty recruitment environment; and
Whereas given current UHH faculty demographics and the implications of
pending salary increases, it is anticipated that a significant increase in faculty
retirements will occur over the next five years; and
Whereas the number of faculty searches at UHH is, thus, likely to increase
significantly over this period; and
Whereas in the past departments have been asked to make the unpalatable
choice of either acquiescing to a high salary offer to attract a desirable candidate
(that would result in compression/equity and potential morale problems among
existing faculty), or remaining within departmental salary scales and potentially
losing the best candidates; and
Whereas there are already inadequate budgetary resources to recruit and retain
high quality faculty,
Therefore be it resolved:
The UHH Congress moves that the UHH administration should consult with the
faculty in formulating a clear policy and appropriate budget to ensure that in the
competitive hiring process equity/compression issues generated by new hires are
immediately resolved.
It was suggested by Kelly Burke that this following modification be made: substitute
“resolved within one year” for “immediately resolved”. Jim Juvik then presented the
following resolution:
Revised Resolution:
Therefore be it resolved:
The UHH Congress moves that the UHH administration should consult with the
faculty in formulating a clear policy and appropriate budget to ensure that in the
competitive hiring process equity/compression issues generated by new hires are
resolved within one year.
Moved: Jim Juvik, Seconded: Kelly Burke
Vote: 9 in favor, 0 opposed, 4 abstained. Motion passed
3. Announcements
The next meeting is Friday, May 11, 2007 in K-127. The 2006-2007 Faculty Congress
will finish up its business and adjourn and the 2007-2008 Faculty Congress be seated
and immediately hold elections for officers.
The Congress Executive Committee will recommend a slate for new chairs and officers
positions at the next meeting. If anyone wishes to add nominations for any position
please notify the Congress Executive Committee.
Jennifer Richardson has been asked to serve as faculty advisor to UHHA and will step
down as Congress Secretary but will complete her two year term as CAS representative.





Mark Panek, Humanities, has been nominated as Secretary.
Sevki Erdogan, Natural Science, has been nominated as Chair of the Assessment
Committee and Vice Chair of Faculty Congress.
Emmeline de Pillis, incoming COBE Senate Chair, has been nominated to Chair the
Admissions Committee.
Regina Titunik, Social Studies, has been nominated to Chair the General Elections
Committee, contingent on her election to Faculty Congress.
Michael Bitter, incoming CAS Senate Chair, has been nominated to Chair the
Academic Policies Committee.
The meeting adjourned at 4:55 pm by Congress Chair Barbara Leonard.
Respectfully submitted May 7, 2007 by Congress Secretary Jennifer Richardson