MINUTES
UH Hilo Faculty Congress Meeting
April 17, 2015
3:00 to 5:00 p.m.
Student Services Multipurpose Room
Attendance:
Julie Adrian, Mindy Alles, Michael Bitter, Iota Cabral, Kimberly Furumo, Norbert Furumo, Mary
Louise Haraguchi, Kekoa Harman, Jean Ippolito, Avis Masuda, Faith Mishina, Todd Shumway,
Vladi Skorikov, Kathleen Stacey, Shih-Wu Sung
Absent: Roberta Barra, Alice Davis, Jesse Goldman, Seri Luangphinith, Janet Ray, Karen
Pellegrin, Michael Shintaku
Others: Vice Chancellor Matt Platz; CAS Associate Dean Susan Brown; CAS Dean Randy
Hirokawa; Registrar Chelsea Kay-Wong
Called to order 3:00 p.m.
Approval of minutes from the last meeting
Amendment noted: add Mindy Alles to absentees.
Motion to approve 3.20 minutes (with amendment) approved and seconded.
Vote: 12 yes /0 no /1 abstain
Faculty Congress Chair Report
 Proposed guidelines for use of PB9 were drafted and shared.
 Current UHH Faculty Congress Membership 2014-15 and open seats for 2015-16
Membership were discussed.
o Kim contacted and notified heads of each area regarding open seats for
representatives; please contact her if you know of someone who would like to
be a Faculty Congress representative.
Committee Reports and Vote to Approve Committee Membership
 Assessment Support, Seri Luangphinith - Mary Louise Haraguchi reported committee
worked on information literacy as a core competency—final version of rubric to be
voted on by committee in Fall 2015; assessments will primarily be conducted in
upper division courses in Spring 2016; assessment data can be used in Program
Review documents.
 Academic Policy, James Beets – see Old Business section below.
 Student Success and Admissions, Faith Mishina reported that committee reviewed
standards of admissions; need clarification from VCAA, who will attend committee’s
next meeting.
 Budget Review, Roberta Barra – no report at this time
 Curriculum Review, Norbert Furumo – no report at this time
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General Education, Michael Bitter reported committee reviewed requests from
more than 45 departments and recertified over167 courses until 2021; 23 new
course applications are being reviewed. A Faculty Forum on General Education was
held April 13, 2015 (Kim shared summary from meeting).
Program Review, Mitchell Anderson
Ad Hoc Committee Reports
 Monthly Speaker Series, Emmeline de Pillis
 Standard Weekly Schedule Analysis Committee, Michael Shintaku
Other Committee with Faculty Congress Representation
 Prior Learning Assessment Committee, Faith Mishina – no report at this time
 Student Success and Retention (previously EMIT), Faith Mishina – no report at this
time
 Sustainability Committee, Shih-Wu Sung – no report at this time
 Parking Committee, Adam Pack
 Rose Tseng Lecture Series, Jan Ray
 UNIV 101 Analysis Committee, Norbert Furumo – 13 instructional modules were
completed; faculty who will teach course were selected and notified; training days
forthcoming for instructors.
Liaison Reports
 Curriculum, Jean Ippolito – Sunny Walker encountered situation where courses were
in catalog, but not Banner; Jean resolved the problem; May 1st is the priority
deadline for new programs, courses, modifications; please email Jean when request
is submitted in Curriculum Central so she can verify and confirm; the new curriculum
person starts 6/22/2015; Jean will remain on as consultant in fall.
 Professional Development, Jan Ray
 Distance Learning, Jan Ray
 WASC, Seri Luangphinith
 Grad Council, Mike Shintaku – VCAA Platz shared that faculty who are up for 5 year
review will receive letter shortly, along with respective Division chairs and Deans.
Divisions and departments to work on statements of expectations;
 Research Council, Jim Beets – The seed grant deadlines are coming up and will be
reviewed next month. VCAA Platz noted we may have to make significant changes
with some research $$ next year.
Faculty Senate Chair Updates
 CAS, Jean Ippolito – A motion is being drafted to submit to FC to include all
instructors in representation; FC will need to revise bylaws/charter to be consistent
regarding representation; An All Faculty Senate will be held May 7, 2015 @ 2pm in
Wentworth 1; CAS Dean’s evaluation has been completed and Senate will come up
with recommendations
 CAFNRM, Mike Shintaku – Shih-Wu reported they are working on some
modifications.
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CoBE, Roberta Barra – Kim reported that CoBE is working on follow up reports;
Dean’s evaluation was completed; feedback reported and sent to VCAA
KHUOK, Iota Cabral – Given the context of the issues surrounding Mauna Kea,
KHUOK held Informational day for faculty/students to share knowledge about
spiritual relationships and offered perspectives on times of conflict to Board of
Regents.
Pharmacy, Karen Pellegrin
Library, Kathleen Stacey – no report at this time.
Old Business:
 Academic Policy and Curriculum Flowchart Revisions (Jim Beets)
o Jim moved to present Motion 1:
Motion #1: Revision of the Academic Policy Flow Chart and Accompanying Notes
Whereas, the Academic Policy Flow Chart and Accompany Notes are approved policy and
official guidelines for the Academic Policy process;
Whereas, the Academic Policy review process has incurred changes to the process that the
revision necessary;
Therefore, the attached revision and new version of the Academic Policy Flow Chart and
Accompany Notes, including the revised text as noted, are submitted for review and approval
to the Faculty Congress.
o Regarding notes that accompany this flow chart
 Two items were revised #7 and #8 (voted on and approved by Graduate
Council).
o Jean seconded motion
o Discussion: grammatical revisions
 Capitalize ‘university’ on item #8
 Should be ‘Accompanying’ in first line (Whereas, the Academic Policy
Flow Chart and Accompanying Notes are approved policy and official
guidelines for the Academic Policy process)
o Vote:
 15 yes/0 no /0 abstain
o Jim moved to present Motion 2:
Motion #2: Revision of the Curriculum Review Flow Chart and Accompanying Notes
Whereas, the Curriculum Review Flow Chart and Accompanying Notes are approved policy and
official guidelines for the Curriculum Review process;
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Whereas, the Curriculum Review process has incurred changes to the process and motions passes by
Faculty Congress that make the revision necessary;
Therefore, the attached revision and new version of the Curriculum Review Flow Chart and
Accompany Notes are submitted for review and approval to the Faculty Congress.
o Jean recommended adding ‘Recommend Approval/Disapproval’ between
Chancellor and VCAA symbols.
o Faith seconded Jean’s amendment
o Vladi seconded Motion 2
o Vote:
 15 yes/0 no /0 abstain
o Flowcharts to be posted on appropriate websites.
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Faculty Forum on General Education (Kim Furumo)
o Kim shared handout with brief summary of 4/13/2015 Faculty Forum on GE
issues:
 System would like UHH to align GE program with rest of system.
 Large number of GE waivers used to work around existing system.
o WASC recommends 40+ GE credits; we currently have 37 credits.
o Next steps involve working towards slight reorganization to clarify alignment;
need to gather data to evaluate to course waivers; the 2015-16 FC GE
Committee to review/evaluate; suggestion made to work with advisors
o Chelsea Kay-Wong reported for Aug 2013-July 2014 (1013 -- includes both GE
and program (major) requirements)
 GE: UG waivers = 73
 GE related Substitutions = 472
 77 for GCC
 54 for Social Sciences
 32 taken here; 20 from outside
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Faculty Congress Charter and Bylaw Revisions (Jim Beets)
o First Reading of Motion 1: (attached)
o Second reading for motion will occur at May 15th meeting.
 Amendment needed if constituents want it to be voting member
 Consider that Grad Council member is not elected; currently, we
have a FC representative that serves as liaison to Graduate
Council.
o First Reading of Motion 2: (attached)
o Second reading for this motion will occur at May 15th meeting
New Business
 Double Major Policy concerning Upper Division Credits (Kim Furumo):
 Susan Brown presented problem
o STAR changed last fall and created problem for double majors
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Upper Division credits vary for different majors
A few students (17 currently enrolled) are affected when they declare a
second major, STAR system indicates they still need 45 Upper Division
credits
Motion to be presented at May 15th FC meeting.
Kathleen moved to adjourn meeting; Jean seconded.
Vote: 15 yes/0 no /0 abstain.
Meeting adjourned at 4:56 p.m.
Respectfully submitted,
Avis Masuda
Faculty Congress Secretary
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Motion - Charter change to provide for a non-voting Graduate Council Faculty Congress
Representative
First Reading of Two for Change to Faculty Congress Charter
Whereas, the charter does not provide for a Faculty Congress representative from the Graduate
Council;
Whereas, a Graduate Council representative is needed to ensure effective communication
between the Faculty Congress and the Graduate Council;
Therefore, the following change to the Charter is proposed to provide for a non-voting member
from the Graduate Council.
Charter
(Revised November 3, 2014)
Article II, Membership
Section 1. Membership: The Congress shall be composed of faculty representatives of all
colleges at UH Hilo, the Library, and the Division of Student Affairs (hereinafter, referred to as
‘units’). In addition, one voting member of Congress shall be a student, who will be selected
from among and by the ex-officio, non-voting student members described in Section 2 below.
Change:
In addition, one voting member of the Congress shall be a student, who will be selected from
among and by the ex-officio, non-voting student members described in Section 2 below. A nonvoting member will represent the Graduate Council, who will be selected each year by the
Graduate Council.
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Motion – Faculty Congress ByLaws change to provide for the Faculty Development Standing
Committee
First Reading of Two for Change to the Faculty Congress ByLaws
Whereas, the Faculty Congress Bylaws does not provide for a Faculty Development Standing Committee;
Whereas, a Faculty Development Standing Committee is needed to coordinate and support faculty
development opportunities, including peer-review and feedback on proposals, support for proposal
development, etc.;
Whereas, a Faculty Development Standing Committee is needed to organize and conduct the
responsibilities of the Academic Leadership Program, passed by the Faculty Congress;
Therefore, the following change to the Faculty Congress ByLaws ins proposed to provide for the Faculty
Development Standing Committee.
Faculty Congress Bylaws
(revised November 3, 2014)
h. Faculty Development Standing Committee
The Congress will appoint a Faculty Development Standing Committee that should have broad general
membership across various units. The Congress will appoint a member to serve as Chair of a standing
Faculty Development Standing Committee. The chair will select no fewer than five faculty members to
serve on the committee, and their selection will be approved by Congress. If feasible, the Committee
should be comprised of at least one representative from each college at UH Hilo.
The primary responsibilities of the committee will be to coordinate and support faculty development
opportunities, including peer-review and feedback on proposed activities, support for proposed faculty
development activities, several as the evaluation committee, as needed, and coordinate with
administration and academic units on faculty development opportunities. Additionally, the committee
will organize and conduct the responsibilities of the Academic Leadership Program. The Committee chair
will have the responsibility of scheduling the Academic Leadership Program activities and events and
providing the schedule to every academic unit and notifying faculty.
Members shall serve for two-year terms. Terms of committee members will overlap to ensure continuity
among years. In recognition of the duties and responsibilities associated with this office, the University
shall grant the Chair a course reduction of not less than one course during the academic year, associated
with the Academic Leadership Program activities.
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