Job Description
Title: Program Coordinator (Part-Time)
Reports to: Director of Programs
Project Exploration Background: Cofounded by paleontologist Paul Sereno and
educator Gabrielle Lyon, Project Exploration is a nonprofit science education
organization that makes science accessible to the public—especially minority youth and
girls—through personalized experiences with scientists and science. Through youth
development programs, school services, exhibits, and online initiatives, Project
Exploration involves the public in the excitement of scientific discovery.
Position Summary:
As a member of the program department, the program coordinator is responsible for
performing logistical and administrative tasks for all science programs and program staff,
with a focus on coordinating and implementing public programs.
Responsibilities:
 Provide planning, administrative, and logistical assistance in all aspects of our
educational programming, including coordinating and planning special events,
education field trips, and field expeditions.
 Serve as public programs coordinator, facilitating and attending meetings for
various public programs, coordinating and implementing annual programs and
events (i.e. Celebra la Ciencia), and responding to public program requests (i.e.
career fairs, lab tours, city events, etc.).
 Coordinate and confirm presenters and vendors and secure materials for Project
Exploration education events and field programs, including large one-day events
utilizing multiple vendors, multi-week field programs, and professional
development workshops for teachers.
 Represent Project Exploration at events and meetings and communicate
information about our programs to both external organizations and to Project
Exploration staff.
 Maintain correspondence and communication with external partners.
 Provide administrative support including filing, creating event flyers, emailing
and faxing schools and students.
 Order and secure all necessary program supplies.
 Research science programs as needed.
 On occasion, facilitate after-school Sisters4Science (S4S) sessions for middle
school girls.
Qualifications Needed:
 Bachelor’s degree
 A minimum of two to three years professional administrative experience including
responsibilities such as: coordinating logistics of special events, managing timelines,
writing and editing correspondence and reports, coordinating large mailings and mail
merging letters, maintaining lists on a database, and conducting research.
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Must demonstrate proficiency in Microsoft Windows, Word, and Excel
Must have strong administrative, writing, communication, and editing skills
Must be extremely detail-oriented and able to juggle several tasks simultaneously
Must have the ability and desire to work with a team most of the time and
independently when necessary
 Strong desire to work in a growing urban institution
 Self-motivation and resourcefulness are musts
 Transportation is required
 Weekends and occasional evenings required
 Prior experience in youth development work, urban communities, and/or science
education programs a plus
Rate: $15/hr (part-time status)
Hours: 20-25 hours per week; may include occasional evenings, weekends, and travel.
Driver’s license and access to car preferred.
Start Date: Position begins in November
University of Chicago Work-Study Students eligible
Send cover letter, resume, and references to:
Program Coordinator Search
Project Exploration
950 East 61st Street
Chicago, IL 60637
773-834-7625 fax
Or jobs@projectexploration.org
No phone calls, please. For more information about Project Exploration, visit
www.projectexploration.org
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