Building Emergency Action Plan (BEAP) for Labs

[Insert your building name here]
Building Emergency Action Plan (BEAP)
Research and Laboratory Building Template
[Insert BEAP completion or most recent revision date here]
Version: 2016
UND Building Emergency Action Plan
Table of Contents – Research and Laboratory Template
Plan Development Validation ..............................................................................................1
Revision Document ..............................................................................................................2
Training and Documentation ...............................................................................................3
Drills and Exercises .............................................................................................................3
Commonly Used Acronyms.................................................................................................4
Building Emergency Action Plan Checklist ........................................................................5
Form 1 – Building Safety and Security Representatives (BSSR) Contact Information ......9
Form 2 – Building Safety Committee (BSC) Contact Information ...................................10
Form 3 – Emergency Floor Coordinators (EFC) ...............................................................11
Form 4 – Special Needs .....................................................................................................12
Form 5 – Hazard Issues......................................................................................................13
Form 6 – Special Considerations for Emergency Situations .............................................14
Assisting Persons with Disabilities During an Evacuation ................................................15
UND Emergency Procedures Flyer ...................................................................................16
UND Emergency Contact Numbers...................................................................................17
Suspicious Mail/Bomb Threat Checklist ...........................................................................18
Building Level Emergency Response Procedures .............................................................19
Bomb Threats .........................................................................................................20
Violent Incident .....................................................................................................19
Shelter-in-place ......................................................................................................20
Active Shooter .......................................................................................................21
Civil Disturbance or Demonstration ......................................................................22
Train Derailment ....................................................................................................24
Explosion ...............................................................................................................24
Fire .........................................................................................................................25
Hazardous Material Incident ..................................................................................27
Chemical Releases .................................................................................................28
Medical Emergencies .............................................................................................32
Severe Weather ......................................................................................................33
Tornado ..................................................................................................................34
Earthquake .............................................................................................................35
Computer Intrusion ................................................................................................36
Computer Failure ...................................................................................................36
Computer Hacking .................................................................................................38
Computer Viruses ..................................................................................................38
Release of Pathogenic Microorganisms .................................................................39
Radioactive Materials ............................................................................................40
Building Emergency Action Plan – Research and Laboratory Template………………..46
Each occupied University building must have a Building Emergency Action Plan (BEAP) that
prepares the building occupants for possible emergency situations. The Primary Building Safety
and Security Representative (BSSR), designated by the Dean, Department Head, or Director in the
building, should coordinate the completion of the checklist and development of the BEAP with
representatives from the Building Safety Committee (BSC)). The BSC is comprised of
representatives from each department located in the building. The BSC should utilize the BEAP
checklist in developing their initial emergency plan.
Although developing an emergency plan for your building may appear to be a daunting task
initially, action steps from the Building Emergency Action Plan Checklist should prevent planning
efforts from becoming overwhelming. Assistance from the Emergency Management Office will
also make the planning effort less stressful. Once the initial plan is completed, the BEAP should
be submitted to the Emergency Management Office for review. The staff will review the BEAP
and provide feedback as warranted, suggesting any plan modifications if needed. Emergency
Management and the Operations Center will also keep a completed BEAP on file after any
potential modifications and review. When the plan has been completed, the BSC should
disseminate it to all departments in the building through the appropriate representatives on the
BSC. The BSC representatives should then educate their personnel on the BEAP, focusing on
specific building evacuation routes, sheltering areas inside the building, special needs provisions,
and outside evacuation assembly areas.
All BEAPs should be reviewed and revised if needed on an annual basis. If there are no significant
changes that warrant a revision, document your annual review. Send a copy of the annual review
page to the Emergency Management Office via mail. If the BEAP is revised, send the new paper
copy and disk to the Emergency Management Office and make sure to distribute the revised plan
to all BSC members. If you have any questions about the BEAP, contact the BSSR or the
Emergency Management Office.
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This BEAP has been developed, revised, or reviewed by the following individuals:
Prepared or revised by: Building Safety and Security Representative/Developer
Reviewed by: Building Safety Committee and Deans or Department Heads
Reviewed by: The Emergency Management Office
An annual complete review of the BEAP has been performed by the following reviewers on the
following dates:
1st Year Annual Review Date:
2nd Year Annual Review Date:
3rd Year Annual Review Date:
The BEAP may require important updates or additions prior to the scheduled annual review. In
order to maintain a record of specific changes made, enter the changes in the boxes below.
or page number
Entered By
Page 2 of 46
Training is an integral part of the Emergency Management program for your building. It is the
responsibility of each Building Safety and Security Representative (BSSR) to ensure all building
employees are trained on the Building Emergency Action Plan that will be used to protect the
building they work in. All building occupants are responsible for becoming familiar with the BEAP
and be ready to follow directions that will be given by Building Safety Committee (BSC) members
during an emergency.
An orientation training program has been developed by the Emergency Management Office for all
new primary and backup BSSRs. The training session will provide an overview of the Building
Safety and Security Representative program, basic emergency plan development tips, and an
explanation of downloadable documents utilized in building emergency action plan development.
For more information check the Emergency Management Web site at or call to schedule an orientation program.
Building evacuation and sheltering drills are encouraged, but not mandatory at the University of
North Dakota campus. If your building would like to have a drill, the BSSR and/or BSC may
coordinate the drill and document it. All buildings and components are encouraged to participate
in severe weather/tornado drills on the campus. Emergency Management can help in planning,
implementation, and evaluation of any drills that buildings would like to do. Certain types of drills
(lock-down, shelter in place, unannounced drills other than fire drills) require advanced planning
and technical assistance. These types of drills should only be developed with assistance from and
consultation with the Emergency Management Office.
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BEAP – Building Emergency Action Plan: The emergency action plan that each building is
required to complete utilizing the BEAP template, checklist, and associated forms.
BEAP Checklist – Building Emergency Action Checklist: A checklist provided to guide the
BSSRs and BSC in development of a building safety, security, and emergency planning program
for their building. Suggested time periods are provided to guide development of the plan.
BSSR – Building Safety and Security Representative: A representative selected by a Dean,
Department Head, or Director to serve as the building coordinator for emergency planning, safety
and security activities. Each occupied UND building should have one primary BSSR and can have
multiple backup BSSR representatives. Backup BSSRs are often drawn from each department that
occupies the building and usually are a part of the BSC.
BSC – Building Safety Committee: Consists of representatives from each building that have been
chosen to participate in the development of the Building Emergency Action Plan. These
individuals also perform the important role of assisting the BSSRs in performing timely actions to
protect the individuals in their building during natural disasters or campus security threats.
EFC – Emergency Floor Coordinator: Building personnel chosen to provide coordination for any
type of emergency. Each floor in the building should have an EFC that will be able to quickly and
safely evacuate, shelter, or guide building occupants as to appropriate emergency procedures
during building emergencies. EFCs should have backups and should be able to quickly
communicate/coordinate with one another during an emergency.
EMO – Emergency Management Office: Responsible for preparing the University to manage
large-scale emergencies on campus, campus and building emergency planning, and other critical
emergency planning and preparedness information. Resource information may be found online:
ICS – Incident Command System: ICS is a part of the National Incident Management System
which establishes a framework for consistent incident management structure when responding to
emergencies. ICS principles should be utilized during all campus emergencies.
MSDS – Material Safety Data Sheet: A MSDS is designed to provide both workers and emergency
personnel with the proper procedures for handling or working with a particular substance.
NIMS – National Incident Management System: A national emergency response framework that
utilizes ICS principles to integrate first responders and other agencies into a consistent incident
response template.
PPE – Personal Protective Equipment: Personal protective equipment refers to protective clothing
such as safety glasses or goggles, face shields, lab coat, mask, gloves, etc., designed to protect the
wearers from hazardous chemicals.
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Items to be accomplished by BSSRs within two months:
Designate additional backup BSSRs as
needed to facilitate the BEAP.
(Complete Form 1 to reflect BSSR
Contact Information.)
Review the UND BSSR protocol to
become fully aware of roles and
responsibilities. (Protocol available at
Attend a BSSR orientation session
provided by Emergency Management
Identify representatives from all
departments or floors in the building
to serve on the BSC. (Complete Form
2 to reflect BSC Contact Information.)
Assemble the BSC to set goals and
established timelines in order to
develop the BEAP.
Provide copies of the UND
Emergency Procedures Flyer to all
occupants in the building. Download a
copy at
Post the UND Emergency Procedures
Flyer in common areas, classrooms
and office spaces in the building.
Establish emergency notification
procedures within the building.
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Items to be accomplished by the BSC within four months:
Identify fire evacuation assembly
areas for the building. (List the
Assembly Areas in the BEAP
Identify severe weather sheltering
areas within the building suitable for
all building occupants. (Fill in the
locations in the BEAP Template.)
EMO can assist in locating safe severe
weather sheltering areas in your
Identify safe areas within the building
that can be secured or barricaded that
may provide cover from an armed
intruder. Ensure that building
occupants understand that personal
choices must be made based on each
unique situation involving an armed
intruder and fleeing the building may
be an option too.
Identify bomb threat evacuation
assembly areas for the building. (List
Assembly Areas on the BEAP
Identify Emergency Floor
Coordinators (EFC) and appropriate
backup personnel for each floor in the
building. (Complete Form 3.)
Ensure all EFCs are registered in the
NotiFind Emergency Notification
System. (Register at )
Identify CPR/First aid certified
personnel in the building and record
certification expiration dates. (Fill in
CPR/First Aid certified staff on the
BEAP Template.)
Identify the location of faculty, staff
and students with disabilities within
the building who might need extra
assistance during an emergency.
(Complete Form 4.)
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Identify congregation areas (stairwell
landing, end of a hallway, etc.) for
students or staff with mobility issues.
This is the area where the Fire
Department or other first responders
would go to assist those with special
needs during a building evacuation.
Identify appropriate Emergency
Medical Services (EMS) entry points
to the building. Designate staff to meet
EMS personnel outside the building to
escort EMS to a potentially injured
person in the building.
Attach a copy of your building
evacuation plan.
Items to be accomplished by the BSC within six months:
Identify all labs and rooms with
hazardous chemicals and areas of
special concern within the building.
(Complete Form 5 with locations and
specific hazards concerns/materials.)
Post building evacuation routes in
conspicuous locations throughout the
Issue bomb threat checklists to
receptionist personnel and others who
routinely answer incoming phone calls
for the department. (See bomb threat
checklist in the BEAP Template.)
Post suspicious package and mail
indicator flyers in the mail room or
areas in the building where staff
frequently handle mail. (See
suspicious package/letter indicator
poster in the BEAP Template.)
Brief all building occupants on the
building's BEAP. (Note: Faculty
members should brief students about
evacuation routes and sheltering
Place any online versions of the BEAP
under a password protected login for
access by UND faculty, staff and
students only.
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Make sure that the BSC is
coordinating with other building
departments in regards to Pandemic
Influenza and business continuity
planning efforts. Additional
information on Pandemic Influenza
and business continuity planning can
be found at
Provide a completed paper copy and a
disk of the BEAP to Emergency
Management Office (Safety Building,
Stop 9031).
Schedule a yearly plan review for the
Building Emergency Action Plan.
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Building Name:
Note: See for BSSR information and registration.
Building Name:
Work Phone:
Work Email:
1. Name:
Building Name:
Work Phone:
Work Email:
2. Name:
Building Name:
Work Phone:
Work Email:
3. Name:
Building Name:
Work Phone:
Work Email:
4. Name:
Building Name:
Work Phone:
Work Email:
5. Name:
Building Name:
Work Phone:
Work Email:
Office #
Cell Phone:
Floor #
Text capable: Y ☐ N ☐
Home Email:
Office #
Cell Phone:
Floor #
Text capable: Y ☐ N ☐
Home Email:
Office #
Cell Phone:
Floor #
Text capable: Y ☐ N ☐
Home Email:
Office #
Cell Phone:
Floor #
Text capable: Y ☐ N ☐
Home Email:
Office #
Cell Phone:
Floor #
Text capable: Y ☐ N ☐
Home Email:
Office #
Cell Phone:
Floor #
Text capable: Y ☐ N ☐
Home Email:
Page 9 of 46
Building Name:
1. Name:
Email Address:
Phone Number:
2. Name:
Email Address:
Phone Number:
3. Name:
Email Address:
Phone Number:
4. Name:
Email Address:
Phone Number:
5. Name:
Email Address:
Phone Number:
6. Name:
Email Address:
Phone Number:
7. Name:
Email Address:
Phone Number:
8. Name:
Email Address:
Phone Number:
9. Name:
Email Address:
Phone Number:
10. Name:
Email Address:
Phone Number:
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Identify Emergency Floor Coordinators (EFC) and their appropriate backup personnel for each
floor in the building.
Building Name:
Floor #
EFC Name & Email
Backup Name & Email
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Identify areas where people with special needs might be located. (Those who would most
likely need assistance during an emergency may include individuals with hearing, sight or
mobility impairments.)
 Do not identify individuals, only their special need.
 The location should be as specific as possible. (Example: Wheel chair bound employee
in room 205, Twamley Hall)
 Individuals must “opt-in” to be identified in this section.
Building Name:
Room #
Room Location Specifics
Special needs
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List any hazards or special concerns for your building.
 These should be as specific as possible. (Example: A Biosafety Research Lab (BSL 3) is
located in room 205 on the south end of the building on the second floor.
 Locations of major concern for first responders should be listed on this form.
Location of Hazardous Areas or Areas of Special Concern:
Building Name:
Room #
Room Location Specifics
Hazardous Issues or Special Concerns
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List any special considerations or tasks that need to be completed before, during, or after an
emergency situation affecting your area. Emergency situations could be utility outages (scheduled
or not), evacuation, severe weather, structural damage, etc. that would require turning off or
securing dangerous or sensitive equipment & supplies, maintaining or restoring critical HVAC,
managing vivarium’s, notification of essential staff, or other information vital to the UND
Operations Center for effective monitoring and response functions.
Building Name:
Page 14 of 46
Alerting Visually Impaired Persons:
 Announce the type of emergency
 Offer your arm for guidance
 Tell person where you are going, obstacles you encounter
 When you reach safety, ask if further help is needed
Alerting People with Hearing Limitations:
 Turn lights on/off to gain person's attention
 Indicate directions with gestures
 Write a note with evacuation directions
Evacuating People Using Crutches, Canes or Walkers:
 Evacuate these individuals as injured persons
 Assist and accompany to evacuation site if possible
 Use a sturdy chair (or one with wheels) to move person
 Help carry individual to safety
Evacuating Wheelchair Users:
 Non-ambulatory persons’ needs and preferences vary
 Individuals at ground floor locations may exit without help
 Check for the availability of special evacuation chairs
 Others have minimal ability to move lifting may be dangerous
 Some non-ambulatory persons have respiratory complications
 Remove them from smoke and vapors immediately
 Wheelchair users with electrical respirators get priority assistance
 Immediately advise first responders of special evacuation cases
UND Emergency Procedures Flyer:
The UND Emergency Procedures Flyer (UND-EPF) has been designed to provide faculty, staff,
students and visitors in your building the opportunity to review basic emergency procedures for
common emergencies that may occur in your building. The UND-EPF should be posted in
common areas, classrooms, offices and workspaces within your building. The UND-EPF can be
downloaded as a full page document on the Emergency Management Web site located at
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Activate nearest fire alarm pull station and call 911 if possible
After calling 911, notify University Police Department at 777-3491
Evacuate the building using Evacuation Information (listed below)
Do not enter building until authorized by emergency personnel
Evacuate using nearest exit (or alternate exit if nearest one is blocked)
Do not use elevators!
Take personal belongings (keys, purses, wallets, cell phones, etc.), if time allows
Secure any hazardous materials or equipment before leaving (e.g. turn off equipment)
Go to Evacuation Assembly Point
A tornado warning is issued when a tornado has been detected in the area
Seek shelter immediately
Go to the lowest available floor in the building and stay away from windows, doors, and outside walls
If in a vehicle or outside, seek shelter in the nearest structure with a strong foundation
If there is not a structure nearby, lie in a ditch or low spot
Stay put until the danger has passed
Do not physically confront the person
Do not let anyone into a locked office/building
Do not block the person’s access to an exit
Call 911 and provide as much information as possible about the person and their direction of travel
After calling 911, notify University Police Department at 777-3491
Do not touch or disturb the object
Call University Police Department at 777-3491; do not use cell phone near object
Notify your instructor, a staff member, or a Resident Assistant
Be prepared to evacuate
If an emergency exists or if anyone is in danger, call 911
After calling 911, notify University Police Department at 777-3491
Move away from the site of hazard to a safe location
Follow instructions of emergency personnel
Alert others to stay clear of area
Notify emergency personnel if you have been exposed or have information about the release
Stay inside or go indoors as quickly as possible.
Close windows to provide seal against chemical fumes. Turn off fans, A/C and any ventilation
Monitor official university emergency notification systems
In case of an armed intruder, barricade doors, keep quiet, turn out lights, silence cell
phones, do not evacuate if fire alarm sounds (unless fire is evident)
The University of North Dakota Police Department is the primary contact for all Grand Forks campus
emergencies. Calls will be routed to the appropriate campus and local responders from the UND
Operations Center.
All Emergencies ................................................................................................................................911
UND news bulletin board ...............................................................................................(701) 777-6700
UND Police .....................................................................................................................(701) 777-3491
Safety Escort ...................................................................................................................(701) 777-3491
Dean of Students .............................................................................................................(701) 777-2664
Crisis Coordination Team ...............................................................................................(701) 777-3491
UND Counseling Center .................................................................................................(701) 777-2127
Facilities Management ....................................................................................................(701) 777-2591
Student Health Services ..................................................................................................(701) 777-4500
Office of Safety ..............................................................................................................(701) 777-3341
When will the bomb expode?
What kind of bomb is it?
What will cause it to explode?
Where is it right now?
What does it look like?
Did you place the bomb?
Who placed the bomb?
Why did they place the bomb?
What is your address?
Hair Color
Hair Style
Weapon Description
Direction of Travel
What the suspect said
Vehicle: make, model, color,
tag number
Bomb Threats
If you observe a suspicious object or potential bomb on campus, do not touch the object. Clear the
area and immediately call 9-1-1 first, then University Police at 777-3491.
For a bomb threat, immediately call 9-1-1 then notify University Police at 777-3491. Any person
receiving a phone call bomb threat should obtain the following information from the caller:
 When is the bomb going to explode?
 Where is the bomb located?
 What kind of bomb is it?
 What does the bomb look like?
 Why did you place the bomb?
Keep talking to the caller as long as possible and record the following:
 Time of the call.
 Age and sex of the caller.
 Speech pattern, accent, possible nationality, etc.
 Emotional state of the caller.
 Background noise.
Do not activate the building alarm. Do not touch suspicious objects. Do not open cabinets, drawers
or closets. Do not turn lights or office equipment on or off.
Due to the special nature of a bomb threat, evacuation procedures, rally points, and gathering sites
for evacuees are restricted and have not been provided.
When University Police arrive, follow their instructions exactly. Law enforcement personnel will
conduct a detailed bomb search.
Important: In the case of a bomb threat, only the President of the University or designee has the
authority to evacuate a facility or part of a facility, or to enter or remain in an evacuated facility.
Deans, department heads, faculty, or staff may not order evacuation or remain in or enter an
evacuated facility.
For more information, view the Homeland Security Bomb Threat Checklist
Follow instructions of the Building Safety and Security Representative and the first
responder in regards to evacuation assembly area.
Outdoor Evacuation Assembly Area (summer):
Indoor Evacuation Assembly Area (winter):
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Violent Incident
Threats may be statements of intention or expressions of strong emotion. They can be indirect or
direct, verbal or nonverbal. Shaking a fist or pounding the desk, throwing things, and showing a
weapon are all examples of nonverbal threats. Verbal threats may be indirect expressions of
frustration or anger directed toward a person or office, or they may be direct statements of the
intention to harm. These situations are complex, and it is not expected that individuals will be able
to assess whether the threat is serious and might actually lead to harm. However, it is expected that
university employees consider any threat or display of hate as potentially serious.
Most people who commit violent acts exhibit warning signs. It is important to take seriously any
behaviors or words that imply threat and consult appropriate people to assess the risk and plan
Everyone is asked to assist in making the campus a safe place by being alert to suspicious situations
and promptly reporting them. If you observe a suspicious person on campus, immediately notify
University Police at 777-3491 and report the incident. If you observe criminal behavior on campus
dial 9-1-1 and report it. Then call Office of Safety with information: 777-3341.
If you are threatened with a gun, knife, or other weapon;
 Stay calm. Quietly signal for help using an alarm or code system.
 Maintain eye contact.
 Stall for time.
 Keep talking - but follow instructions from the person who has the weapon.
 Don't risk harm to yourself or others.
 Never try to grab the weapon.
 Watch for a possible chance to escape to a safe area.
There are a number of emergency situations during which building or facility evacuation is not the
best solution and may not be advisable. In such cases, either a lockdown or a shelter-in-place may
be preferable.
You may be advised to "shelter-in-place" rather than evacuate your building during emergency
situations such as large hazardous material releases or severe weather emergencies.
Advice to shelter-in-place will be conveyed through official university notification
Stay inside the building or go indoors as quickly as possible if you are working outside.
Close windows to provide a tighter seal against chemicals, vapors, smoke and/or fumes.
Locate supplies you may need such as food, water, radio, or flashlights if you have them.
In case of a tornado, go to a basement or lowest level central room or corridor where there
are no windows and few doors.
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In the event of a hazardous material release, turn off fans, air conditioning or ventilation
systems, if you have control of these systems. Most UND building ventilation systems are
centrally controlled and will be shut down by Facilities Management during such events.
Stay tuned and monitor official university emergency notification systems information for
further instructions.
Active Shooter
If you witness any armed individual or shooter on campus at any time, immediately call 9-1-1 and
University Police at 777-3491 (if you cannot get through by phone and have Email capability, you
can Email University Police), providing each dispatcher with the following information:
Your Name
Nature of the incident
Location of the incident
Description of person(s) involved
Number of persons who may be involved
If shots have been fired
Injuries to anyone, if known
Assist the officers when they arrive by supplying them with all additional information and ask
others to cooperate.
Should gunfire, weapons, or explosives be involved, avoid the incident. Take cover. Leave your
cover, or seek first aid for the injured only when completely safe. Call 9-1-1 and University Police
at 777-3491.
If the shooter is inside the building:
 If it is possible to flee the area safely and avoid danger, do so. Notify anyone you may
encounter to exit the building immediately. Evacuate to a safe area away from the danger
and take protective cover. Stay there until assistance arrives.
 Dial 9-1-1, then call University Police at 777-3491.
 If it is impossible for you to leave, secure yourself in your space.
 Barricade doors and block windows.
 Turn off all the lights, close blinds and close and lock all windows and doors.
 Seek protective cover for yourself and any others (concrete walls, thick desks, filing
cabinets may protect you from bullets).
 Keep occupants calm, quiet and out of sight.
 Silence cell phones.
 Turn off radios and computer monitors.
 Do not answer the door.
 Place signs in exterior windows to identify the location of injured persons.
 Remain where you are until an "all clear" instruction is given by an authorized known
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If faculty, staff or students do not recognize the voice that is giving instructions, they should
not change their status (stay put). Unknown or unfamiliar voices may be false and designed
to give false assurances.
In the event you are taken hostage or held against your will:
 Avoid heroism and drastic action. In all probability, your captors do not want to harm you.
 The initial 45 minutes are the most dangerous. Don't speak to your captors unless spoken
to. Avoid appearing hostile, but maintain eye contact with the captor without staring.
 Do not expect the captor to behave rationally. Don’t do anything to aggravate your captor.
Comply with instructions as best you can. Avoid speculation as to the outcome of the
situation. Avoid arguments.
 Try to rest. Try to maintain a calm, composed attitude. This will help to calm other captives
and insure their safety.
 Be alert. You may need to react quickly to changes in the situation or the efforts of the
authorities to release you.
 You will need to give descriptions of your captors. Learn all you can about them and notice
as many details about their character, clothing, voice, build, etc.
 If medications, first aid, or rest room privileges are needed by anyone, request them.
Civil Disturbance or Demonstration
Most campus demonstrations such as marches, meetings, speeches, picketing and rallies will be
peaceful and non-obstructive. A student demonstration should not be disrupted unless one or more
of the following conditions exists as a result of the demonstration:
Interference with the normal operations of the University,
Prevention of access to offices, buildings or other University facilities, and/or
Threat of physical harm to persons or damage to University facilities.
If any of these conditions exist, University Police should be notified and will be responsible for
updating the Operations Center (OC) on any developments. Depending on the nature of the
demonstration, the appropriate procedures listed below should be followed.
Peaceful, Non-obstructive Demonstration
Generally, demonstrations of this kind should not be interrupted. Demonstrations should not be
obstructed or provoked, and efforts should be made to conduct University business as normally as
If demonstrators are asked to leave, but refuse to leave by regular facility closing time:
Arrangements will be made by the OC to monitor the situation during non-business hours.
Determination will be made whether or not to treat the violation of regular closing hours
as a disruptive demonstration.
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Non-violent, Disruptive Demonstrations
In the event that a demonstration blocks access to University facilities or interferes with the
operation of the University:
Demonstrators will be asked to terminate the disruptive activity by University Police or a
The OC will consider having a photographer or video camera available for
verification/documentation purposes.
Key University personnel and student leaders will be asked by the Vice President of
Student Affairs or the Director of Public Safety/Chief of Police to go to the area and
persuade the demonstrators to desist.
The Vice President of Student Affairs or a designee will go to the area and ask the
demonstrators to leave or to discontinue the disruptive activities.
If the demonstrators persist in the disruptive activity, they will be apprised that failure to
discontinue the specified action within a determined length of time may result in
disciplinary action including suspension or expulsion or possible intervention by
University Police/civil authorities.
Efforts should be made to secure positive identification of demonstrators in violation to
facilitate later testimony, including photographs or video tape recordings if deemed
After consultation with the President and the Executive Council by the OC, the need for an
injunction and intervention of University Police/civil authorities will be determined.
If determination is made to seek the intervention of University Police/civil authorities, the
demonstrators should be so informed. Upon arrival of the police, the remaining
demonstrators will be warned of the intention to arrest.
Violent, Disruptive Demonstrations
In the event that a violent demonstration in which injury to persons or property occurs or
appears imminent, the President and the Executive Council will be notified by the OC.
University Police will take action to prevent further escalation and to save lives and
University property.
OC will consider courses of action to be presented to include a recommendation to ask for
local law enforcement assistance.
University Relations will be notified and asked for assistance to document (videotape or
photograph) the event.
Personnel should focus on remaining safe and providing information to the UPD. Mismanagement
of such circumstances may result in violence and/or damage to property.
Train Derailment
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In the event a mishap occurs such as a railcar explosion, vehicle/train collision, or a train
derailment close to the campus, take the following action:
In the event of a railcar explosion, take cover immediately underneath or behind objects
that will give protection against falling glass and debris.
After the effects of the accident have subsided, notify police, fire, and ambulance by dialing
9-1-1. Notify Office of Safety at 777-3341. Give your name and describe the location and
details of the accident.
Treat the accident as a potential hazardous materials site. Do not approach the area unless
it is safe to proceed. Potential hazardous materials are diesel fuel from the train engine as
well as other items transported on the train.
A train derailment could impact many areas of the campus and could be potentially deadly.
The principle hazards would be: explosion, fire, asphyxiation or poisoning, flying metal,
corrosion or chemical reaction, and chemical or cold burns.
If outside, walk into the wind to keep hazardous materials and any plume behind you.
Be prepared to shelter in place if the building you are in cannot be evacuated without
putting occupants in danger.
If the building evacuation alarm is sounded or when told to leave by University officials
walk quickly to the nearest marked exit and ask others to do the same.
Remember that elevators are reserved for persons with disabilities. Never use an elevator
in a fire or explosion because electric power is likely to fail leaving you trapped.
Once outside, proceed to the designated gathering point. This should be a clear area that is
at least 500 feet away from the affected building. Stay there.
Keep streets, fire lanes, hydrant areas and walkways clear for emergency vehicles and
Immediately notify emergency personnel of any injured people or if individuals remain in
the affected building or at the accident site.
If requested, assist emergency crews as necessary.
A campus incident command post may be set up near the disaster site. Keep clear, unless
you have official business.
In the event of an explosion or similar emergency, take the following action:
Immediately take cover under tables, desks, etc., which will provide protection from falling
glass or debris.
Call 9-1-1.
Give the 9-1-1 dispatcher the following information:
o Location
o Area where explosion occurred
o Cause of explosion, if known
o Injuries
o Before you hang up, make sure the dispatcher has all of the information needed.
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Evacuate the area as soon as it is safe to do so, following established building evacuation
Follow instructions of the Building Safety and Security Representative and the first
responder in regards to evacuation assembly area.
Outdoor Evacuation Assembly Area (summer):
Indoor Evacuation Assembly Area (winter):
Each year, more than 4,000 Americans die and more than 20,000 are injured in fires, many of
which could have been prevented. Direct property loss due to fire is estimated at $10 billion
To protect yourself, it is important to understand the basic characteristics of fire. Fire spreads
quickly; there is no time to gather valuables or make a phone call. In just two minutes, a fire can
become life-threatening. In five minutes, a residence can be engulfed in flames.
Heat and smoke from fire can be more dangerous than the flames. Inhaling the super-hot air can
sear your lungs. Fire produces poisonous gases that make you disoriented and drowsy. Instead of
being awakened by a fire, you may fall into a deeper sleep. Asphyxiation is the leading cause of
fire deaths, exceeding burns, by a three-to-one ratio.
Total and immediate evacuation is the safest.
To escape a fire, you should:
 Check closed doors for heat before you open them. If you are escaping through a closed
door, use the back of your hand to feel the top of the door, the doorknob, and the crack
between the door and door frame before you open it. Never use the palm of your hand or
fingers to test for heat - burning those areas could impair your ability to escape a fire (i.e.,
ladders and crawling).
 Hot Door - Do not open. Escape through a window. If you cannot escape, hang a white or
light-colored sheet outside the window, alerting fire fighters to your presence.
 Cool Door - Open slowly and ensure fire and/or smoke is not blocking your escape route.
If your escape route is blocked, shut the door immediately and use an alternate escape
route, such as a window. If clear, leave immediately through the door and close it behind
you. Be prepared to crawl. Smoke and heat rise. The air is clearer and cooler near the floor.
 Crawl low under any smoke to your exit - heavy smoke and poisonous gases collect first
along the ceiling.
 Close doors behind you as you escape to delay the spread of the fire.
 Stay out once you are safely out. Do not reenter. Call 9-1-1.
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Only use a fire extinguisher if the fire is very small and you have been trained to do so safely. If
you cannot put out the fire, leave immediately and make sure the building alarm is activated and
emergency personnel notified.
For more information about fire extinguishers, visit the Office of Safety website.
Post Fire Emergency Activities
Building Re-Entry
 Do not re-enter the building until you have been informed it is safe to do so by a fire or
University Police Officer
 Do not enter the area where the fire has occurred, and do not disturb anything in the area
of the fire. There will be an on-going investigation into the cause of the fire.
 Inform the UPD of any information that you may have concerning the cause of the fire
Insurance Claims
 If your work area has been affected by the fire through smoke, water, or fire damage, it
must be reported to UND Insurance & Risk Management so an insurance claim can be filed
 Claims must be reported within 48 hours of the event, catastrophic events must be reported
immediately by telephone. The Operations Center will assist with notifications
 Do not throw away any damaged property that is subject to an insurance claim. It must be
photographed and inventoried. UND Insurance & Risk Management and the insurance
agency will arrange for disposal or restoration of damaged property or equipment
 Do not attempt to clean or repair any damaged items or property. The insurance company
will make arrangements for cleaning and repairs
For additional information about fire safety, fire extinguishers or fire extinguishers training, please
contact Office of Safety at (701) 777-3341.
Follow instructions of the Building Safety and Security Representative and the first
responder in regards to evacuation assembly area.
Outdoor Evacuation Assembly Area (summer):
Indoor Evacuation Assembly Area (winter):
Hazardous Material Incident
In the case of hazardous spills or leaks:
 Remove yourself from the area, and keep others away. Do not walk into or touch any of
the spilled substance. Try not to inhale gases, fumes and smoke. If possible, cover mouth
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with a cloth while leaving the area. Stay away from the accident victims until the hazardous
material has been identified. Try to stay upstream, uphill and upwind of the accident.
Call 9-1-1 immediately on or off campus. Provide dispatcher with information about the
spill (location, injuries, type of chemicals, amount).
Leave immediate area but remain nearby to direct emergency personnel to the affected
Advise others to stay out of the immediate area.
Assist with obtaining information about the material: Material Safety Data Sheet (MSDS),
constituents, common use.
Assisting hazardous materials accident victims:
 Don't try to care for the victims of a hazardous materials accident until the substance has
been identified and authorities indicate it is safe to go near victims. After that point you
can move victims to fresh air and call for emergency medical care.
 Remove contaminated clothing and shoes and place them in a plastic bag.
 Cleanse victims who have come into contact with chemicals by immediately pouring water
over the skin or eyes for at least 15 minutes, unless authorities instruct you not to use water
on the particular chemical involved.
Hazardous Material Incident Off Campus
A major hazardous materials release in close proximity to the University could require sheltering
or evacuation of all or part of the campus. A sudden release of hazardous materials may allow little
time for an organized response. The appropriate reaction may be advising people to go indoors;
close doors and windows; turn off heating, air conditioning and exhaust systems; and seal any
openings as feasible. If circumstances permit, the campus population may be directed to designated
shelters. Assistance will be provided for disabled individuals and children.
If time permits, evacuation may be the most appropriate protective action to take. Evacuation
would most likely occur on notification from county or city officials responsible for managing the
incident. The implementation of this protective action at the University of North Dakota will be
closely coordinated with the county/city Operations Center (OC) to ensure the timely integration
of the traffic flow from the university campus into the routing designated by the county/city.
The Incident Commander will instruct the community to leave campus through specific routes.
One or more egress routes may be considered unsafe because of proximity to the incident. Traffic
will be controlled and monitored within the campus and at the access/egress control points. An
estimate will be made of the number of people/cars leaving the campus. This estimate will be
reported to the county/city OC.
Priority use of available campus transportation resources will be allocated first to the disabled and
children and then, to the extent available, to others in need. If additional transportation resources
are needed, they will be requested through the county/city OC. The Incident Commander will
confirm campus evacuation with the county/city during the evacuation for the purpose of judging
the progress and at the end to ensure completion. Perimeter and security control of the University
will be established. The area will be checked to ensure that everyone is evacuated.
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Chemical Releases
The appropriate actions to take for an unwanted chemical release vary greatly depending on the
size, nature, relative confinement and location of the spill. For instance, a large spill of an
extremely hazardous substance will almost certainly necessitate the immediate evacuation of the
affected area, while smaller spills of less hazardous substances may not require any evacuation.
The following section on chemical spills therefore describes appropriate actions to take before and
after a release occurs, but does not attempt to address specific releases. Please note that not all
actions described for chemical spills are needed in all instances. Whenever in doubt, it is best to
err on the side of caution and safety. For instance, if a person is uncertain whether or not they have
encountered chemical contaminants, have them perform decontamination procedures as a general
The user of these procedures is encouraged to engage in preplanning activities for chemical events.
Preplanning should include basic risk analysis during which the planners determine which spills
are most likely to occur, and which ones are the most potentially injurious. The preplanning
process should also involve the determination of what actions to follow for the most potentially
hazardous releases as determined during the risk analysis process.
In order to mitigate the circumstances associated with unwanted chemical releases, it is of utmost
importance to follow current prudent practices. Accepted prudent practices include but may not be
limited to the following:
Be familiar with the hazards associated with all chemicals that may be employed in a
given location. Sources of information on chemical hazards include Material Safety Data
Sheets (MSDS); the manufacturer of the chemical; chemical labels; and the National Fire
Protection Association (NFPA) ratings for health, flammability, reactivity and corrosively.
MSDS for all hazardous chemicals should be kept readily available outside of the location
in which the chemicals are stored and/or used. By storing them outside of a potentially
hazardous location, they should be available for use in an uncontaminated environment
after a release occurs.
Use extreme caution when employing particularly hazardous substances. Many
chemicals are considered to be particularly hazardous substances. These chemicals include
but are not limited to:
o Peroxide forming reagents (anhydrous ether, dioxane, et al.)
o Organomercury compounds (dimethyl mercury etc.)
o Picric acid
o Perchloric acid
o Hydrofluoric acid
o Osmium tetroxide
o Active metals such as sodium and potassium
o Benzoyl peroxide
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Carbon disulfide
Pyrophoric substances (white phosphorus, n-butyl lithium, metal hydrides,
phosphine, lithium aluminum hydride, diborane, some additional boranes, and
some metal powders)
o Nitric acid
o Carcinogenic chemicals
Wear all appropriate personal protective equipment (PPE). When working with
hazardous chemicals, safety glasses or goggles must be worn at all times. Additional PPE
that may be needed includes laboratory coats, face shields, no open toed shoes, gloves and
respiratory protection.
Be familiar with the location and use of all emergency equipment and procedures. All
locations wherein hazardous chemicals are employed should be equipped with a fire
extinguisher, a safety shower, an eye wash, a first aid kit and a chemical spill kit. All
emergency equipment should be checked regularly, and the location clearly posted. Fume
hoods are checked yearly and must not be used unless certified as fully functional.
Be familiar with the location and use of all emergency equipment and procedures. All
locations wherein hazardous chemicals are employed should be equipped with a fire
extinguisher, a safety shower, an eye wash, a first aid kit and a chemical spill kit. All
emergency equipment should be checked regularly, and the location clearly posted.
Know who to call in the event of a release. In the event of a chemical emergency, the
first party notified should be University Police Department at (701) 777-3491 or Office of
Safety at (701) 777-3341. They will then inform all appropriate parties including the fire
department, local hospital, ambulances, and public works if need for response.
Post Release Activities
The primary mandate following the unwanted release of hazardous chemicals is to protect the
wellbeing of anyone who may be affected by the spill. The appropriate actions to take vary
somewhat depending on the size, nature and location of the release, and may include some or all
of the following.
Rescue of injured persons: After a release occurs, and before evacuation is performed, a quick
sweep of the affected area should be done to look for individuals who may need assistance in
exiting the scene. The rescue of exposed personnel should only be attempted if it can be done
without posing a significant health risk to the rescuer. Keep in mind that the person in need of
rescue may also be contaminated with the chemical hazard involved in the release.
Evacuation: The spill of any chemical substance that generates flammable or otherwise toxic or
hazardous vapors should be accompanied by an evacuation. For most small spills, the evacuation
area will be limited to the location wherein the release occurred. Larger releases or those involving
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chemicals that produce extremely hazardous or flammable vapors will require the evacuation of
larger areas up to and including an entire building or section of campus. Generally the fastest way
to evacuate a building is to pull the fire alarm on your way out of the building. When it is necessary
to evacuate a section of campus, this function will be performed by the University Police.
Whenever it is possible to do so safely, and if it is necessary, the decontamination of exposed
personnel should be performed before they evacuate the location of the release. In all cases when
decontamination is necessary, exposed personnel must be decontaminated before being
transported away from the scene of the accident.
Non-ambulatory and otherwise disabled persons may require assistance during the evacuation
process. Planning for the evacuation of a building including disabled persons should be worked
out well in advance of an emergency situation. Keep in mind that in some emergency events, power
will be off to the building rendering elevators useless. In this instance, non-ambulatory persons
may have to be carried from the building to a safe location. Always consult with a disabled person
concerning the best way to assist them.
In all cases, the evacuated area should remain evacuated until an all clear indication is given by
the appropriate authorities.
Decontamination: Any person that is exposed to a hazardous chemical should immediately
remove the substance by an appropriate means. Approximately 80 percent of hazardous liquids
can be removed by discarding affected clothing items. The remaining chemical should then be
washed off with large quantities of water for at least 15 minutes. When the release is accompanied
by hazardous vapors, the chemical decontamination process may have to be performed in an area
that is adjacent to the site in which the spill occurred.
Notification: When the release involves the generation of flammable or extremely toxic
vapors, immediate notification of emergency response personnel is required. The best way to
initiate the notification process is by immediately reporting the situation to University Police
Department at (701) 777-3491. Early notification is vital to insuring that emergency response
personnel are on scene in a timely manner. Additional personnel who may need to be notified of
the release include the Laboratory Supervisor, building occupants, and medical personnel. Upon
notification that a release has occurred, University Police Department will notify the appropriate
emergency response personnel including, fire, and ambulance service.
Containment: The containment of spilled chemical substances is essential in reducing the amount
of damage that is associated with a release. Containment should only be attempted when it may be
performed without posing a health risk to personnel involved with the containment process.
Strategies for containing hazardous materials include:
Patching or plugging leaking containers.
Placing leaking containers into an over pack container.
Using absorbent materials to soak up liquids. Kitty litter is a good all-purpose absorbent.
Additional materials that may be used depending on the nature of the release include paper
towels, vermiculite, towels, sand, saw dust, and specifically designed neutralizing agents.
Absorbent materials must be compatible with the material that has been spilled.
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Eliminating traffic through the area where the spill is located.
Containment is particularly important when the spill involves the following substance.
 Elemental Mercury - When disturbed, elemental mercury tends to break up into
increasingly smaller drops, greatly complicating the cleanup process. Locations that use
elemental mercury or mercury containing equipment should keep a mercury spill cleanup
kit on hand. Should a release occur, the spill area should be clearly marked and, if possible,
blocked off to all traffic.
Remove of Sources of Ignition: If the released material produces flammable vapors, all ignition
sources should be eliminated before exiting the area. Ignition sources include open flames,
switches (do not turn on or off as this action can produce sparks) and motors. When it can be done
safely, all ignition sources should be removed before exiting the area of a release that may produce
flammable vapors.
Post Signage: When a spill occurs in a given location, the area affected should be clearly posted
with signs warning all personnel to stay away. The warning signs should also include the date and
time of the release, and the phone number of a person who is knowledgeable of the situation and
can answer questions.
Remain in the area in a safe location: Persons who are knowledgeable of the nature of the
release, the layout of the area where the release occurred, should remain on scene in a safe location
until emergency personnel arrive. Usually the safest location will be outdoors and upwind of the
area where the spill occurred. Once emergency personnel arrive, be prepared to provide them with
the following information:
Type and location of the spilled material,
Level of containment of the chemical(s),
Time of the accident,
The type of container involved, and
The nature and extent of any injured personnel.
The location and nature of additional hazardous substance that may react with the released
Medical Emergencies
Persons administering first aid must be aware of the possible life threatening effects of pathogens
as a result of exposure to bodily fluids. Life saving techniques should be administered according
to current Red Cross guidelines to avoid exposure to pathogens.
Do not attempt procedures or techniques beyond your abilities or training.
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In the most common case of a minor injury or illness, provide first aid care only to the extent of
your training (Red Cross First Aid, CPR, etc.).
With more serious injuries or illnesses, call 9-1-1 for assistance. For minor injuries or illness call
University Police at 777-3491.
When the dispatcher answers, be ready to give your name, describe the nature and severity of the
injury or illness, and the location of the victim.
In the case of serious injury, trained personnel should quickly perform the following steps:
1. Do not move the victim unless imminent danger exists (fire, structural damage, chemical
spill, toxic fumes, explosion, etc.).
2. Keep the victim still and comfortable.
3. Ask the victim, "Are you okay? What is wrong?"
4. Check breathing and give artificial respiration if necessary. (See Red Cross guidelines for
exposure to pathogens.)
5. Control bleeding by applying direct pressure on the wound. (See Red Cross guidelines for
exposure to pathogens.)
6. Look for emergency medical ID on the victim.
7. Question witnesses and be ready to give all information to the paramedics when they arrive.
8. Stay with the victim until help arrives.
9. Every office and department on campus should have persons trained in first aid and CPR.
Training is available through the local American Red Cross.
CPR/First Aid Certified personnel in the Building:
Room #
Expiration Date
Severe Weather
Severe Thunderstorm
Severe thunderstorms can produce a tornado, winds of at least 58 mph, and/or hail at least ¾" in
Before a thunderstorm do the following:
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Help people with special needs to a safe place.
Stay indoors, do not exit the building or use elevators.
Remain calm and alert.
Listen for information and instructions from emergency personnel.
During a thunderstorm do the following:
 Stay indoors. Do not exit buildings or use elevators. You could be trapped in an elevator if
power is lost. Locate an interior room.
 Go directly to an enclosed, windowless area in the center of the building. Corners or
building support columns are best. Avoid the middle of interior walls.
 Stay away from all windows and large glass objects.
 Crouch down and cover your head. Interior stairwells are usually good places to take
shelter, and if not crowded, allow you to get to a lower level quickly.
 Avoid being underneath heavier objects such as lights, wall hangings and other items,
which may fall.
 Remain inside until storm has passed or you are cleared to leave.
 Do not use matches or lighters in case of leaking natural gas pipes or nearby fuel tanks.
 Help direct people with special needs to a safe place, if necessary.
 Move away from trees, buildings, walls and power lines.
 Seek the lowest possible ground (i.e., ditch or small trench). Lie flat in a ditch or low-lying
if it’s the only area available. Never enter an open trench where a cave in or flooding may
be possible.
 Stay away from power lines and puddles with wires in them. They may be live.
 Do not use matches or lighters, in case of leaking gas pipes or fuel tanks.
 Remain in position until noise and high winds have stopped.
 Do not enter any building that is deemed or looks unsafe.
 Seek protective shelter immediately.
 If outdoors, do not stand underneath tall isolated objects. Avoid projecting above the
surrounding landscape. Seek shelter in a low area under a thick growth of small trees.
Avoid open areas, and seek low areas such as a ravine or valley.
 Get off or away from open water as well as metal equipment or small metal vehicles
(motorcycles, bicycles, golf carts, etc.). Stay away from wire fences, clotheslines, metal
pipes and rails. If you are in a group in the open, spread out, keeping people several yards
 Remember, lightning may strike many miles from the parent cloud. If you feel your hair
stand on end, lightning may be about to strike you. Drop to your knees and bend forward
putting your hands on your knees. Do not lie flat on the ground.
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Seek protective shelter immediately.
Remain indoors or under protective shelter until hail has stopped, usually 5-10 minutes.
A tornado watch is issued by the National Weather Service when tornadoes are possible
in the area.
A tornado warning is issued when a tornado has been sighted or indicated by weather
radar in the area.
 Move to lower floors in multistory buildings and away from windows or other objects that
could fall. The areas which would be utilized as fallout shelters would provide the best
protection. Stay near inside walls when possible.
 Keep calm. Even though a warning has been issued the chance of a tornado striking your
building or location is very slight.
 Move into a building and avoid downed electric power lines, utility poles and trees.
While Driving
 Pull off the road and stop away from trees. If possible, walk into a safe building. Avoid
overpasses, power lines and other hazards.
 Listen to your radio for emergency instructions.
Severe weather internet resource list:
 National Weather Service:
 North Dakota Department of Emergency Services:
 Federal Emergency Management Agency:
 National Readiness Website:
 American Red Cross:
 UND Emergency Management:
List safe severe weather sheltering areas in your building here:
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If a major earthquake were to occur, UND needs to be prepared to provide its own resources for
an uncertain period of time. It is always a good idea to maintain certain supplies in your office.
The biggest dangers during an earthquake are falling debris (building materials and heavy falling
objects such as file cabinets and book cases), breaking glass, and fires (from gas lines, electrical
short circuits or other causes).
 Stay inside until the shaking stops.
 Take cover underneath a sturdy desk or table protecting your head and neck.
 Stay away from windows or objects which could fall on you. Expect fire alarm and
sprinkler systems to activate.
 Do not use elevators.
 Move to an open area away from trees, buildings, walls, and utility poles/lines. Do not
enter a building.
 Drop to your knees and get into a fetal position, close your eyes and cross your arms over
the back of your neck for protection. Stay in this position until the shaking stops.
 If in a moving vehicle pull to the side of the road as quickly as possible but keep away from
overhead hazards such as buildings, trees, overpasses, and utility wires. Stay in the vehicle.
Once the shaking has stopped, proceed with caution. Avoid bridges or ramps that might
have been damaged by the quake.
After Shaking Stops
 Evacuate the building taking your keys, wallet, purse, and emergency supplies. Refer to
evacuation procedures.
 Watch for persons who are injured, trapped or need assistance. Provide assistance in
evacuating if possible. Do not move seriously injured persons.
 Notify:
o 9-1-1 for emergencies.
o UPD at (701) 777-3491 to report the situation.
 Go to your designated Evacuation Assembly Point. Report any injured or trapped persons.
 Tune portable radios to local stations for updates, and follow instructions given.
 Do not re-enter any building until declared safe by emergency authorities.
 Be prepared for aftershocks.
Computer Intrusion
 Shut down the affected systems.
 Sound the alarm.
 Activate unit Continuity of Operations Plan (COOP).
 Notify a supervisor and the Office of Information Security.
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Check to see if access control and security products that are currently in use need to be
upgraded or if additional items need to be purchased.
If documents or computer files were stolen, check unit access lists to see who had access
to the information.
Compile a list of what documents, files, etc., were taken.
Procure backup copies of documents and disks from their off-site storage location.
The Office of Information Security can determine whether someone performed the illegal
entry from within the University or an outside source.
Determine whether it is necessary to change computer passwords and add more security
measures to the system.
Make sure all personnel who noticed suspicious activity or have relevant facts pertaining
to the break-in are willing to participate in police interviews in order to reconstruct the
Mitigation Measures
 Keep a written log of who has authorized access to secured areas of your systems.
 Ensure that all computer resources are password protected and safeguarded with security
measures such as firewalls, security routers, etc.
 Limit access to University-sensitive documents and files to a minimal amount of
employees and keep a running list of who has access to what.
 Perform background checks on all employees that will have access to sensitive
documents/computer files and secured areas of the facility.
 Instruct employees as to the proper usage of computers, stressing the need to keep
passwords secure and to log off their terminals at the end of the day.
 Secure all computer disks and copies of documents daily in a protected area on-site, with
backup copies of pertinent information also stored off-site.
 Immediately report any missing or altered documents/computer files or suspicious activity
to the proper supervisor.
Computer Failure
 If your computer is making an unusual noise, turn it off. There is a good chance it has
suffered or will suffer a disk crash. The faster it is deactivated, the better the chance for
data recovery.
 Avoid exposing the disk drive to environmental hazards by refraining from shaking or
removing hard drive and tape covers.
 Don’t automatically turn to recovery software. If you suspect that you may have lost access
to data due to electrical or mechanical failure, software can't help. Using file recovery
utilities on a faulty hard drive can destroy what was recoverable data. When a drive failure
is suspected, turn off the machine.
 Be sure to call in a computer systems recovery specialist with the proper training and
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Lost data can become unrecoverable data when un- or under-qualified personnel misuse
file recovery utilities, open disk drives and lack the basic skills necessary to properly
maintain and repair computer equipment and data.
Mitigation Measures
 Conduct a system-wide vulnerability assessment.
 Conduct background checks of all employees and periodic checks of anyone with access
to sensitive information.
 Develop a communal sense of computer security responsibility. Inform employees how
their actions could adversely affect systems.
 Bolster security measures in order to limit physical access to computers by outsiders, and
to secure disks, back-ups and related materials.
 Protect access to computers connected to phone lines. Be wary of Internet communications
security and associated vulnerabilities.
 Never leave an active terminal; always log off. Remove sensitive data from the personal
computer when not in use and disconnect from networks.
 Report suspected intrusions and altered data, and do not use unsolicited or borrowed
 Evaluate need for uninterruptible power supplies, power conditioners and surge
 Consider fastening devices that will secure computer equipment and help prevent toppling
and breakage.
 Institute good housekeeping policies, and invest in computer equipment covers that are
water-resistant and flame-retardant.
 Be aware of the life expectancy of your media as well as proper storage conditions.
 Determine what constitutes critical data, an optimum back-up method, whom is responsible
for back-up and how and where back up data will be transported and stored.
 Back up all data on a regular basis with "compare" or "verify" options.
 Destroy hard drives before retiring old computers, and erase diskettes before disposal.
 Keep a current roster of names, phone numbers and addresses of employees involved in reestablishing computer operations. Pre-qualify vendors if in-house expertise is lacking.
 Cross-train recovery staff and assign each team member a full-access password so that
recovery plan execution is not dependent upon one person.
Computer Hacking
 Try to assess whether an employee or an external source is responsible for the record loss.
 Confer with the Office of Information Security immediately after an accidental computer
deletion to determine if data can be retrieved.
 Contact a data recovery specialist.
 Obtain backup copies if working offsite and/or if computer data was lost.
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Mitigation Measures
 Create a tough set of passwords.
 Create backup copies of all appropriate electronic documents.
 Research, evaluate and select an off-site storage facility. Ask about storage methods,
facility locations, security, access, climate control issues and classification and labeling
 Keep track of employees that have authorized access to classified documents.
Computer Viruses
 After an attack, make sure that all passwords are changed.
 Take account of your unit records and make sure all of your information is accounted for
and intact.
 If you have a system supervisor or network coordinator, get in touch with him or her
immediately. If you are the system supervisor, call the Office of Information Security.
 Make sure that people are aware of the virus. Alert fellow colleagues and people to whom
you may have passed the virus.
Mitigation Measures
 Make sure that you have a license for all software applications installed on all of your
 Acquire software only from reliable sources.
 Make sure that you have a good antivirus program set up on your computer.
 Consult technology-related news sources regularly to stay informed about the latest viruses
and their characteristics.
Release of Pathogenic Microorganisms Incident Response
Call 9-1-1 or University Police at (701) 777-3491 to report a release.
Generic spill procedures for pathogenic microorganisms inside and outside of a biosafety cabinet
are described in this plan. Laboratories should post this information at their biosafety cabinet and
review with lab personnel annually. Questions can be directed to the Office of Safety related to
such protocols. Laboratories may need to modify these procedures to fit their laboratory based on
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risk assessment. Large scale production of pathogenic microorganisms is not performed on the
UND campus. Therefore, any release of pathogenic organisms should be limited to the following:
Level 1: Disrupts a laboratory or small area within a laboratory building. Primary responsibility
for containing and cleaning up the spill remains with the laboratory supervisor. In most cases the
affected individuals communicate directly with the Office of Safety for assistance. Complete return
to normal routine occurs quickly.
Level 2: Disrupts an area or floor. The Office of Safety will be the primary point of contact. This
situation should not require the activation of a Response Team, although University Police
Department may be asked to assist in securing a perimeter while cleanup is performed. Return to
normal operations could take days.
When an accident occurs that involves the release of pathogenic microorganisms whether inside
or outside a biosafety cabinet or other primary containment device, the lab supervisor will be
notified immediately. Trained laboratory staff working with these microorganisms will be
responsible for mitigation. Materials necessary for containing a release should be readily available
at the lab. When transporting a pathogenic microorganism, spill supplies should be packaged and
carried during the transport. At a minimum, this should include absorbent materials, appropriate
disinfectant, gloves and autoclave bags. The Office of Safety is available for assistance, and should
be contacted as soon as possible in such an incident. All high containment transports must be
communicated with the Office of Safety prior to that movement.
If there is a release outside of a primary containment device, such as a biosafety cabinet, the names
of all potentially exposed individuals should be recorded and provided to the lab supervisor. This
includes locations outside of the lab or building if occurring during a transport process. In general,
leaving the area for 20 minutes to let materials settle is advisable. Signage restricting access should
be posted on the entry to the area where the release has occurred.
Level 3: If the release involves a Biosafety Level 3 (BSL3) organism outside of the biosafety
cabinet or other primary containment device, that area should be evacuated and the Campus Safety
Office contacted immediately. Lab and agent specific protocols will be in place for incident
response in all high containment labs. The names of all potentially exposed individuals should be
recorded and provided to the lab supervisor. The contaminated area should be restricted to trained
individuals with authorized access to the area only. Signage should be posted on the lab entry
restricting access as needed.
If the release also involves radioactivity, special cleanup procedures will be in place specific to
that laboratory and materials. The extent of the modification to response procedures will depend
on the isotope involved. However, the biological component of the spill will be first inactivated
prior to disposal as a radioactive waste. Lab supervisors with pathogenic microorganisms and
radioisotopes will have preplanned lab specific responses prepared for their facility. The Radiation
Safety Officer (RSO) will be called during normal working hours or the UPD after normal working
hours to report the release in addition to contacting the lab supervisor and Campus Safety Office.
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For re-entry into a lab following a cleanup, the lab supervisor and Office of Safety will make the
decision that an area is safe for re-entry following appropriate cleanup and decontamination and
based upon principles of risk assessment performed for the scenario at hand. In the simplest clean
up scenario a cleanup zone is established and cleaned with an appropriate disinfectant in sufficient
concentration and an established contact time. More complex cleanups may require room
decontamination via established gas or vapor methods. For larger clean ups or when handling
agents outside of primary containment in a BSL3 lab, biological indicators should be considered
for quality assurance.
Radioactive Materials
Response to Injuries in Radiological Areas
If a personnel injury occurs in a radioactive materials area, or in the course of performing work
with radioactive materials, the following actions should be implemented:
Medical considerations are of primary importance. Radiological concerns are
secondary. Administer first aid within the limits of your training and qualifications. Do not
attempt to move the victim unless there are significant hazards in the immediate location.
Utilize appropriate precautions for blood borne pathogen control (i.e. use gloves, etc.)
Follow the guidance of the laboratory safety plan for the handling of personnel injuries
including notification to emergency response personnel, if appropriate.
Notify the RSO of any actual or suspected personnel contamination involving an injury.
Follow the directions provided by the RSO. If Radiation Safety personnel arrive on the
scene, provide them with all appropriate assistance and information.
If immediate medical treatment and transport by ambulance is indicated, the Radiation
Safety staff or any individual with radiation safety training should take measures to control
the spread of contamination. Do not interfere with patient care in the course of
radiation safety activities. When emergency response personnel arrive on the scene; offer
to assist them by performing monitoring, removing the victim’s potentially contaminated
lab coat or gloves or other appropriate actions. Do not attempt decontamination or removal
of contaminated clothing of injured personnel without the consent of medical professionals.
A person with a contaminated injury will be taken to Altru Hospital for treatment.
An Advanced Radiation Worker (ARW) or Radiation Worker (RW) with a portable
monitoring instrument should continuously accompany the patient until a representative of
the Radiation Safety staff arrives or all radiological concerns are resolved.
If immediate medical treatment is not indicated, the Radiation Safety staff should perform
personnel contamination monitoring of the individual(s) involved. If the Radiation Safety
staff cannot arrive promptly, any trained individual should scan the individual(s) involved
for contamination with a portable instrument.
If the individual is cleared of radiological contamination take any additional precautions
needed to secure the area of radiological hazards. Document survey information on a
Radiological Survey Form (RSF) or take notes for future reference to report the incident.
Documentation should include the individuals name, social security number, date/time,
location, and general circumstances of the event. Perform and document follow up surveys,
as appropriate, to ensure that no spread of contamination occurred.
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Response to a Spill of Radioactive Material
Major Spills
A spill is considered a major spill if it involves millicurie quantities of radioisotopes, includes
materials with the potential to produce significant airborne radioactivity (mist, dust, fumes), covers
a large area (more than a few square feet of area), or if the spill is not easily contained or controlled.
Any malfunctions of radiation producing devices (irradiators, large quantity sealed sources, X-ray
devices) with the potential to result in high radiation levels should be treated in the same manner
as a major spill.
Response Actions
 Take no actions which could result in injury or unnecessary contamination to yourself or
 Stop work. If necessary secure any immediate safety hazards.
 Warn other individuals in the area. All personnel should leave the immediate area but take
appropriate measures not to spread contamination. Potentially contaminated individuals
should gather in a location nearby for monitoring prior to being released.
 Isolate the area to prevent the spill from spreading.
 If any volatile materials are involved or if there is the potential for airborne radioactivity,
make sure that fume hoods are operating and that the sash is partially open. Close any
available doors to control ventilation. If outdoors, stay upwind.
 Secure the area to prevent personnel access. Lock doors, post warning signs, or post an
individual trained in radiation safety to control access to the affected area from a safe
 Notify the Radiological Safety Officer (RSO) or any member of the Radiation Safety staff.
If they are not available, contact the campus police.
 Notify the Authorized User (AU) or other individuals responsible for the area.
 Remain in a safe location until assistance arrives.
 Personnel involved should not leave the scene until cleared by Radiation Safety or
emergency response personnel.
Response to Spilled Radioactive Materials on Skin or Personal Clothing
If radioactive material in a dispersible form is spilled onto a person’s skin or clothing, take the
following actions:
If the contamination is associated with a hazardous material, immediately remove the
hazardous material using whatever means are necessary to ensure personal safety.
Notify your lab safety representative as soon as possible.
If the spill is on clothing, immediately remove the clothing and proceed with monitoring
of the skin for contamination. When removing clothing use caution not to spread
contamination to other parts of the body, especially the facial area.
If the radioactive material may have volatile characteristics (radioiodine, S-35, etc.), place
the contaminated clothing in an operating fume hood or securely closed plastic bag.
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If the radioactive material is spilled directly onto skin, immediately rinse the affected area
with running water. It is best to use water that is lukewarm. Cold water may cause the pores
of the skin to close, trapping contamination within the layers of skin. Hot water may cause
the pores to open, causing a potential avenue for contamination to travel deeper into layers
of the skin.
Pat the affected area dry with a disposable towel and proceed with contamination
Promptly notify the RSO or a member of the Radiation Safety staff of any suspected or
confirmed radioactive contamination of the skin or personal clothing.
Minor Spills
A minor spill involves a small quantity of radioactive materials and does not meet the criteria
described for a major spill. Minor spills that are recognized and properly controlled should not
result in personnel contamination.
A minor spill should be handled as follows:
Stop work. If necessary secure any immediate safety hazards.
Warn other individuals in the area to stay out of the spill location.
If assistance is needed, promptly notify the Radiation Safety staff.
Isolate the area to prevent the spill from spreading. Cover liquid spills with absorbent
Perform contamination monitoring of any individuals with the potential to have become
contaminated as a result of the spill.
Trained personnel wearing gloves, lab coats, and other appropriate PPE should carefully
clean up the spilled material. Remove absorbent materials and place in radioactive waste
containers for disposal.
Survey the affected area for contamination.
If contamination is indicated, decontaminate the affected area.
When contamination is below limits, record the survey on a RSF. Document both the “as
found” contamination levels and the final levels following decontamination.
Provide copies of the survey results to the Radiation Safety Office.
Decontamination of Areas and Equipment
Area or equipment decontamination (decon) should be performed as follows:
Wear PPE (personal protective equipment), control access to the area, and do not allow
personal clothing or unprotected skin surfaces to contact potentially contaminated surfaces
during decontamination or when performing post-decontamination surveys.
Locate the approximate boundaries of the contaminated area by radiological survey (direct
scans, wipe testing).
Mark the boundaries with a temporary marking of tape or by a similar method.
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Carefully clean the affected location using commercial cleaning materials and disposable
wipes. Do not use volatile solvents or larger than necessary quantities of water or cleaning
If using cleaners applied by spray, do not spray directly onto contaminated surfaces at a
close proximity to the surface. Aggressive spray techniques may spread the contamination.
When wiping with disposable towels, it is often useful to wipe the most highly
contaminated section first, covering the smallest practical area and immediately discarding
that towel. Then wipe from the outer boundary (less contaminated) toward the center (more
contaminated) of the contaminated area. Make single passes when wiping and use a new
surface of the towel for each wipe. An inward spiraling circular motion is often effective.
The method used should prevent spreading the contamination.
Dispose of all waste properly. Wet contaminated towels should be placed in a dry
radioactive waste container with sufficient absorbent material to prevent any visible liquid
from developing.
Perform follow up surveys and continue decontamination efforts if needed.
Perform personnel contamination monitoring after each decon effort.
If three attempts at decontamination are unsuccessful, you should use different.
decontamination agents or methods. Contact the Radiation Safety staff for assistance as
Decontamination is considered complete when a radiological survey indicates that
contamination is below appropriate limits, waste materials have been properly disposed of,
and surveys have been documented.
Response to Suspected Personnel Contamination
Verify that no personnel injury has occurred. If the contamination is related to a personnel
injury, follow the instructions of the Radiation Safety Manual.
If the contamination is associated with a hazardous material, immediately remove the
hazardous material using whatever means are necessary to ensure personnel safety.
Notify the lab safety representative as soon as possible.
If the personnel hazard is not immediate, perform and document contamination survey
information prior to removal of the material by decontamination.
Always notify the Radiation Safety staff of any suspect or confirmed contamination of skin
or personal clothing.
Whenever possible, the affected individual should seek the assistance of another trained
RW in handling the situation and in contacting the Radiation Safety staff.
Stay calm. Remember that the health risks are very minimal from personnel contamination
with the typical quantities and concentrations of radioisotopes used at UND. A small time
delay to take appropriate actions is insignificant compared to the risk of overreacting and
causing a personal injury or the spread of contamination.
Personnel Contamination Monitoring
Perform personnel contamination monitoring as follows:
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Turn the instrument scale to the lowest setting and allow the instrument to stabilize to area
background. Personnel contamination monitoring should be performed in an area with the
lowest available background radiation levels.
SLOWLY scan (approximately 2 inches per second) with the detector of the instrument at
a distance of approximately 1/2 inch from the surface being monitored.
Monitor your hands first to ensure that you do not spread contamination.
Survey all other areas of the body and clothing with the potential for contamination. This
should include, but is not limited to, the front of the torso, elbows, arms, face, and shoes
(top and bottom).
If an audible increase in the count rate is heard, or if the meter reading increases, hold the
detector still over that location for 5 to 10 seconds and determine if the reading is higher
than the background level.
If contamination is indicated as noted above, it is best to stay where you are to prevent the
spread of contamination and have someone assist you in notifying the RSO or a member
of the Radiation Safety staff. While waiting for assistance, avoid unnecessary contact
between areas of suspected contamination and “clean” surfaces.
If no contamination is detected, evaluate the situation to determine if additional work area
surveys or monitoring of other personnel is indicated.
Response to Personnel Contamination Events
If contamination of skin is confirmed, always notify the RSO or a member of the Radiation
Safety staff.
Before beginning decontamination, attempt to determine the location and approximate size
of the contaminated area. Record the maximum reading found with the instrument at a
distance of .5 inch (near contact) from the contaminated area. For fastest results simply
write down the instrument reading and the scale used. In the event that the instrument
reading is off-scale at contact, attempt to obtain and record an on-scale reading at a
measured distance away. A pencil, pen or piece of paper may be used to “measure” the
distance since this will provide a reference to be measured at a later time. Also note the
time (or best estimate) of the initial contamination occurrence. This information is needed
to assist in calculating an accurate assessment of the amount of radiation exposure to the
o Example: Time 9:15 a.m.
o Approximate size/location 2 square inches, right forearm
o Instrument contact reading 3.5
o Instrument scale x 0.1 (mr/hr)
Simple skin contamination can usually be removed by washing the affected area with soft
soap and lukewarm water. Make sure that you do not spread the contamination to other
areas of the body during the decontamination process.
Dry the area by patting lightly with a disposable towel. Re-survey the affected area
immediately following decontamination. If necessary, repeat decontamination by soap and
When there is no detectable contamination remaining, record the time of the survey.
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If three consecutive decontamination attempts using soft soap and water are not successful,
additional measures such as an industrial grade hand cleaners may be used.
Do not abrade the skin, use harsh chemicals or attempt decontamination of injuries, the
eyes or body orifices without the assistance of medical professionals and the RSO or
designee. However, if no medical complications are apparent, injuries, eyes or body
orifices may be flushed with lukewarm water or saline solution to promptly remove any
hazardous materials or radioactive contamination from the affected area. Use precautions
not to spread the contamination and capture any rinse water in a suitable container. The
rinsate may require analysis in support of a radiation exposure assessment.
Any facial contamination, contamination involving breaks in the skin or contamination
with the potential for skin absorption or internal contamination will require a determination
by the RSO of the need for a bioassay.
If necessary, restrict and control access to any work locations where contamination events
have occurred until follow up surveys can be completed.
The Radiation Safety staff should perform a preliminary evaluation of incidents to
determine the potential causes and to take measures to ensure that no additional personnel
contamination events occur as a result of existing conditions or circumstances.
Follow-Up Actions for Radiological Incidents
Document radiological surveys on a Radiological Survey Form or an RSO approved
A Radiological Improvement Program Report (RIPR), or an RSO approved equivalent,
should be used for reporting and tracking of significant radiological incidents.
A critique should be conducted for significant incidents. At a minimum, participants of the
critique should include the individuals involved in the incident, the AU, and the RSO or
designee. The critique should focus on determining why the event occurred with the goal
of determining the appropriate path forward to prevent future occurrences.
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1. Check the BEAP to ensure that all appropriate sections that require boxes or spaces to be
filled in has been completed. Utilize the BEAP Checklist in the front of this plan as a guide
to the areas that need to be completed.
2. The BSSR or a designated BSC member(s) should save a copy of the completed BEAP on
a server to a file where it can be retrieved by more than one person for continuity purposes.
Emergency Management Office recommends that the BEAP be saved in the following
[enter your building name here]
For example, if your building name is the Biomedical Research Building, then your BEAP
file name would be “BEAP Biomedical Research Building”.
3. Mail a completed paper copy and a disk of the BEAP to the Emergency Management Office
(Safety Building, Stop 9031) for review.
4. Print a copy for each BSC member to take back to their departments. Make sure that any
department that is not represented on the BSC receives a copy of the completed BEAP.
5. Schedule a yearly BEAP review date (or as necessary) to update and revise the BEAP. If
you make changes to the BEAP, please send an updated copy to Emergency Management
Office and disseminate revised copies of the BEAP to the departments in the building.
6. If there are no changes or changes are minor, email [email protected] with this
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