Processing online hires in MSS
Step 1
Step 2
Task
Advertise position in Job
X & select candidate
Notification of hiring
candidate
Step 3
Background Check
Step 4
Job-X
Step 5
Inquire w/Payroll if
student is currently active
Step 6
Enter hire in MSS (after
receiving green sheet or
email from Anita)
Responsible Party
Process
Process same as before
Form to give initiator - Information for Hire
Request in MSS:

Get students preferred email
address
 Ask if student has worked on
campus or NDUS previously
 Give employee the correct
Welcome Letter (Hire or Rehire)
 Give employee mini paper packet
or benefit forms
 Show student list of acceptable
documents- Choose one from list
A or one from B and C together
(originals only no photocopies)
 If ID’s are available complete
paper I-9 at E-verify site or
Payroll (can start working as soon
as completed)
Process same as before
 Check with HR to see if you need
a CHBC
 make sure HR has told you it is
Passed
Process same as before
 Student should be registered for
classes
Process similar as before
 Email Anita in Payroll
(anita.kemnitz@und.edu) to check
if new I-9 is needed.
Make sure ALL employees are
watching for emails, even current
active employees, because if they
should term during the time of being
hired on a new position, they may get
the email to complete the Activity
Guide
New process:
 E-Verify sites complete the I-9 on
paper or send employee to Payroll
to complete
 When completed or have received
a green sheet enter Hire in MSS
o Enter pos #, complete
required boxes under ‘New
Hire Request’
Step 8
Approval of hire
Step 9
Department Follows up
with employee on
paperwork
HR/Payroll
o Add Dept Approver if
necessary
o Finish form and submit
 Remind employee about the
Personal Data email and have
them complete immediately (only
new employees to UND will
receive this email)
 Employee can start working after
I-9 is complete
 Remind them they will need
Direct Deposit information to
complete the Activity Guide
Overnight batch process which generates
Email 2 to student (only new hires and
those returning to UND after a break in
service will receive this email, active
employees don’t receive any)
New process for onboarding:
 Department must follow-up with
employee to make sure all
required steps have been done
Step 1 – Create a NDUS
Account (Students have
already done this)
o Step 2 – Complete the
Activity Guide (Employees
will still be asked to fill out
Section 1 in the Activity
Guide, but we will not enter
Section 2 online.)
o Step 3 – Complete online
training
If employee completes these at home,
have them print the Welcome and
Instructions page after completing the
Activity Guide and bring it to you
Completes paper packet if not done
already
o


Step 10
E-Verification
Department if
E-verify Site or
Payroll
Follow the current paper process:
 E-Verify site or Payroll completes
Section 2 of paper I-9.
 I-9 is entered into E-Verify
 Prints case #
 Enters case # in PS under I-9
Extension/E-Verify
 Make copy of photo ID
 Start date and Hire date in Job
Data should match
 Send I-9, case verification sheet
and copy of photo ID to Payroll
immediately