EXAMPLE LETTER TO USCIS
(Use Department Letterhead)
June 14, 2013
Department of Homeland Security
U.S. Citizenship and Immigration Service
California Service Center
Attn: CAP Exempt H-1B Processing Unit
P.O. Box 30040
Laguna Niguel, California 92607-3004
Dear Sir or Madam:
This letter is to confirm that an offer of employment has been made by this the Department of
(Your Department) to (John Smith) for the 2013-2014 academic year. (John Smith) will be
paid an annual salary of ($75,000). Additional details of the employment offer may be found
in the enclosed copy of our Letter of Intention (or Contract).
(John Smith) has been hired to teach (undergraduate and graduate courses in international
relations). He holds a (doctorate) from the (University of North Dakota) and has several
years of teaching experience. He therefore more than meets our minimum qualifications for
employment at the rank of (assistant professor).
Sincerely,
John Doe
Professor and Chair of XXXXXXX