ASNAU SENATE MEETING #6
TWENTY FIFTH SESSION
OFFICIAL MINUTES
Date: October 11, 2012
Number on council: 12
Date of Senate Meeting: October 12th, 2012
Number present: 10
Prepared by Shelby Burton
Senate Chair Ryan Lee called the Senate meeting of the 2012-2013 Senate to order
at 4:02 P.M. in the Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
-Jeremy Reddig, Kelsey Smart
Approval of Minutes
Motion: Senator Woodhouse move to approve the minutes from last week’s
Senate meeting
Second: Senator Creaser
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
None
Unfinished Business
None
New Action Business
Motion: Senator Fox move to vote on items a through c, Club Recognition: Art and
Culture Innovators of America; Club Recognition: NAU Geocaching; Club
Recognition: NAU History Club
Second: Senator Boruch
Discussion: The Art and Culture Innovators of America Club will provide a place
open to the community to put on events and fundraisers, as well as to network with
other managers, for anyone interested in educating themselves in art, culture, and
humanities. Senator Lake asks if this is a national club; they explain that it is not but
could be a goal to strive for. Senator Chan asks how much the dues are; the dues are
$5 for the first semester because they do not want money to be an issue. Senator
Fox suggests putting officers and meeting location in the constitution. The NAU
Geocaching Club will bring a new activity to the NAU campus. It combines hiking
with “treasure hunting” to build the community together. They hope to have fun
and travel throughout the area, state, and maybe even country. The NAU History
Club wishes to create a community among students to have fun with history.
Senator Fox asks if there are officers; there are three presidents.
Vote: Unanimous, items a through c (Club Recognition: Art and Culture Innovators
of America; Club Recognition: NAU Geocaching; Club Recognition: NAU History
Club) has been approved
Motion: Senator Creaser move to vote on item d, OA: Bass Fishing Club, $500
Senator: Senator Lopez
Discussion: This money will help fund a practice-fishing event held at Roosevelt
Lake on October 20th. It will assist with gas for both cars and boats for the trip. The
opportunity will help promote the club and allow them practice time for their spring
tournaments. Senator Woodhouse asks if they pay dues; he explains that there was
a $10 fee, but it was to open an account for them ($100 minimum to open an
account). Senator Fox asks if they have fundraised; he has not, but has taken up role
as president recently and is working on growing the chapter. Senator Lake inquires
about the budget; there is none for the club, but the money is only for the account.
Senator Fox clarifies that there are four people participating. Senator Woodhouse
asks how long the club has been around; it has been around since 2010.
Vote: Unanimous, item d (OA: Bass Fishing Club, $500) has been approved
Motion: Senator Woodhouse move to vote on item e, OA: Kappa Kappa Psi, $500
Second: Senator Creaser
Discussion: The OA will fund the location, food, and decorations for this band
fraternity’s yearly banquet. Dr. Brandel asks how many actives there are; there are
roughly 97.
Vote: 10 are in favor, 1 abstains, item e (OA: Kappa Kappa Psi, $500) has been
approved
Motion: Senator McDiarmid move to vote on item f, OA: Forestry Club, $500
Second: Senator Creaser
Discussion: This money will go to 28-31 students attending the National American
Society of Foresters Convention on October 24th through October 28th. This
opportunity will keep them up to date on topics and trends about regional practices
in the Pacific Northwest. There will be chances to network with alumni and
professionals, to attend technical session and workshops, and to represent NAU at a
booth in the exhibit hall. Above all else, they will be receiving an award for the most
outstanding student chapter in North America; in the past, NAU has won third place
and has even won first place four year ago, as well. Senator Creaser asks if 28 are
going; the representative responds that there were some discrepancies and that
there will be 31 going, but only 25 are included in the airfare deal. The Forestry
Club does not expect to be reimbursed for the additional students; the money will be
going toward hotel and airfare. Students contributed $75 for airfare and another
$200 will be paid next week. There are 40 to 50 students in the club currently. Last
year, there was a bill that paid for the same opportunity that took place in Hawaii.
Dr. Brandel congratulates the club on “kicking axe.”
Vote: Unanimous, item f (OA: Forestry Club, $500) has been approved
Motion: Senator Lopez move to vote on item g, SB 25-19: Forestry Club, $2000
Second: Senator McDiarmid
Discussion: None
Vote: Unanimous, item g (SB 25-19: Forestry Club, $2000) has been approved
Motion: Senator Lopez move to vote on item h, OA: NAU Women’s Club Soccer, $500
Second: Senator Tenney
Discussion: This bill will help support the regional club soccer tournament being
hosted at NAU; NAU will be the first Arizona university to hold this competition.
People from all over the west coast will be in attendance. They hope that this will
serve as an inspiration for other clubs to hold tournaments; they will also be getting
banners and logos, in addition to sending teams to certain restaurants and
businesses locally. The money will pay for the facility and the athletic trainer.
Senator Woodhouse asks howmuch they will be requesting each team to pay; $425
per team. Senator Creaser asks if this tournament is held at other universities; it is.
Senator Fox asks how much they will be making; roughly $100 will be made.
Vote: Unanimous, item h (OA: NAU Women’s Club Soccer, $500) has been approved
Motion: Senator Lake move to vote on item i, SB 25-20: NAU Women’s Club Soccer,
$380
Second: Senator Tenney
Discussion: None
Motion: Senator Fox move to amend the bill (SB 25-20) to read “Line 125”
Second: Senator McDiarmid
Discussion: None
Vote: Unanimous, the bill (SB 25-20) now reads “Line 125”
Discussion: Senator Woodhouse asks if the athletic trainer violates the rule for bills
that says we cannot fund salaries. The parliamentarian explains that because it is a
one-time fee that it does not violate the rules. Dr. Brandel says that it sounds like an
operational cost, so as long as it is termed that way then it is fine.
Vote: Unanimous, item i (SB 25-20: NAU Women’s Soccer, $380) has been approved
Motion: Senator Chan move to vote on item j, SB 25-21: College of Health and
Human Services, Indian Refugee Camp, $3000
Second: Senator Creaser
Motion: Senator Lopez move to amend the bill (SB 25-21) to say “an act to allocate
up to $3,000 for ASNAU budget line 125 for the College of Health and Human
Services for the purpose of traveling to a Tibetan refugee camp in India” and after
the first whereas to say “14 NAU students will be traveling to India for humanitarian
work at a Tibetan refugee camp” and on bottom to say “an act to allocate up to
$3,000 for ASNAU budget line 125 for the College of Health and Human Services for
the purpose of traveling to a Tibetan refugee camp in India”
Second: Senator Chan
Discussion: None
Vote: Unanimous, the bill (SB: 25-21) now reads “an act to allocate up to $3,000 for
ASNAU budget line 125 for the College of Health and Human Services for the
purpose of traveling to a Tibetan refugee camp in India” and after the first whereas
reads “14 NAU students will be traveling to India for humanitarian work at a
Tibetan refugee camp” and on bottom reads “an act to allocate up to $3,000 for
ASNAU budget line 125 for the College of Health and Human Services for the
purpose of traveling to a Tibetan refugee camp in India”
Discussion: This bill will pay for a group of students to go to India. The money will
pay for baggage; the colleges are paying for almost everything else. Each student
will be paying $1000. Each student will be bringing back so many experiences—
including practice for the dental hygiene students, writing books for journalism
students, making videos for video students, etc. On the way back from India, they
are hoping to bring back half of what they brought over originally. This program is
well-established and is not the first year it has happened. Senator Woodhouse asks
what they will bring back to NAU; in addition to the experiences, they will be
blogging the whole time while there and hope to help the students back in Flagstaff
learn from their experience. Senator McDiarmid asks when the trip will take place;
December 15th through the 29th.
Vote: Unanimous, item j (SB 25-21: College of Health and Human Services, Indian
Refugee Camp, $3000) has been approved
Motion: Senator McDiarmid move to vote on item k, SB 25-22: NAU Percussion
Society, $3000
Second: Senator Boruch
Discussion: This money will go towards a convention in Austin, Texas on October
21st through November 3rd. Each individual will be paying $230 to cover gas to the
airport, meals, and the membership and registration fees. This bill will pay for
airfare and hotel costs; it is a once in a lifetime opportunity for these students. The
attendants will bring back their experiences to encourage younger generations.
Senator Creaser asks if they needed an invitation to attend; as long as the students
are part of the society, then they are allowed to go. Senator Lake asks why they did
not submit an OA. After talking with the senators, it seemed easier to do one bill
rather than an OA and a bill, especially since they would probably be coming back
later in the year for more money. President Smart explains that the money is all
going toward organizations, so it should not matter what line it comes from.
Chairman Lee asks if the future events will be on campus; they will be holding
events in the future that will be open to the whole school and the public too.
Senator Boruch explains that the club plans on using the money in the future, so it
should not matter which line the money came from and that this was going to be the
most costly expense, so it was more wise to do the bill. Senator Woodhouse
expresses concern that the same amount of money for 30 people is being used on an
event for five people and asks how other people feel aobut that. Chairman Lee asks
the senate to consider the amount of money that each person is paying out of
pocket; Senator Boruch says that it is clubs like this that make her happy to do her
job and that is such a great opportunity. Senator Woodhouse asks how they have
fundraised; As a society, they have raised money through steel pan performances.
They have raised $1058.72 since June. Senator Lake asks how many guests they
bring in per year and how much they each cost; last year, there were six to ten
artists between $100 and $600 on average.
Motion: Senator Lake move to amend the bill (SB 25-22) to read “Line 125”
Second: Senator Boruch
Discussion: None
Vote: Unanimous, the bill (SB 25-22) now reads “Line 125”
Discussion: This is an annual event that usually gets to send between seven or eight
students every year, but had to be lowered to five because of financial reasons.
Without this money, they could not go. It truly is a once in a lifetime experience.
Note that this is also the first time they have ever asked for money from ASNAU.
Vote: Unanimous, item k (SB25-22: NAU Percussion Society, $3000) has been
approved
Motion: Senator Lake move to vote on item l through n, SB 25-23: NSG Homecoming
Float, $4000; SB 25-24: ASNAU, ASNAU Club Headquarters, Open Budget Line 108;
SB 25-25: NAU Percussion Society, Open Budget Line 104
Second: Senator Chan
Discussion: NSG would like to open their budget line to build their homecoming float
as well as hold socials. SB 25-24 funds the concert. It requests the the line be open
so that Chief of Staff Mastrud has easy accessibility to funding for contracts, etc.
Senator Fox asks when the performer will be announced; she says next semester,
once the contracting is in place. SB 25-25 will open the budget line for the new club
headquarters location. It will cover staffing as it will be open for 28 hours a week. It
will also pay for computers, copy machines, butcher paper, etc. It will not pay for
furniture, however.
Vote: Unanimous, item l through n (SB 25-23: NSG Homecoming Float, $4000; SB
25-24: ASNAU, ASNAU Club Headquarters, Open Budget Line 108; SB 25-25: NAU
Percussion Society, Open Budget Line 104) has been approved
Chairman Lee asks the senate if any senator opposes the removal of item o from the
agenda. Item o has been removed from the agenda by a unanimous vote.
Executive Report
a. President- Sammy Smart
-President Smart has cancelled the airing of the debate because of the
weather, but it will still be held in the office. The last debate on October
22nd will still be held, but in the MAC gym at 6:00 PM. This will save
money and allow ASNAU to give out more free giveaways. She also met
with President Hager to update him on ASA; he thinks that ASA is a great
organization that needs to be more visible on campus. Because ASNAU
works so closely with ASA, the divide is more difficult to see but this is
not a bad thing. As far as the resolution goes, it was withdrawn from the
agenda because they want the senate to be well-informed before making
a decision. She will be holding a meeting afterwards for a “Q&A” session.
ABOR has selected a new president, but she has not responded yet. It is
the governor’s chief of staff If she accepts, her term will begin in January.
The new science building has begun its plans, in addition to the
renovations on the expansion. They would like suggestions for traffic
reflow. President Smart explains that, especially with tequila sunrise
right around the corner, be careful around the Grove because there has
been a significant increase in MICs. Utilize Shari’s legal resources to
prevent and educate yourself on MICs, etc. Senator Woodhouse asks if
the forum on this subject will be before homecoming; unfortunately, it
will not. The parking issue is another discussion item. Faculty and
students parking in the neighborhoods upset the community. There will
be a parking lot consultant on October 16th and 17th between 3 and 5.
One suggestion is talking about the permit replacement fee of $130. In
her athletic meeting, President Smart discussed a new scholarly athletic
journal; this is an opportunity for anyone interested in writing about
sports in connection with any other topic. She reminds us that the MAC
gym is free for clubs and organizations during open hours. Please be
checking the video emails and attending the carnival!
b. Vice President of Student affairs- Annsley Niemann
-VP Niemann has been putting the headquarters budget together. She has
also been working on the homecoming giveaways, which will be foam
fingers from the lumberyard line. Please sign up for the tailgate. Also, VP
Niemann will be tabling for Make-A-Difference Day on Tuesday in the
union between 11 and 1. This will replace unity week and be a great way
for Flagstaff to team up and make a difference around this area.
c. Vice President of Academic Affairs- Ryan Lee
-Chairman Lee encourages everyone to read the information on ASA. The
issue will be brought back to the senate floor. He would like to schedule
meetings with each college. There have been 25 bills written so far,
which is excellent! He would also like to see how many people would be
willing to learn about the NAU PD’s emergency response training. He
congratulates Anthony Lake on receiving the trophy this week for
becoming so well informed about the ASA situation.
d. Chief of Staff- Makenzie Mastrud
-Chief of Staff Mastrud tells everyone to sign up to work the carnival; she
tells the senate to ask clubs for volunteers to work the hot chocolate
stand. Royalty voting opens on Monday.
Staff Reports
A. ASA- Jack Sawyer, Danielle, Shayna
-ASA received over 10% of the school’s population’s voter registration.
There are only 26 days nuntil the election, so please get informed! There
is a statewide poll to reach out to students to see what ASA should be
focusing on and to be more visible to students. Note that CASL is this
weekend!
B. Public Relations- Matt Villa
-Matt is working on “Kick My Axe” shirts; he also designed posters for the
carnival, so please hang them up.
C. ITS- Jonathan Tessmar-Bell
- Jon needs pictures if you have not sent them yet.
D. Special events- Tony Buchta, Sara Martin
-Tony urges everyone to go to the carnival; the contracts are in their final
stages and they are on budget. The carnival opens at three and will run
until eleven. He also thanks everyone for the huge concert vote turnout.
E. NSG- Representatives
-NSG wants to have a social with ASNAU; they suggest bowling on
November 3rd. They are also working on their float, which will be
Halloween themed, and they need lots of help!
Committee Reports
A. Appropriations: Senator Woodhouse will still be holding an
appropriations meeting next week; she also reminds everyone to put line
125, not 124. Chairman Lee explains that he needs to collect all of the
bills to put in a folder.
B. Legislative: Senator Lake reports that he will be changing all mention of
“NSO” to “NSG” and that they all agreed that their money should not be for
charity but can still sponsor events.
Senator Reports
College of Arts and Letters
a. Shannon Boruch-See email for Senator Boruch’s report.
b. Anthony Lake-Senator Lake reports that his college has many
events happening this week. He met with several of his clubs
and he also studied the ASA information.
College of Social and Behavioral Sciences
a. Samantha Cross-Senator Cross had a dean’s meeting yesterday;
she also wrote a bill for the club headquarters, and she will be
emailing her clubs tomorrow about homecoming.
b. Jeremy Reddig-Not present
College of Health and Human Services
a. Lara Creaser-Senator Creaser has a dean’s meeting tomorrow;
she emailed her clubs about homecoming and wrote her first
bill.
b. Derek Lopez-Senator Lopez emailed his clubs, wrote his first
bill, and shaved his mustache.
College of Education
a. Kelsey Smart-Not present
b. Adam Fox-Senator Fox met with the Muslim Students
Association and will be requesting money for a big event to be
held at the end of the month. He is also speaking with an
individual about an IA.
College of Business
a. Jeremy Chan-Senator Chan made progress in scheduling a
dean’s meeting; he will also be working on the video to come
out on Tuesday.
b. Derrell Tenney-Senator Tenney made copies.
College of Forestry, Engineering, and Natural Sciences
a. Oregon McDiarmid-Senator McDiarmid and Senator
Woodhouse met with their dean and talked about the new
building. Senator McDiarmid worked with his clubs, and
announced that he will send an email in regards to the
resolution.
b. Shayla Woodhouse-Senator Woodhouse sat in on a grade
appeal, worked with the Forestry Club, and emailed clubs
about homecoming.
Advisor Reports (Rick Brandel and Art Farmer)
Rick Brandel—Dr. Brandel announced that the Golden Axe announcements
will be going out. He also urges the senate to get informed about the ASA
situation. He says to separate management concerns from the issue at hand:
is it important today for there to be a statewide voice in connection with
ABOR? He also asks that the people sitting on the parking appeals board
think about the towing policy.
Art Farmer—Mr. Farmer would like to thank everyone for getting the word
out for homecoming and urges ASNAU to help NSG with their float. He
reminds everyone that The Grove has had high numbers of MICs, so please be
careful.
Discussion Items
None
Announcements
None
Adjournment
Motion: Senator Fox
Second: Senator Creaser
Unanimous
5:56 PM