ASNAU SENATE MEETING #2
TWENTY-EIGTH SESSION
OFFICIAL MINUTES
Date: September 15, 2015
Date of Senate Meeting: September 10, 2015
Number on council: 14
Number present: 14
Prepared by Kyra Johnson
Amanda Dietlin, Vice President of Academic Affairs, called the Senate meeting of the
2015-2016 Associated Students of Northern Arizona University Senate to order at
4:01pm in the Havasupai Room A & B of the University Union.
Roll Call
All senators present
Approval of Minutes
Motion: Senator Moore-Sharp move to vote to approve senate minutes from last
week
Second: Senator Graham
Vote: Unanimous, last weeks’ minutes have been approved
Call to the Audience:
Chair Dietlin: For all clubs here for recognition; you will come to the podium and
explain your organization so all senators can hear and then we will vote.
Unfinished Business
New Action Business
Item A- SB: 28-1 (Green Jacks)
Motion: Senator Roos moves to vote to approve SB: 28-1 (Green Jacks)
Second: Senator Ridge
Discussion:
Presenter: I am presenting on behalf of Green Jacks which is asking for
funding to go to a conference about sustainability for higher academics. We
hope to gain knowledge and learn more about what other universities (ASU
and UofA) are doing for their sustainability. To know what are they doing or
what they are not and why. We wish to also apply some of those techniques
at school. We are asking for money to fund 3 student flights, lodging and
registration.
Senator Carr: Are all three members on the executive board of the club?
Presenter: The Chair and Co-Chair plus a member will make up the three
going
Senator Moore-Sharp: What is your club’s role on campus?
Presenter: Green Jacks has grown since the last year. Our main focus is that
we work with sustainability on campus and that includes the studetns, staff,
administration. The club also works with students at ground level, instead of
just higher up projects
Senator Moore-Sharp: They are asking… oh asked for over the cap but now I
see the updated version. I saw in the bill you were taking 5 members, did you
modify the amount and number because of the cap?
Presenter: Yes, it was modified.
Senator L’Ecuyer: They are still taking 5 members though
Chair Dietlin: They are only using money for 3 of 5 members
Senator Roos: Point of interest, we discussed the other 2 members are grads
and the bylaws say we can’t fund that, just undergrads.
Chair Dietlin: Correct
Questions:
Vote: Unanimous, SB: 28-1 has been approved.
Item B- Club Recognition: Future Business Leaders of America- Phi Beta
Lambda
Motion: Senator Moore-Sharp moves to vote to table Item B Club
Recognition: Future Business Leaders of America- Phi Beta Lambda
Second: Senator Rosic
Discussion: Presenter not Present
Vote: Unanimous, Item B Club Recognition: Future Business Leaders of
America- Phi Beta Lambda has been tabled
Item C- Club Recognition: Institute of Transportation Engineers
Motion: Senator Mathew moves to vote on Item C Club Recognition: Institute
of Transportation Engineers
Second: Senator Graham
Discussion:
Chelsea: Hi my name is Chelsea. I represent my club, Institute of
Transportation Engineers. The engineering building consist of a few
transportation courses and the purpose of the club is to extend the
knowledge from these courses. It is beneficial for our members because it
helps them get a glimpse of the field before graduation. It will also allow
them to attend presentation/conference in Phoenix on October 1st. Lastly this
past summer this club was recognized national and we hope to bring that to
NAU. Also we hope to build a relationship with ASNAU.
Senator Sowerwine: How many members do you have?
Chelsea: Currently 5 board members but are looking for more.
Senator Moore-Sharp: How popular is civil engineering among the reason of
the engineering programs?
Chelsea: There are 5 departments. Its not the most popular but I like it.
Vote: Unanimous, Item C Club Recognition: Institute of Transportation
Engineers has been approved.
Item D- Club Recognition: NAU Golf Club
Motion: Senator Nunnally moves to vote on Item D Club Recognition: NAU
Club Golf
Second: Senator Sowerwine
Discussion:
Ryan: Hello I am Ryan. I am acting president of NAU Club Golf. NAU club golf
would be a club for students pursuing an interest in the sport. We are trying
to be recognized as a club sport right now. We would compete in a league; in
a division. We would compete against other teams in the region such as ASU
and UofA.
Senator Mathew: Are you co-ed?
Ryan: The club is open to all students.
Senator Carr: How many do you have interested?
Ryan: We have 5 board members but none interested students yet. We were
waiting before tabling for this meeting but I have talked to multiple students
that want to go here (NAU) but they don’t really want to because the lack of
this club. Offering this will encourage more students to come here (NAU).
Senator Mathew: Will the club work with the NAU women’s golf team?
Ryan: Separate, but if they are willing to help out.
Senator Moore-Sharp: I know how golf goes, but how exactly are you going to
make people want to join the club?
Ryan: I have been in touch with coordinator of club sports and we would be
at freshman orientation week recruiting students. We will also recruit out
side the union with fliers. For the roster we will have tryouts at golf clubs
around Flagstaff.
Senator Roos: There are limited courses in Flagstaff; do you know of any you
can hold tryouts at?
Ryan: My manager said if they are with me it will be free for the team and we
can get discounts for other things we need. I will also be in touch with other
courses.
Vote: Unanimous, Item D Club Recognition: NAU Club Golf has been approved
Item E- Club Recognition: NAU Non-Trads
Motion: Senator Graham moves to vote to approve Item E Club Recognition:
NAU Non-Trads
Second: Senator Sowerwine
Discussion:
Presenter: Good afternoon. We are hoping to start a club for non-traditional
students that have had lots of hardships which can effect their abilities to
further their education. Non-Trads have a harder time transitioning into
college and we want to help with that. If the club is approved, we will like to
have an area that is open and comforting to students; a place to embrace
their individuality.
Senator Moore-Sharp: When you mean Non-Trads?
Presenter: Students who are outside the traditional demographic of college
students. Like they are 25 years or older, with kids, going from post grad to
PHD and they have very little support.
Senator Sowerwine: How many students have showed interest?
Presenter: We have 5 already and many that have expressed interest like
transfer students.
Senator Moore-Sharp: You mentioned support; is it money or….?
Presenter: No. We want to give them a family environment. Have study
groups and child care during finals. Maybe later split members into colleges
so they can better support themselves.
Senator Mathew: Would you allow student who are younger to come?
Presenter: Yes, everyone is welcome.
Vote: Unanimous, Item E Club Recognition: NAU Non-Trads has been
approved
Item F- Club Recognition: NAU Trail Riders
Motion: Senator Carr moves to vote to approve Item F Club Recognition: NAU
Trail Riders
Second: Senator Davis
Discussion: Presenter not present, Kristine presenting for president
Kristine: The club is for off road enthusiasts, for motorized use and non. They want
to get together and share trails for the sport that they love.
Senator Moore-Sharp: Do we have an off-roading club?
Kristine: This is more like two wheel bikes.
Senator Sowerwine: Do they have interested members?
Kristine: 5, they are waiting for this meeting before they start to recruit.
Senator Sowerwine: I’m wondering if we could table the item. They are not here and
I think we should ask more questions about like: what kind of trails, are they buying
bikes…ETC.
Kristine: I think they all own bikes.
President Buchta: We don’t even fund clubs till a semester after and equipment will
never be funded
Senator Sowerwine: Can I take it back, because I take it back
Vote: Unanimous,
Item G- Club Recognition: United Diversity Council
Motion: Senator Roos moves to vote to approve Item G Club Recognition:
United Diversity Council
Second: Senator L’Ecuyer
Discussion:
Senator Rosic: It is an organization to bring together all diversity clubs on
campus so we can connect and support each other in events we are hosting.
We have had meeting on Tuesdays and all clubs are welcome to come to it.
Senator Sowerwine: Is it a bunch of clubs coming together to put on events or
just support?
Senator Rosic: bunch of clubs; just to plan events and see how they can over
lap and hopefully we can increase turn out.
Senator Moore-Sharp: You have been meeting for how long?
Senator Rosic: Just this semester and over summer.
Senator Moore-Sharp: Just executive members of the clubs?
Senator Rosic: Yes, we have multiple clubs involved like the black student
union, etc.
Vote: Unanimous, two extensions (Senator Rosic and Nunnally), Item G Club
Recognition: United Diversity Council has been approved
Item H- Club Recognition: Uplifting Athletes
Motion: Senator Carr moves to vote to approve Item H Club Recognition:
Uplifting Athletes
Second: Senator Moore-Sharp
Discussion:
Kristine: Football players can’t be here because of practice so I am presenting
on their behalf. Uplifting Athletes is a national organization aligning football
with disease organizations.
Senator Carr: So a club for the football team to be involved in community
service?
Kristine: Not sure of activities but they would be learning about diseases and
outreach. It will be open to all studetns on campus not just football.
Vote: Unanimous, Item H Club Recognition: Uplifting Athletes has been
approved
Chair Dietlin: All clubs can leave if they want we are going into reports.
Congratulations once again you have all been approved as clubs.
Executive Reports
a. ASNAU President- Alexandria Buchta
-This week I sent out my first student body email. I had one very colorful
response and emailed them back on how to unsubscribe. I went to
appropriations, the honors open house and went to multi-cultural
reception. I got to talk to more students and I trained our new SSA
director. Next week I have two-faculty meetings and will be late to senate
next week and the following two weeks because of ABOR.
Senator Roos: when do we get to choose committees?
Chair Dietlin: I talked to Cindy and it’s still in process
President Buchta: We are creating new committees to help with different
things and looking to hire Supreme Court.
b. Vice President of Student Affairs- Allison Kelley
- Our first tailgate is Saturday. I need 2 people for the second shift. If not, I
will assign people. The first shift you might need to stay later because I
don’t know how many I will need. You will get an emails knowing what
you will be doing and wear your nametags and I will save you all
Lumberyard shirts and have them so you can wear them.
Chief of Staff: We are going off that google doc so change if need be
C. Vice President of Academic Affairs- Amanda Dietlin
- I went to appropriations, early, but a lot got done. The first standards’
meeting is tomorrow. I have had a lot of questions on funding packets.
Thank you for communicating with your clubs on that we have funding
available. The committee list is being worked on if you want to seat on
things you are interested in, let me know. You all have had meeting with
me besides Brooke (Senator Graham) and we have all had successful
meeting and I hope we are best buds.
D. Vice President of Government Affairs – Vanessa Pomeroy
- This week our pledge program launched and we are teaching studetns
about that. We are gaining signatures to send to administrative staff and
thank you for everyone for tabling. I have been working with Heaven on
the campaign Its On Us. We have an author coming to speak to us about
her book, College Girl, and she is signing books. We are going to be
showing the movie Hunting Ground at Prochnow. We are also working
with other organizations to show other videos. We have lots of things in
the work and ABOR is coming soon as well. Now I want to have an open
discussion about some concerns that some might have. For the Walk a
Mile in Her Shoes; Ryan is eager to work with us and take suggests on the
events and I have a meeting with him later this week. Walk a Mile in Her
Shoes, is an organization and they are (Sigma Chi) bound by their
guidelines. They are going to have the walk and speaker, things like that.
If you do have any suggests, let me know.
Senator Carr: what is it?
Vanessa: Men walk a mile in heels for women to stop rape, sexual assault
and gender violence.
Senator Rosic: Has the fraternity reached out through Facebook to people
concerned with the event?
Reed: They messaged them.
Senator Rosic: They blocked a few.
Reed: No, no is blocked anymore.
Senator Ridge: Has he unblocked them?
Reed: Yes, I scolded them. My boyfriend is the president of Sigma Chi and
they are open to everyone’s input. They are not educated on the topics
and they are panicking about it. They are so open to comments; they want
to know what people think.
Senator Moore-Sharp: what exactly are the concerns?
Vanessa: That no females can be in the walk but they are bound by
organizations rules.
Senator Moore-Sharp: Is it open for just women victims?
Vanessa: I don’t know; we are not running it.
Senator Nunnally: This is the stereotypical thing for frats. Them blocking
people from the page is not okay; nor is it okay for not all people sexually
assaulted to be represented. Trans sexual assault is higher than women
and there is a problem with the event being taking seriously; some events
are taking as a joke.
Kristine: Does everyone understand the event?
Senators: No
Kristine: The national organization and event are held around the
country. The idea, original, is that men wear heel for a mile for the pain
that sexual assault victims go through. I don’t know all the information,
but Ryan says he doesn’t know what he doesn’t know. They need to work
with the national organization on the college campus. They are open to all
genders coming out and getting involved; they are working with the
organization to see what they can do. I suggested he work with the LGTQ
office for more information.
Senator Carr: Who will be a participant in it?
Kristine: we are working on the male side of things.
Senator Rosic: It is on the website.
Kristine: That is something we are looking to change. Look for a way to
provide more educational training in the topic for all students.
Senator Carr: So not just Greek life?
Kristine: All students are allowed.
Senator Sowerwine: If only men can participate, can they have an after
party for everyone?
President Buchta: Reed can answer everyone’s questions, just men walk
but everyone else can participate.
Kristine: Another concern that was brought up was alcohol being a factor
and they will kick out people if they arte drinking or have been. (Even if it
is at 11am) Also taking it serious, we are not in dressing in wigs and those
people who do will be asked to leave.
Senator Ridge: For everyone not aware, a student raised concerns about
that the event could be harmful. High heels sexualize women and that
women can’t participate; then that student was blocked from the page.
Senator Rosic: The website says a playful event. How with them saying
that will we know that it will be taken serious? Will the frat be strict on
the genders allowed?
Reed: I don’t think it is that way.
Senator Moore-Sharp: Can people (not men) participate in other things?
So they are still educating the public?
Kristine: I don’t want to speak for them and I am just trying to facilitate
discussion.
President Buchta: We are not saying yes or no on it; we are asking if you
(senate) are comfortable if we can promote Its On Us during this.
Chief of Staff: This is like can we go and speak at it or no.
Senator Carr: That is fine but take back comments on it. For the chapter,
they should be educated before the event. I should be able to ask them
about it and have them speak upon the act of this cause.
Senator Rosic: I would feel better if the person came to a meeting so we
can ask questions.
Vanessa: I agree not to vote, so they can iron out the plan and be more
inclusive.
Kristine: Any more questions, send them to me.
e. Chief of Staff- Lauren Stebbins
- I have been working with special events and Mid- Way West for the
rides at the carnival. They said they can fit up to 10 rides in the area and
we are looking at 7; also having carnival games. It depends on pricing;
studetns would not be paying for it so that is something we have to look
into. Sun Entertainment is going to get the genre list out and should send
out about tomorrow and they are putting in description for what each
genre would contain. Vanessa and I are working on ordering more Its On
Us and the polo’s will be coming soon. Chantz has updated the website
and if there is anything else that needs to be updated please let me know.
I am open to suggestions. PR is working on ads for concert voting and
NSG kickoff. Once we get polo’s we will be doing pics.
Staff Reports
a. Student State Affairs- Heaven Pollock
- Vanessa and I worked on the stuff in her report together.
b. Public Relations- Reed Emerson, Connor Wandersee, Korrin Snow
- Reed: About the Sigma Chi things, no ones opinions upset me. Any
concerns, I can provide you with presidents email. They were blindsided
and are working on it. I will be bothering all of you in the next week for
pics and a little bio about you including clubs you are a part of. For ads if
you guys have anything going on and need something let me know soon.
Senator Moore-Sharp: My best friend is a great graphic designer and I will
put him in contact with you.
Reed: I have been working with an ad teacher in the communication
college and she has given me tips. Are you guys all on the Facebook
group?
Senator Roos: No
Reed: You need to be signed up by some one so I will add you.
Chief of Staff: I will send out all the info on social media accounts.
Reed: If your clubs are holding something let us know so we can get
photos so we can look like we are involved.
c. Special Events- Amy Edgerton, Taylor Wesner
-Taylor: It is what Lauren said. We did carnival stuff and figuring out all
the rides and Tuesday we will start tabling for genre voting.
d. NSG- Kali Morris, Hali Wetzel
-Hali: We are planning the NGS kickoff; it will be 4:30 to 6:30pm in the
gym. We have a wrecking ball game and there is going to be food. From
there the students will be running everything and we will just be helping
them with paperwork and stuff.
Kali: We put together packets for what they are except to do and we have
application to get to know them and make sure they want to stay.
Committee Reports
A. Appropriations: Senator L’Ecuyer
- Senator L’Ecuyer: I was not at meeting. I slept through it, sorry.
I heard it went well, thanks for everyone who did shown up.
Chair Dietlin: Senator Rosic would you like to give the report since you
were there?
Senator Rosic: NAU green jacks came and explained a lot about what the
funding was for. With our help they were about to distribute what
students would get funding from us.
B. Legislative: Senator Carr
- Senator Carr: no report besides there will be be meeting next week.
Chair Dietlin: Yes all will have a meeting next week. Leg should meeting in
the office and keep appropriations in club headquarters.
Senator Moore-Sharp: can you send out reminder?
Senator Nunnally: you can put in a reminder in your phone.
Chair Dietlin: that is a personal thing you need to do
Senator Moore-Sharp: Not even as a refresher?
President Buchta: we only send out an email if we cancelled senate, if you
don’t get an email then we have senate and all other meetings.
Senator Reports
College of Arts and Letters
a. Abbey Matthew- Stefan (Senator Rosic) and I are meeting with
our Dean tomorrow at 11am. We emailed our clubs but we
have received nothing back.
b. Stefan Rosic- Meeting with the dean and discussing the
direction we as ASNAU and him want to go with the college.
College of Social and Behavioral Sciences
a. Brooke Graham- No report
b. Gabriella Nunnally- Planning to meet up time with our dean
c. Drake ridge- Same
College of Health and Human Services
a. Alex Roos- Went to appropriations, (there were donuts) and I
worked office hours.
b. Ashley Beghtol- Sent out club emails and exciting response
from Senator Mathew who has the Red Cross club. They didn’t
get email so I worked with them. Working with Alex (Senator
Roos) to find when we are both free.
College of Education
a. Alyssa Anderson- our college is having an welcome event we
are going to after this meeting
b. Kyle Davis- we are going to meet students who are setting up
the event
College of Business
a. Amanda Copeland- trying to find time with dean and we have
the HRM club fair next week
b. Lauren L’Ecuyer- hopefully when we speak with the dean we
can set up event for family weekend
College of Engineering, Forestry, and Natural Sciences
a. Madi Sowerwine- no emails back from clubs yet and we sent
an email to our dean
b. Stella Carr- same thing and I have been trying to come up with
things we can do to be productive in the mean time
University College
a. Marc Moore-Sharp: I have been in contact with dean and we
have a meeting next week; every 4th Friday of month. I am also
working on drafting up what helped me as freshman in hopes
that we can get that out to the students.
Advisor Reports (Cindy Anderson and Kristine Heflin)
Cindy Anderson— I have been to a lot of kickoff events. I want to say I was a
raffle winner but gave the shirt to an exchange student. On that list of
committees, the alcohol and drug committee want to be involved and have
students get involved with support efforts. The meetings are monthly
Wednesday at 9pm. I have a request; we are looking for more students to be
apart of the university hearing board. We are looking for studetns that want
to sit on boards for students that have expulsion or suspension meetings. You
(senate) can’t serve because I am the advisor. We need students who are
interested in how the process works and how school treats the students.
Send names to me. Also free conference 19th at ASU and reimbursements will
be giving to you. I will pass the paper around.
President Buchta: Would it be possible to get a small group of ASNAU to go?
Cindy: I think so since you are employees. As we are getting ready for our
programs, it’s important to show their effectiveness and good use of our
federal funds.
President Buchta: Anyone interested. Come talk to me after.
Senator Rosic: How many studetns are we looking for and at what time are
the meetings?
Cindy: A pool of 20 studetns. I only need 2 people but I need to schedule
them all round our needs, so I need more to select from. Also they can regret
students so we want to know the students ahead of time.
Senator Rosic: Can grad students be apart of that?
Cindy: I would have to check on that, maybe.
Kristine Heflin— I have been busy with presidents of clubs and training them
for their organizations. I have been sharing lots of information for funding
though most don’t know what is going on with that.
Senator Roos: If clubs are interested in starting clubs, is that through you?
Kristine: Yes, but mostly on true blue connects. Any questions?
Discussion Items
Chair Dietlin: I am going to assume your have read the senate minutes from last
week, because its part of your job.
Senators: I didn’t get the minutes.
Senate Clerk: I sent them out with the funding packet info.
Chief of Staff: I will send out login information for the Gmail account so you can read
before senate
Chair Dietlin: So anyways, Kyra typed up 17 pages of minutes, it has everything that
we talked about. So she is getting the golden pinecone this week.
Announcements
President Buchta: When we are in senate if you need to go to the bathroom please
just go; anytime just go. For IPad checkout line up in front of my office 5 minutes
before. If not it will be delivered to you in this room but it is your responsibility to
get it before senate.
Chair Dietlin: Next week we will try to have that happen before we come to this
room.
Chief of Staff: My special events wants to put on an event for each college on the
calendar; so talk to your dean (it can be small). Email special events team or me.
VPGA: There is an Arizona legislative internship. You can get credit and pay; so go
ahead and look at that. If you know anyone that would be interested let them know,
pass it on to your friends.
Senator Rosic: Tomorrow is the LGBTQ climate feedback and it would be cool if
ASNAU could go. It asks about mental health, drug use, how they feel about NAU, etc.
Important Dates
Adjournment
Motion: Senator Moore-Sharp moves to adjourn meeting
Second: Senator Rosic
Vote: Unanimous, meeting adjourned at 5:25pm