Capacity Building for American Indians Project
American Indian Vocational
Rehabilitation Grant Writing Essentials
and Foundation Workshop
November 17-18, 2009
Seattle, WA
The contents of this PowerPoint presentation were developed under a grant from the
Department of Education (Grant No. H315D050003). However, those contents do
not necessarily represent the policy of the Department of Education, and you
should not assume endorsement by the Federal Government.
Capacity Building for American Indians Project
In collaboration with:
San Diego State University – Interwork Institute
Southern University Capacity Building Project
This document is available in alternate format upon request.
The contents of this PowerPoint presentation were developed under a grant from
the Department of Education (Grant No. H315D050003). However, those
contents do not necessarily represent the policy of the Department of Education,
and you should not assume endorsement by the Federal Government.
Need for Project
5 POINTS
Criterion
1. The magnitude of the need for the services to
be provided or the activities to be carried out by
the proposed project.
2. The extent to which specific gaps or
weaknesses in services, infrastructure, or
opportunities have been identified and will be
addressed by the proposed project, including
the nature and magnitude of those gaps or
weaknesses.
Key words:
1. The magnitude of the need
for the services to be provided
or the activities to be carried
out by the proposed project.
Explanation:
 …focus on the purpose for which these projects
are funded – to provide VR services that will
enable American Indians with disabilities to
achieve employment outcomes.
 Barriers to the provision of VR services…can
be described
 Barriers to the achievement of employment
outcomes…can be described
WHY is there a need for a
vocational rehabilitation program
on and near your reservation?
HOW great is that need?
How will you BOLSTER your case that your
tribe is prepared to address the needs?
Why is there a need for an AIVR program on
your reservation?
 Is it because the state VR is not adequately
providing culturally appropriate VR
services?
 Is it because the need is still there from
previous grant years?
 Is it because the data shows the need for
services?
How great is that need?
 Regionally:


What information can you use from the state VR to support your need for a
tribal VR Program?
 How many tribal members with disabilities are they serving?
 How often does the state VR agency visit the reservation?
 What are the prevalent disabilities?
What other federal or state resources are available or unavailable to your
tribal members?
 Locally:



What are the prevalent disabilities among tribal members?
What employment opportunities are available for individuals with
disabilities? Or NOT available?
What is the consumer caseload? Or what is the anticipated caseload?
How will you bolster your case?
Data requested include:
disability type, age, sex &
residency
Receive information from:
 Tribal VR program
 State VR program
 Indian Health Services
(IHS)
 High Schools, Colleges,
or Tech Schools
 Education Department
 Diabetes Program
 Tribal Employment Rights




Office (TERO)
Grants and Contracts Office
Treatment Centers
Veterans Administration
Other state and tribal
programs that may serve
the same population
Key words:
2. The extent to which specific gaps
or weaknesses in services,
infrastructure, or opportunities have
been identified and will be addressed
by the proposed project, including the
nature and magnitude of those gaps or
weaknesses.
Explanation:
 …provide information that shows the
extent to which VR services are provided
by State VR agencies to American Indians
with disabilities in the geographic area to
be served by the project.
Examples of gaps, barriers and weaknesses:
• Barrier in transportation on and near the reservation
• Lack of financial tribal resources to provide adequate
and effective services for tribal members with
disabilities
• Lack of understanding of disabilities as an
impediment to employment
• Gap in transition services… high school to
college/training or employment
Examples of gaps, barriers and weaknesses:
• Lack of employment opportunities on or near the
reservation
• Barriers in accessible facilities for work, recreation,
and home
• Lack of coordination of services for tribal members
with disabilities
• State VR Agency limited or non-existent schedule to
the reservation
This is the beginning of the rationale to
fund your project...
and to fund it NOW.
Assure the peer reviewer that there is a
plan for success/solution –
given the time and resources.
This section needs to be consistent
with your objectives.
Significance
10 POINTS
Criterion
1. The potential contribution of the proposed
project to increase knowledge or understanding
of rehabilitation problems, issues, or effective
strategies.
2. The extent to which the proposed project is
likely to build local capacity to provide,
improve, or expand services that address the
needs of the target population.
Key words:
1. The potential contribution of
the proposed project to increase
knowledge or understanding of
rehabilitation problems, issues,
or effective strategies.
Explanation:
 Describe the extent the project will expand or
improve the practice of VR for American
Indians with disabilities.
 Describe how proposed services and strategies,
including services traditionally used by Indian
tribes, will improve employment outcomes for
American Indians with disabilities.
In the Need for Project you stated:
• background information about the tribe,
service area, and issues tribal members with
disabilities are experiencing,
• why your program should be funded now,
• barriers to the provision of services and
achievement of employment outcomes, and
• provided the evidence (data/information) to
support your need statement…
Now you will provide information
about how the project will
increase the KNOWLEDGE or
UNDERSTANDING of
REHABILITATION problems,
issues, or concerns affecting tribal
members with disabilities
Some examples of rehabilitation problems
or issues include:
 Lack of trained, licensed, or certified therapists
or counselors
 Respite services
 Assistive living services
 Personal care assistance
 Assistive technology resources
 Recreation programs or services
 Support groups
 Transportation
Keep in mind…
 You may repeat or make reference to
information previously stated in the Need
for Project criteria. You are in essence
re-stating the need and indicating the
significance of your tribe administering
its own VR program.
 The purpose of the program as you move
from one criteria to the next criteria.
Key words:
2. The extent to which the
proposed project is likely to build
local capacity to provide,
improve, or expand services
that address the needs of the
target population.
Explanation:
 Describe the extent the project will expand or
improve the practice of VR for American
Indians with disabilities.
 Describe how proposed services and strategies,
including services traditionally used by Indian
tribes, will improve employment outcomes for
American Indians with disabilities.
The term “capacity building” can be defined as:
 a strategy that strengthens the tribal VR program.
 an ongoing strategy that requires consultation and
planning.
 promotes advocacy and collaboration with community
stakeholders, partner agencies, consumers, and family
members.
 Additionally, capacity building includes aspects of staff
development, community training, and resource building,
that clearly reflects the commitment of the program in
furthering VR services for tribal members with
disabilities.
(definition by the CBAIP (wfr), 2007)
Impact of building local capacity:
• Empowering and increasing the abilities, skills, and
knowledge of consumers to engage in gainful employment
• Increasing employment opportunities for consumers
• Advocating for tribal leadership’s support to improve
and expand consumer services and opportunities
• Encouraging involvement of family members in
consumer activities and advocating for community
integration
How do you do this?
Outreach
Collaboration
Dissemination
Outreach
•Individual basis
- Promote program services
- Personal appearances
- Write articles in the tribal newspaper
- Wear the tribal VR shirt
•Group setting
- Active participation at Chapter/Tribal Council
meetings
-Active participation at School Board meetings
-Attend public forums on disability issues
-Host an Open House
Collaboration
• Disability awareness fairs
• Joint presentations at the tribe, or at
conferences
• Co-sponsorship of activities
• Partnerships with key stakeholders
Dissemination
•
•
Newspapers
• Promotional material
• Letters to the editor • Brochures
• Articles
• Business cards
Tribal Radio
• Flyers
• Posters
• Website
This section shows how your
project will contribute to the
improvement of rehabilitation
service provision on and near the
reservation and building the
partnerships to support the
strategies proposed.
Quality of the
Project Design
15 POINTS
Criterion
1.
2.
3.
4.
5.
The extent to which the goals, objectives, and outcomes to be
achieved by the proposed project are clearly specified and
measurable.
The extent to which the design of the proposed project is appropriate
to, and will successfully address, the needs of the target population
or other identified needs.
The extent to which the proposed project will be coordinated with
similar or related efforts, and with other appropriate community,
State, and Federal resources.
The extent to which the proposed project encourages consumer
involvement.
The quality of the methodology to be employed in the proposed
project.
Key words:
1. The extent to which the goals,
objectives, and outcomes to be
achieved by the proposed
project are clearly specified
and measurable.
Explanation:
 Describe the overall plan for the project and how
the goals, objectives, outcomes, project design and
methodology are directed toward the provision of
VR services for the achievement of employment
outcomes.
 The overall project design should be compatible
with the assurance statements made in response to
the special application requirements at 34 CFR
371.21 (a)-(j).
 Proposals should identify the measurable results
expected to be achieved during each year of the
project.
What is a GOAL?
• A Goal is a broad and general statement
of direction that may be a long-term plan,
achievement, or desired impact of a
program.
• Direct correlation with need statement.
• Make sure the goal(s) are similar to the
funding sources goal.
Example:
The goal of the XYZ Tribal Vocational Rehabilitation
Program is to provide vocational rehabilitation
services to American Indians with disabilities who
reside on the XYZ reservation (and a 15 mile radius
of the reservation), consistent with their individual
strengths, resources, priorities, concerns, abilities,
capabilities, and informed choice, so that they may
prepare for and engage in gainful employment,
including self-employment, telecommuting and
business ownership.
What is an OBJECTIVE?
 An objective breaks down a goal into short-term
and specific action tasks to accomplish the goal(s).
 An objective is a specific result measured in a
specific amount of time.
 Objectives need to be measurable and time-
oriented.
 Realistic and capable of being accomplished.
 Addresses impact on population being served.
Remember…
Objectives need to be SMART
Specific
Measurable
Attainable
Realistic
Time bound
Example:
Objective One: In Year One, provide VR services to 25 eligible
American Indian consumers, with 2 becoming successfully employed.
Objective Two: In Year Two, provide VR services to 30 eligible
American Indian consumers, with 4 becoming successfully employed.
Objective Three: In Year Three, provide VR services to 35 eligible
American Indian consumers, with 8 becoming successfully employed.
Objective Four: In Year Four, provide VR services to 40 eligible
American Indian consumers, with 14 becoming successfully employed.
Objective Five: In Year Five, provide VR services to 45 eligible
American Indian consumers, with 22 becoming successfully employed.
Key words:
2. The extent to which the design
of the proposed project is
appropriate to, and will
successfully address, the needs of
the target population or other
identified needs.
Explanation:
 The overall project design should be
compatible with the assurance statements
made in response to the special application
requirements at 34 CFR 371.21 (a)-(j).
NOTE: the Special Application Requirements will be in a separate
section of the proposal
(Part IV in the Assurances, Certifications, and Disclosures)
How do you know…
 that the project design (goals, objectives,
outcomes, and methodology) is appropriate to
the needs of the tribal members with
disabilities or the other needs that you may
have stated?
 that the design of the project will successfully
address these needs?
Some ideas to include:
•
A description of how the AIVR project will provide a broad
scope of VR services comparable to State VR services.
34 CFR 371.21 (a)
•
A brief assurance that the tribal VR program alone will
determine eligibility and which VR services will be provided.
34 CFR 371.21 (b)
•
Determine if the project will provide VR services to all eligible
American Indians with disabilities OR will provide a
description of the order of selection, prioritized based on the
basis of severity of disability.
34 CFR 371.21 (c) or (d)
cont. some ideas to include:
•
An assurance that the project will develop individualized plans
for employment jointly with eligible tribal members with
disabilities.
34 CFR 371.21 (e)
•
Explain how the project will ensure that opportunities will be
provided for American Indians with disabilities to participate in
the development and implementation of general policies.
34 CFR 371.21 (f)
•
Explain that the tribe has established a cooperative working
agreement with State VR agency and that a copy is noted in the
appendices.
34 CFR 371.21 (g)
cont. some ideas to include:
• Explain how the project will use comparable benefits and
services.
34 CFR 371.21 (h)
• Provide the procedures for due process and include the
policy and procedures manual for the project in the
appendices.
34 CFR 371.21 (i)
• Explain how the tribe and the project will ensure the use of
qualified service providers.
34 CFR 371.21 (j)
Key words:
3. The extent to which the
proposed project will be
coordinated with similar or
related efforts, and with other
appropriate community, state, and
federal resources.
Explanation:
 In order to meet the needs of the target
population, proposals need to describe
collaborative arrangements with State VR
agencies (as required at 371.21 (g)) and
linkages with other appropriate community,
State, and Federal resources.
 Commitments of other organizations should be
clearly documented, preferably in writing, and
submitted with the application
Special Application Requirements
Requirement of applicants to provide
assurance statements in administering an
AIVR project.
 34 CFR 371.21 (g) – Cooperative agreement
with State VR agency
 34 CFR 371.21 (h) – Comparable services
and benefits
Need to do…
• Contact programs or agencies. Provide them information
on the proposed program, for example, the abstract.
(…application was developed in consultation with
designated State unit ~ Sec. 121(b)(1)(C) )
• Request Letters of Collaboration and/or Letters of
Commitment from appropriate individuals who have
resources to assist your consumers.
• Provide information on the services available for tribal
members with disabilities and place the letters in the
Appendices of your proposal.
Local agencies have similar goals, like:
• Improving employment opportunities on the
reservation
• Providing opportunities for higher education
for tribal members
• Transition from school to work
• Housing opportunities for tribal members
• Alleviating transportation issues
• Counseling services for tribal members
Key words:
4. The extent to which the
proposed project encourages
consumer involvement.
Explanation:
 Methods of encouraging consumer involvement
include providing opportunities for input from
American Indians with disabilities residing on
or near the reservation (as required at 371.21
(f) ), establishment of an advisory committee as
described at 34 CFR 369.45, or other
approaches.
#1 Consumer Involvement
• INFORMED CHOICE
– Sec. 102(b)(2)(B) : Informed Choice – An individual plan for
employment shall be developed and implemented in a manner that
affords eligible individuals the opportunity to exercise informed choice
in selecting an employment outcome, the specific vocational
rehabilitation services to be provided under the plan, the entity that
will provide the vocational rehabilitation services, and the methods
used to procure the services, consistent with subsection (d).
• Full participation in the development of their
INDIVIDUALIZED PLAN FOR EMPLOYMENT (IPE).
See Section 102(b) Development of an IPE
34 CFR 369.45
Sec. 369.45: What are the special requirements
pertaining to the membership of project advisory
committees?
If an advisory committee is established under a project,
its membership must include persons with disabilities
or their representatives and other individuals to be
assisted within the project, providers of services, and
other appropriate individuals.
Other Examples:
• Input and involvement in organizing a
Disability Awareness Day
• Drop box for public comment
• Consumer Satisfaction Surveys
• Focus Groups
Key words:
5. The quality of the
methodology to be employed
in the proposed project.
Explanation:
 Describe the overall plan for the project and how
the goals, objectives, outcomes, project design and
methodology are directed toward the provision of
VR services for the achievement of employment
outcomes.
 The overall project design should be compatible
with the assurance statements made in response to
the special application requirements at 34 CFR
371.21 (a)-(j).
 Proposals should identify the measurable results
expected to be achieved during each year of the
project.
What does “METHODOLOGY” mean?
• Technique
• Manner of working
• Mode of operation
• Custom
• Habit
• Course
• Rule
• Modes
• Standard Procedures
• Way
• Process
• Practice
• Routine
• Styles
The methodology is explaining
HOW you will undertake the tasks
associated with your objectives to
achieve your proposed goals.
• How will your method provide culturally
appropriate services to your consumers?
• How will your method result in successful
employment outcomes for your
consumers?
• How will your method improve and
expand opportunities for successful
consumer employment?
In this section you will present
the goals and objectives of the project
that are consumer-driven.
Describe how the program will
operate from day one.
Describe coordinating services
from key stakeholders
Quality of the
Project Services
25 POINTS
Criterion
1.
The quality and sufficiency of strategies for ensuring equal
access and treatment for eligible project participants who are
members of groups that have traditionally been
underrepresented based on race, color, national origin, gender,
age, or disability.
2.
The extent to which the services to be provided by the proposed
project are appropriate to the needs of the intended recipients or
beneficiaries of those services.
3.
The likely impact of the services to be provided by the proposed
project on the intended recipients of those services.
4.
The extent to which the services to be provided by the proposed
project involve the collaboration of appropriate partners for
maximizing the effectiveness of project services.
Key words:
1. The quality and sufficiency of
strategies for ensuring equal access and
treatment for eligible project
participants who are members of groups
that have traditionally been
underrepresented based on race, color,
national origin, gender, age, or disability.
Explanation
 …describe how the program will… provide rehabilitation
services that are comparable to those provided by State
VR agencies, including providing a broad variety of VR
services as described in section 103 of the Act. (see also
Special Application 371.21(a))
 …describe other aspects of service provision, including
providing services traditionally used by Indian tribes and
providing traditional VR services in a culturally
appropriate manner.
 …demonstrate that persons with disabilities will be able
to access services as required by the American with
Disabilities Act.
What does equal access & treatment mean?
• Everyone has a fair chance to apply for VR services and
everyone is treated the same during the application process.
• Each individual applying for VR services will meet the same
eligibility criteria:
1. Is the applicant a member of a state or federally recognized
tribe?
2. Does the applicant live on or near the reservation or service area?
3. Does the applicant have a mental or physical disability that
impedes their employment?
4. Does the applicant require and will benefit from VR services
resulting in a successful employment outcome.
Examples:
 The availability of program applications, brochures,
including material in alternate format
 Dissemination of same program information/material
to all applicants, consumers, and family members
 Ensure facilities and parking are accessible (e.g.,
addressing ADA requirements)
 Provide transportation and conduct home visits, as
needed
Examples:
 Provide interpreters and TDD/TTY services
 Ensure privacy and maintain confidentiality of all
applicants and consumers
 Provide information on Client Assistance Program
 Provide information on availability of traditional
healing services used by your tribe
 Satellite Field Offices
Key words:
2. The extent to which the
services to be provided by the
proposed project are appropriate
to the needs of the intended
recipients or beneficiaries of
those services.
Explanation
 …describe how the program will… provide rehabilitation
services that are comparable to those provided by State
VR agencies, including providing a broad variety of VR
services as described in section 103 of the Act. (see also
Special Application 371.21(a))
 …describe other aspects of service provision, including
providing services traditionally used by Indian tribes and
providing traditional VR services in a culturally
appropriate manner.
 …demonstrate that persons with disabilities will be able
to access services as required by the American with
Disabilities Act.
Section 371.41 (a) (2)
Provision of traditional healing services –
Expenditures for services reflecting the cultural
background of the American Indians being served,
including treatment provided by native healing
practitioners who are recognized as such by the tribal
vocational rehabilitation program when the services
are necessary to assist an individual with disabilities
to achieve his or her vocational rehabilitation
objectives.
Questions to ask yourself:
•How do you know that the services are appropriate to the
needs of tribal members with disabilities?
Seriously, How do you know? Explain.
•What kind of VR services are needed to address the consumer
needs to achieve employment outcomes?
To determine this:
- Ask your consumers
- Ask individuals with disabilities
- Ask family members
- Ask your staff and collaborating agencies
- Ask potential employers
Key words:
3. The likely impact of the
services to be provided by the
proposed project on the
intended recipients of those
services.
Explanation
 Descriptions of the appropriateness and impact
of services must relate to the purpose of the
program, which is the achievement of
employment outcomes by American Indians
with disabilities.
 …describe other impacts of services to be
provided by the project.
The ULTIMATE impact
is an EMPLOYMENT
outcome
Other outcomes may include:
 Increased self-esteem and confidence of
consumers
 Learning how to advocate for self and for others
 Role-model for others
 Enhance quality of life to live independently
 Integrated employment setting
 Employment with good benefits and career
advancement
Key words:
4. The extent to which the
services to be provided by the
proposed project involve the
collaboration of appropriate
partners for maximizing the
effectiveness of project services.
Explanation
 …include a description of how collaboration
and linkages described under “Quality of
Project Design” contribute to the
effectiveness of project services.
Again, it sounds like you are repeating what you wrote
in the Quality of Project Design #3, but now…
• Explain how you will MAXIMIZE the EFFECTIVENESS of
the partnerships you have identified.
• Give examples of the agencies that you will partner with and
provide information on the services available to your
consumers.
• This is addressing comparable services and benefits as
described in 34 CFR 371.21 (h).
• Make reference to the Letters of Collaboration and Letters of
Commitment in the appendices.
In this section you want to
reinforce your ability to provide
culturally appropriate services,
comparable to the state VR.
Keeping in mind the needs of the
consumers and the likely impact.
Quality of Project
Personnel
15 POINTS
Criterion
1. The extent to which the applicant encourages
applications for employment from persons who
are members of groups that have traditionally
been underrepresented based on race, color,
national origin, gender, age, or disability.
2. The qualifications, including relevant training
and experience, of key project personnel.
Key words:
1. The extent to which the applicant
encourages applications for
employment from persons who are
members of groups that have
traditionally been underrepresented
based on race, color, national origin,
gender, age, or disability.
Explanation
 As stated at 34 CFR 371.43(b) , preference in
employment must be given to American
Indians, with a special priority being given
to American Indians with disabilities.
In this section, describe:
 Who is currently employed?
(Native American, female, disability, education, VR
experience, other relevant experience).
 How does the tribe maintain culturally appropriate and
qualified staff?
 What is the tribe doing to ensure the hiring of qualified
staff?
 What does the tribe have in place to ensure the hiring of
underrepresented groups within the program and in other
departments in the tribe?
Title 25, U.S. Code, Section 472 and 473
Preference in hiring is given to qualified
American Indians in accordance with the
Indian Preference Act. Applicants
claiming Indian preference must submit
verification of tribal affiliation or other
acceptable documentation of Indian
heritage.
Recruitment and Hiring:
What are the tribal policies and procedures that
involve recruitment and hiring of new staff?
•
•
•
•
•
•
•
Advertisement in tribal newspapers
Recruitment locations
Application process
Interview process
Background Check process
Hiring process
Training/re-training process
Key words:
2. The qualifications, including
relevant training and
experience, of key project
personnel.
Explanation
 Provide a resume for the project director and other key project
personnel, such as VR counselors.
 For each of the key personnel not identified at the time of
application, provide a job description or the qualifications
sought for the position.
 …the applicant can also propose use of training and other staff
development activities to enhance these qualifications.
Program regulations at 34 CFR 371.41(a) (1) allow for
expenditures for staff development.
 …describe staff development efforts that are funded by the
grant or that provided through collaborative arrangements
with any other appropriate resource, including, but not limited
to, the State VR agency.
Provide information for key personnel:
•
Summary of all key personnel’s background
(e.g., tribal affiliation, individual with a disability,
educational background, work experience)
•
Summary of preferred qualifications, education
level, and primary roles and responsibilities.
•
Include information on related training that the
person has completed.
•
Include resumes in appendices of the director and
VR Counselors.
•
For vacant key positions include the job
descriptions in the appendices.
In this section, you want to
showcase the ability of your staff to
appropriately and adequately
address the needs of your
consumers and to administer the
grant ... Don’t be shy!
Adequacy of
Resources
10 POINTS
Criterion
1.
The adequacy of support, including facilities,
equipment, supplies, and other resources, from the
applicant organization or the lead applicant
organization.
2.
The extent to which the costs are reasonable in
relation to the objectives, design, and potential
significance of the proposed project.
3.
The extent to which the costs are reasonable in
relation to the number of persons to be served and to
the anticipated results and benefits.
Key words:
1. The adequacy of support,
including facilities, equipment,
supplies, and other resources,
from the applicant organization
or the lead applicant
organization.
Explanation:
 Describe the facilities that will be used…
 …consider how the applicant will meet the
requirements for confidentiality of information at
34 CFR 369.46 and the extent to which facilities
and other resources are fully accessible by
individuals with disabilities.
 Identify specific contributions to the project by
the applicant and by collaborating organizations,
including in-kind contributions, cost sharing,
donations, etc.
Facilities
 Describe the facilities that will be used for the project.
• How are these facilities paid for?
 How are the facilities and other resources fully
accessible by individuals with disabilities?
•
If they are not, what is the timeline to get them accessible and who
will pay for them?
34 CFR 369.46
What are the special requirements pertaining to the protection, use,
and release of personal information?
•(a) All personal information about individuals served by any project
under this part, including lists of names, addresses, photographs, and
records of evaluation, must be held confidential.
•(b) The use of information and records concerning individuals must be
limited only to purposes directly connected with the project, including
project evaluation activities. This information may not be disclosed,
directly or indirectly, other than in the administration of the project
unless the consent of the agency providing the information and the
individual to whom the information applies, or his or her representative,
have been obtained in writing… The final product of the project may not
reveal any personal identifying information without written consent of
the individual or his or her representative.
What will the lead applicant (the tribe) contribute?
•To calculate the tribal 10% match, divide the requested
Federal funds by 9 for each year.
Example: If your requested federal funds total $300,000.00
Your required tribal match is $33,333.33
•The match or in-kind may include:
-Office space or a building
-Building modifications
-Office furniture, equipment, and supplies
-Staff
-Vehicles
-Cash
Key words
2. The extent to which the costs
are reasonable in relation to the
objectives, design, and potential
significance of the proposed
project.
Explanation
 When describing the relationship of cost
to objectives, design, significance, and
outcomes, the proposal can provide
information about any special factors that
influence the cost.
Cost:
Are there any factors that influence cost?
•
•
•
•
Personnel salaries and fringe benefits
Rural location (travel line item)
Staff development and training
Cost for contractual assessments and evaluations of
clients
• High or low client caseload and expected number of
employment outcomes
• Indirect cost rate
Key words:
3. The extent to which the costs
are reasonable in relation to the
number of persons to be served
and to the anticipated results and
benefits.
Refer to:
• Proposed Budget
–
–
–
–
–
–
Personnel/Fringe Benefits
Travel
Equipment
Supplies
Contractual
Other
• Proposed Goals and Objectives
– How many consumers will the program serve each year and
how many will achieve an employment outcome each year?
– How does this change from year to year?
– How did you come up with this number?
In this section you will
demonstrate the infrastructure to
support the program and that the
costs are reasonable to the overall
goal(s), operation, and outcomes.
Quality of the
Management Plan
15 POINTS
Criterion
1.
The adequacy of the management plan to achieve
the objectives of the proposed project on time and
within budget, including clearly defined
responsibilities, timelines, and milestones for
accomplishing project tasks.
2.
The extent to which the time commitments of the
project director and principal investigator and other
key project personnel are appropriate and adequate
to meet the objectives of the proposed project.
Key words:
1. The adequacy of the management
plan to achieve the objectives of the
proposed project on time and within
budget, including clearly defined
responsibilities, timelines, and
milestones for accomplishing project
tasks.
Explanation:
 …describe the process by which the goals and
objectives will be met, such as the roles and
responsibilities of project staff, and when and how
these will be achieved.
 Major tasks and activities should be broken down
into action steps to be completed by specific dates.
 Applicants can use a timetable, GANTT chart, or
Pert Chart to graphically present the sequence and
relationship of project activities to be included in
the proposal.
WHO…
•Who will administer the Project?
•Who are the Key Personnel?
•Who are the Consultants?
•Who are the Collaborators?
•Who will submit necessary reports?
•Who is responsible for carrying out the specific
objectives and action steps of your project?
What…
• What are the program goals and objectives?
• What are the roles, responsibilities, and expectations of the
key personnel to accomplish the objectives of the project?
• What will the consultants be responsible for?
• What dissemination material will be developed, including
alternate format?
• What supplies or equipment will be needed to accomplish
an objective or an activity?
• What is the expected outcome for each objective?
When…
• When will the objectives begin and end?
• When will program evaluations begin and end?
• When will staff be hired and trained as needed?
• When will major benchmarks be scheduled for
each year?
• When will dissemination material be developed
and utilized?
Key words
2. The extent to which the time
commitments of the project
director and principal investigator
and other key project personnel are
appropriate and adequate to meet
the objectives of the proposed
project.
Time commitments:

Explain the FTE for each staff member and briefly
describe their primary job responsibilities and
duties.

Are the time commitments adequate to carry out
the program objectives and related activities?

How do the job responsibilities and duties of each
staff member relate to the objectives of the project?

If the Director is serving as a director for other
projects, and the FTE is supported by the tribe, is
the time commitment of the director adequate to
successfully manage your program?
In this section you will show
who is responsible for what,
how and when!
Quality of the Project
Evaluation
5 POINTS
Criterion
1.
The extent to which the methods of evaluation are
thorough, feasible, and appropriate to the goals,
objectives, and outcomes of the proposed project.
2.
The extent to which the methods of evaluation include
the use of objective performance measures that are
clearly related to the intended outcomes of the project
and will produce quantitative and qualitative data to the
extent possible.
3.
The extent to which the methods of evaluation will
provide performance feedback and permit periodic
assessment of progress toward achieving intended
outcomes.
Key words:
1. The extent to which the
methods of evaluation are
thorough, feasible, and
appropriate to the goals,
objectives, and outcomes of the
proposed project.
Explanation
 Describe how appropriate and reliable
data will be obtained and evaluated.
Methods of evaluation may include:
•Internal and External Evaluators
•Needs Assessment
•Consumer Satisfaction Survey (consumer input)
•Focus Groups
•Program audits covered by tribal resources
•Personnel Evaluations
Types of evaluation may include:
•Formative
•Summative
•Performance monitoring/audit
•Outcome
•Impact
•Performance management
•Cost/benefit
Key words:
2. The extent to which the methods of
evaluation include the use of objective
performance measures that are
clearly related to the intended
outcomes of the project and will
produce quantitative and qualitative
data to the extent possible.
Explanation
 Proposals can consider use of external
evaluation methods.
QUANTITATIVE
•
Data described in terms of a quantity or number.
•
Quantitative data is collected through closedended questions, where users are given a limited
number of answer choices, or asked to answer on
a scale.
•
While quantitative data collection is suitable for
collecting numeric data such as age, income,
number of staff, number of children, etc., many
types of information can be collected
quantitatively if placed on a scale.
QUALITATIVE
 Data described in terms of a quality, as opposed to
“quantity”.
 Qualitative data is often obtained through asking
open-ended questions, to which the answers are not
limited to a set of choices or a scale.
 Qualitative data collection is most useful when you
would like information in people’s own words, or
when the questions you are asking have too many
possible answers for you to be able to list them.
 Qualitative data is more time-consuming to analyze
than quantitative data, but can be a worthwhile and
important part of a data collection effort.
Key words:
3. The extent to which the
methods of evaluation will
provide performance feedback
and permit periodic assessment of
progress toward achieving
intended outcomes.
Explanation
 …include a description of how evaluation
activities will be phased in with other
project tasks to ensure that periodic
assessment provides performance feedback
to project staff in time to influence the
conduct of the project.
 Evaluation methods can include methods of
gathering consumer input.
Remember…
•
All proposed evaluation methods and/or activities
should provide you with performance feedback,
and if appropriate, provide a plan of action to
resolve problem areas (project components) where
improvement or corrective action is required.
•
If your evaluation method is not working, you will
need to consider other methods.
•
Don’t develop complicated methods that you don’t
have resources to carry out, or expertise to
implement.
This section ties in with your goals
and objectives…Be sure you
evaluate to those goals. And don’t
forget, evaluation will help you not
only prove your program, but
improve it as well!