FINAL
EL CAMINO COLLEGE
Office of the President
Minutes of the College Council Meeting March 23, 2009
Present: Francisco Arce, Sean Donnell, Thomas Fallo, Bob Gann, Ann Garten, Irene
Graff, Peter Marcoux, Megan McLean, Barbara Perez, Susan Pickens, Ivana Poste, Gary
Robertson, Luukia Smith, and David Vakil.
1. BP 5030 – Fees. Jeanie distributed the updated version that incorporated changes
recommended by College Council.
a. President Fallo would like the students to review this policy this Thursday.
b. The fee table will not be referred to as the “Board of Trustees fee table.”
c. It was suggested include “the following fees may be exempt” to the
statement in the first paragraph of the page 1 of the procedure.
d. It was noted that number 17 on the Fees for Services on the page 1 of the
procedure included number 18.
e. There was discussion about number 1 on page 3 of the procedure where it
says “Students are required to pay fees within ten (10) days of their
enrollment in courses.” It was decided to keep that statement in, even
though it is not a practice. The statement can be changed later. It was
decided that Jeanie and JoAnn would co-chair a committee to discuss fee
payment requirements.
f. On number 1 on page 3 of the procedure the statement “by published
deadline per class schedule” will be added in the last sentence where it
relates to refunds of fees.
g. Fee schedule – page 4 of procedure. It was decided to put a date on the
schedule. Jeanie will find out about number 25 – fees for providing special
certificates. She will also find out about number 24 – fees for criminal
background checks.
2. College Council Policies/Procedures completed in the 2008-2009 time frame:
1. BP 4070 – Audit Enrollment –Adopted on 07/21/08.
2. BP 4300 – Field Trips & Excursions – Adopted on 3/16/09.
3. AP 4300 – Field Trips & Excursions – Adopted on 3/16/09.
Pending from 2008-2009
4. BP 2715 – Code of Ethics/Standards of Practice – distributed at College
Council on 3/9/09.
5. BP 3050 – Institutional Code of Ethics, distributed at College Council on
12/1/08
6. AP 7120A – Administrative Hiring Procedures, distributed at College Council
on 2/23/09
7. BP 5030 – Fees – last distributed 3-23-09.
Agenda for the March 30, 2009 Meeting:
1. Minutes of March 23, 2009
2. Board Policy and Administrative Procedures 5030 – Fees
3. Planning Summit Update
4. VP – Board Policy update
5. Status of College Council Goals 2008-2009
College Council Goals 2008-2009
a. Focus on responding to the Accrediting Commissions Recommendations.
b. College Council members will report to and from their constituent groups.
This will be done quarterly.
c. Review annually – El Camino Community College District – Vision
Statement, Mission Statement, Statement of Philosophy, Statement of Values,
Guiding Principles & Strategic Goals for 2007-2010. Jeanie will bring this in
March.
d. Continue to build a sense of (campus) community. Assigned to Luukia &
Angela.
e. Complete 10 policies and work towards pairing procedures with policies. The
goal is to get everything posted. Everyone will bring a list of policies they are
working on.
f. All Administrative Procedures that accompany Policies will go through
College Council.
g. Incorporate the spirit of Accreditation in every day college operations.
h. Academic integrity as a team. Pete will determine how this can be measured.
i. Empower and encourage faculty and staff to create a culture that is safe for
students and conducive to learning. Physically safe and intellectually safe.