FINAL
EL CAMINO COLLEGE
Office of the President
Minutes of the College Council Meeting March 30, 2009
Present: Francisco Arce, Thomas Fallo, Ann Garten, Irene Graff, Chris Jeffries, Peter
Marcoux, Megan McLean, Saul Panski, Barbara Perez, Susan Pickens, Gary Robertson,
Luukia Smith, Arvid Spor, and David Vakil.
1. BP & AP 5300 – Fees
a. Jeanie distributed both at ASO on Thursday and asked that any comments be
given to Megan. The Compton Center needs to have an opportunity to review
these as well.
b. Jeanie and JoAnn will contact constituent groups to get members for the
committee to discuss fee payment requirements.
c. The transcript fee is currently $2.00. We are contracting with a firm that will
handle the on-line processing which would cause the additional cost. Jeanie is
going to find out exactly what this firm will be doing and report back to
College Council.
d. Bill Mulrooney knows of no fees for special certificates or background checks,
so these have been removed from the fee table.
e. Jeanie will add LiveScan to fee table.
2. Accreditation Response – This will be sent either March 31st or April 1st. Names
listed in the report are people that are going to be part of the October review. We are
trying to see if we can get them to review this and discuss our status in June. We
hope this will satisfy them. There is concern with our course review time line. We
say it would take three more years to do and that is a serious issue. We have to see
what we can do about trying to speed that up. Some colleges have taken their courses
and reviewed them in that year. Francisco is having an emergency meeting with the
deans tomorrow about the status of curriculum. To have all courses complete we will
have to hire some faculty to provide technical assistance this summer. Francisco is
meeting with the deans first and then with the curriculum leadership.
3. Planning Summit – There were 50 attendees. They reviewed and discussed planning
rubric and looked at our model. Each group was given the following three questions:
1. What are we doing well? 2. What aren’t we doing well? 3. What do we need to
improve? Arvid has developed a summary and time lines are needed for action steps.
When completed it will go through Planning & Budgeting Committee at ECC and
Compton. Arvid will send his Planning Summit notes to both ECC and Compton
listserves.
4. College Council Policies/Procedures completed in the 2008-2009 time frame:
1. BP 4070 – Audit Enrollment –Adopted on 07/21/08.
2. BP 4300 – Field Trips & Excursions – Adopted on 3/16/09.
3. AP 4300 – Field Trips & Excursions – Adopted on 3/16/09.
Pending from 2008-2009
4. BP 2715 – Code of Ethics/Standards of Practice – distributed at College
Council on 3/9/09.
5. BP 3050 – Institutional Code of Ethics, distributed at College Council on
12/1/08
6. AP 7120A – Administrative Hiring Procedures, distributed at College Council
on 2/23/09
7. BP & AP 5030 – Fees – last distributed 3-30-09.
Agenda for the April 6, 2009 Meeting:
1. Minutes of March 30, 2009
2. Team Reports
3. Basing Grades on Attendance (Sean Donnell)
4. Board Policy and Administrative Procedures 5030 – Fees
5. Planning Summit Update
6. Status of College Council Goals 2008-2009
College Council Goals 2008-2009
a. Focus on responding to the Accrediting Commissions Recommendations.
b. College Council members will report to and from their constituent groups.
This will be done quarterly.
c. Review annually – El Camino Community College District – Vision
Statement, Mission Statement, Statement of Philosophy, Statement of Values,
Guiding Principles & Strategic Goals for 2007-2010. Jeanie will bring this in
March.
d. Continue to build a sense of (campus) community. Assigned to Luukia &
Angela.
e. Complete 10 policies and work towards pairing procedures with policies. The
goal is to get everything posted. Everyone will bring a list of policies they are
working on.
f. All Administrative Procedures that accompany Policies will go through
College Council.
g. Incorporate the spirit of Accreditation in every day college operations.
h. Academic integrity as a team. Pete will determine how this can be measured.
i. Empower and encourage faculty and staff to create a culture that is safe for
students and conducive to learning. Physically safe and intellectually safe.