Administrative Services Staff Meeting
May 11, 2004
PRESENT:
__x_Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
____Allene Quarles
__x_Marcy Wade
__x_Satish Warrier
Minutes: The minutes of April 20 were approved.
ITS Security Issues: There is concern about making the server rooms more secure. There is a
fire wall around the telephone room, and it was thought that the area around the server rooms
should be fire corridor. Bob will investigate.
Tentative Budget: Copies of the 2004-05 Tentative Budget were shared with the group. It has
already been shared with the PBC, and it has already been sent to the printer. Noted:
 The President’s letter to the Board stresses that there is still much uncertainty regarding
the State budget. More should be known when the May Revise is released later this
month.
 The hiring freeze has put ECC in a relatively good position so far.
 One major change is that the cafeteria fund report has been eliminated because it is now
under the Bookstore.
 A list of assumptions related primarily to the general fund unrestricted has been provided.
ECC’s assumptions are as of May 3.
 ECC’s conservative estimate of COLA is 1.84%. Also, it has always been ECC’s
practice to not recognize growth until it happens.
 A deficit is not built into the 2004-05 projections.
 The student fee rate is still unknown; consequently, no increase was shown in the
Tentative Budget.
 Salary increases from January 1, 2004, are shown. Since the real numbers are still
unknown, a 6% increase was used for items like staff benefits, PERS, medical, dental,
workers’ comp, etc.
 Salary for the eleven approved new faculty hires is included.
 $600,000 has been transferred to capital outlay from the unrestricted budget.
 The police building has been paid off.
 Property and Liability Self-Insurance Fund estimates are based on current year
projections.
 There is more income in the Bookstore accounts due to the convenience stores and delis.
Hiring Freeze
 The president has indicated some willingness (depending on the May Revise) to consider
unfreezing some more positions; therefore, the March 29 memo needs to be reprioritized
to identify any changes that have occurred since then. Those positions currently approved
would not change. Questions raised: What happens to positions not approved for filling?
Do they become “tombstone” positions in the back of the budget book? Were vacancies
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to be dealt with in Q-builder? There was confusion and disagreement as to what was to
be included in Q-builder.
If the college wants ITS support 24/7, it will need to provide staffing support for that kind
of an operation.
An in house phone switch (with the necessary staffing) needs to be considered. With all
the SBC price increases, ECC could save 40% on the in house setup.
Managers are to give Vic updated information on their most urgent staffing needs.
Committee Reports/Division Issues
 Satish Warrier
 Due to the positive feedback he received on his E-mail regarding scheduled system
down time, he will continue to issue these E-mails. It was suggested that he should
also send explanations of unscheduled down time.
 A review of the ECC phone bill has uncovered an unauthorized monthly charge of
$264, which has been taken out of the ECC phone fund for quite a while. Janet said
that Accounts Payable needs to be contacted to stop payment on this item and pursue
getting the money back.
 He will be on vacation all of June.
 Mike D’Amico: Although Jim Schwartz is considering the proposed use of ECC’s
Stadium for a major 6-week movie production (Monday through Friday from midSeptember to October) for financial reasons, Mike can’t support. A production this size
for this length of time at the beginning of the fall semester will cause severe problems
with campus access, parking, security, etc. for ECC students, faculty and staff.
 Donna Manno
 The Faculty and Staff Appreciation Day Reception will be held on May 27 at 1 p.m.
in the East Dining Room. Arthur Verge is the winner of the Distinguished Faculty
Award, and Easter White is the winner of the Distinguished Staff Award.
 OMNI training will begin this week, and the CPR training was very well received.
 Marcy Wade
 There is a Liebert Cassidy workshop today on discrimination issues.
 The approved faculty recruitments are proceeding and they are preparing for the
classified searches.
 Muriel is on jury duty.
 Alex Kelley
 He will be putting out an announcement regarding the college phone bill. Managers
need to review their phone bills carefully and evaluate the necessity of all phones.
Every phone that can be eliminated will save the college money. Use the online
requisition form for phone changes.
 Bob Gann
 He was in Sacramento last Tuesday investigating the possibility of getting capital
construction dollars to supplement the bond program. The news was not good; all
funding from Prop 55 is already allocated. All ECC will get is the amount promised
for the LRC. In Sacramento, it was suggested that he change some components of the
capital construction plan (like separating the Student Services Center from other
projects), which might make it more feasible to get State support.
 Due to rumors circulating about possible electrical shortages this summer, he feels it
is important for those involved to get together to review the outage plans.
 Regarding Phase 1 of the Natural Science project, they haven’t been able to activate
the fire alarm system yet, and there is a problem with balancing the air flow system.
 Pam Fees
 The retirement lunch is a week from tomorrow at the Daily Grill.
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 She brought back a number of handouts from the recent CASBO conference, and she
will make copies of anything anyone is interest in.
 Gay is out of ICU, and her anticipated recovery time is 90 days. Vic, Pam and Jim
Schwartz did the 320 Report in her absence.
Rocky Bonura
 The work shirt program under way. July 1 is the first day Facilities staff will wear
them.
 There is a photo ID meeting tomorrow.
 The AED program should get started in about a month.
 Indoor air quality studies are being done in the Music Library.
David Miller: The air balancing in the Natural Science Complex should be completed in
the next week or two. They are working intensively on moving Chemistry out and
Physics into the modular buildings to get ready for summer school. ECC will do the haz
mat abatement.
Janet Clarke: There are issues with how procedures in the travel manual are being
handled. The college may need to require receipts for everything. She will bring a copy
of the manual to the next meeting, and this will be an agenda item.
Meeting adjourned at 9:35 a.m.
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