EI Camino College
Associated Students Organization
Finance Committee Meeting Minutes
September 14, 2011
3:00 p.m. - ASO Executive Office
I.
II.
Call to Order
President Rebekka Asher called the meeting to order at 2:59 pm
Roll Call
 Members present:
Director of Finance: Kenji Tomoda
President: Rebekka Asher
Advisor: Rebecca Cobb
Student at Large: Sharon Asher
Director of Accounting: Tom Connolly

Quorum was established.

Alternates present:
Student Development Office: Breanna Anderson

Administrative Assistant:
Kevin Paxton

Guests:
Director of Academic Affairs: Cindy Valdez
III.
Approval of the Minutes
Kevin Paxton stated that under item 5.1 Rebecca Cobb made the motion and did
not second. Kenji Tomoda was not present at the lasts meeting to have had the
gavel passed to him during the approval of the agenda.
 Motion to approve the minutes of August 23, 2011 as amended made by
Rebekka Asher. Seconded by Sharon Asher.
Motion Passed.
IV.
Approval of the Agenda
Rebekka Asher stated that the ASO is not voting on a new floor map under item
5.4 but instead a new floor mop.
 Motion to approve agenda as amended for September 14, 2011 made
Rebecca Cobb. Seconded by Rebekka Asher.
Motion passed.
V.
New Business
5.1 ASO Logo Design
 Motion to table item 5.1 until Jasmine returns made by Rebekka Asher.
Seconded by Sharon Asher. Motion Passed.
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


returned to item 5.1
Josh Casper stated that finance item 5.1 is to pay the woman who created the new
ASO logo and to also pay for the rights of the logo.
Motion to allocate $150 from AS Public Relations account (#71-55001-00836412-7670) to pay for the new ASO logo made by Rebekka Asher.
Seconded by Sharon Asher. Motion passed.
Motion to return to item 5.5.1
5.2 Mileage Money – Rebekka Asher
Rebekka Asher stated that Erick Hernandez as Region 7 Representative must do a
lot of traveling by car. This item is to reimburse him the expense cost per mile of
travel.
Motion to not exceed $150 for the Region 7 Representative travel
expenses from account (# 72-55714-00-836115-7670) made by Rebekka
Asher. Seconded by Sharon Asher. Motion Passed.
5.3 General Assembly – Rebekka Asher
Rebekka Asher stated that six people want to attend the conference. Those people
are: Rebekka Asher, Erick Hernandez, Patrick Mondestin-Howard, Nestor Rogel,
Rebecca Cobb, and Breanna Anderson
 Motion to not exceed $4,000 from the AS Conference Attendance account
(# 72-55229-00-836115-7670) to attend the Fall General Assembly
Conference in November made by Rebekka Asher. Seconded by Sharon
Asher.
Motion Passed.
5.4 Floor Mop – Rebekka Asher
Kevin Paxton stated that the newly purchased ASO mop is defective and needs to
be returned for a new one. Tom Connelly stated that the original receipt can be
retrieved from Hong Tran in accounting.
 Motion to allocate $20 to for a new ASO mop from AS Supplies account (#
71-55001-00-836101-7670) made by Rebekka Asher. Seconded by Sharon
Asher.
Motion Passed.

Motion to have a 15 minute recess made by Rebekka Asher. Seconded by
Sharon Asher. Motion Passed.
 Kenji Tomoda reconvened the meeting at 3:33pm
5.5 – Reactivating Student Trustee Account – Joshua Casper
 Motion to reactive the Student Trustee account #71-55001-00-8361087670 made by Rebekka Asher. Seconded by Sharon Asher. Motion Passed.
5.5.1
Motion to table item 5.5.1 made by Rebecca Cobb. Seconded by
Rebekka Asher. Motion passed
Returned to 5.5.1 from 5.1
Josh Casper stated that he wishes to have the inactive Student Trustee
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account activated and to transfer funds into it; this is to cover costs for the
Student Trustee’s travel expenses to attend the NCCF conference from
October 12-14. The board paid for registration; however, not for hotel,
mileage, or parking. The total cost being: $461.30
Motion to table item 5.5.1 until the next meeting made by Rebecca
Cobb. Seconded by Rebekka Asher. Motion passed.
5.6 – Creating AS Sustainability Account – Jasmine Hormati
 Motion to table item 5.6 and 5.6.1 made by Rebecca Cobb.
Seconded by Rebekka Asher. Motion Passed.
Returned from 5.5 to 5.6
Jasmine Hormati stated that the Sustainability account as a fundraising
account. The first event that this committee will hold will be National
Recycling week. If any other events ASO approves could also use this
account.
Rebecca Cobb stated that it will be easier to allocate funds from one
account rather than, moving from one account to another and back to fund
an event. Josh Casper stated that this account would later have its own
funds in future years, and the mulit-transfers are not existent.
Rebecca Cobb stated that the Sustainability Committee needs to prove the
need for funds before it should have the funds transferred to it.

VI.
VII.
VIII.
Motion to create an AS Sustainability account made by Rebekka
Asher. Seconded by Sharon Asher. Motion passed.
Old Business
-None
Public Comments
-None
Adjournment
 Motion to adjourn Finance meeting made by Rebecca Cobb. Seconded by
Rebekka Asher.
 Meeting adjourned at 3:52pm
Minutes Written by: Kevin Paxton
Minutes Verified by:
_____________________________________
Director of Finance, Kenji Tomoda
___________________________________
Rebecca Cobb, Adviser
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