Division Council Meeting Minutes
Wednesday, May 27, 2009
9:30 a.m. – 10:30 a.m.
Chaired by Bill Cooper
Matriculation
 Attended a Matriculation Conference on May 1st which discussed the recording of MIS
Data. According to this conference, all student contacts should be recorded as a follow
up. For example, the mailing of probation letters, are considered a student contact follow
up. This data is currently being inputted into SARS. Other student contact that was
mentioned included Transfer Center tours, workshops, mailings, mentoring, and tutoring.
Puente and Project Success student contact should also be inputted in SARS to be
recorded as student follow-up. The deadline for the data report is July 15th.
 In the planning stages for Matriculation and Student Enhancement Program workshop
counseling schedules. All counselors will assist with workshops during the peak periods
of July and August.
 The procedure for placing students on hold is in discussion. The hold will be effective the
fall semester affecting students registration for the winter and spring terms.
 The portal warnings were revised and have been sent which will notify a student of their
probation status when logging into MyECC.
 All probation students received a letter and were entered into SARS under the SEP SARS
code. This raises a problem because it gives the perception that the student has attended a
SEP workshop. G.C. will work with L.P. and M.P. to create a new code to resolve this
discrepancy.
 The appointment center student workers can assist the program coordinators with the
inputting of the student contact data in SARS.
Athletic Program
 Emails have been sent indicating that Physical Education may possibly be cut to noncredit classes which would take $1 million dollars out of the budget. Classes will not be
cancelled or added for the fall semester. Recommendations were made to call the
legislator to oppose this proposal because P.E. generates a lot of FTES.
 Priority registration began on May 11th. Predicts that by July 1st there will not be any
classes left on the campus.
 Athletic orientations will start next week for the fall and will continue all summer.
Adult Re-Entry
 The student educational plans are current.
 Preparing for the final workshop on June 2nd which is themed goal setting.
Career Center
 Due to approaching the end of the semester, activities are slowing down. An approximate
count of activities for the semester are 26 career orientations, 23 classes presentations,
and 5 tours. The final tallies will be known by the end of the month.
 Dr. Smith requested COPS training for all advisors. The training will be scheduled for the
beginning of June.
 In the process of inputting the students who participated in activities as follow-up for the
MIS Data report.
Division Council Meeting Minutes
Wednesday, May 27, 2009
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A tour of the Orange County Fire Station will be on July 30th.
Classes are currently coming to the Career Center for orientations.
The center is also really busy with students registering for summer and fall. As a result
the center had to reserve and block to accommodate for class visits while also trying to
maintain walk-in students.
All plans need to be submitted to Dr. Smith by the end of August for fall semester.
In the process of completing the SLO for fall 2009.
Project Success
 Due to the budget cuts, the future of the program is currently in negotiations. K.K.,
Harold Tyler, B. M., and E.M. met with Dr. Fallo who is supportive of continuing both
Project Success and Puente.
 B.M. and E.M. are currently working on budget proposals.
 Over 60 students are currently on the waiting list and referrals are constantly coming in.
 The Project Success Opportunity Drawing, held on May 15th, raised $344. Brian thanked
all the staff that helped with the decorations.
 The Awards Luncheon guest speaker was Dr. William Franklin. Dr. Franklin is the EOPS
Director from Cal State Dominguez Hills University. He is a supporter of the program
and future collaborations are in the works.
 The Project Success Retreat is Tuesday, June 16th to discuss the future plans of the
program.
 All interested students are being accepted in addition to the waiting list students to offset
those that are no longer interested.
 The Project Success Student and Parent Orientation dates are pending but will take place
this summer.
Puente Project
 G.C. is working with Puente Phase II students from cohorts 19, 20, 21 and 22. N.F. is
working with Puente cohort 23 and the coordination activities.
 There are approximately 14 students graduating and transferring to 4 year universities.
 The Awards Dinner is scheduled for June 4th.
 A notice has been received from the state office addressing the Governor’s plan to cut
Puente, Mesa, and other programs supported by the UC’s. The state Puente office asked
for the coordinators to contact the mentors and students for their support. Nancy is
currently coordinating.
 Currently recruiting students. The eligibility is based on the placement exams. The
prerequisites for the program are English A and English 84. Students will be accepted at
English 82 because they can make up the course in the winter but English A is a must for
fall semester in order to take English 1A in the spring.
SSTARS
 34 scholarships were reviewed and 2 were awarded for students transferring to 4 year
universities.
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Division Council Meeting Minutes
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77 scholarships are currently being reviewed and 2 will be awarded for the continuing
students with a 2.4 g.p.a. or higher, completed at least 12 units, and are attending
ECC next year.
The reviewing of the applications are very time intensive causing C.J. to take
applications home where she has spent hours reviewing.
There are many more applicants this year compared to last year.
The application deadline was a good date this year because it did not coincide with
the regular application deadline.
Student Enhancement Program
 The advisors will be used to conduct the enhancement information sessions.
 The advisor and counselors schedules will be reviewed to coordinate the dates and
times of the workshops.
Special Resource Center
 Preparing for summer and fall registration.
 The following workshops are currently available: Welcome Workshop, Co-Parent
Workshop, and Registration Workshop. The dates can be found on the SRC online
calendar.
Transfer Center
 Closing out the end of the year activities.
 The last tour of the semester is to USC on Friday, May 29th
 Admit Reception is Tuesday, June 2nd from 5:30 p.m. – 8:00 p.m. in the Activities
Center. There are currently 120 students that have RSVP. The students have been
admitted to an UC, CSU, or private school. The students are allowed to have 2 guests.
8 UC representatives and 6 CSU representatives will be in attendance. The order of
the reception will begin with a half hour for mingling followed by ECC president, VP
of SCA, two student speakers, and the acknowledgement of the representatives.
There will be finger foods and light refreshments. Afterwards the students will have a
mini group pre-orientation with their school representative. Jonathan Harris is the
student speaker that will address UC transfer students. The CSU student speaker has
not yet been confirmed.
 The summer fair is June 30th from 10:00 a.m. – 1:00 p.m. Over 20 representatives
have confirmed.
 The Transfer Academy is a pilot program that is designed for students who were in
First Year Experience and are now in their second year at ECC. C.M. referred a list of
eligible students to S.O. and R.L. 50 students were selected from the list. The goal is
that the chosen students will apply this fall to the university for admittance in fall
2010. The first orientation was Tuesday, May 26th. The second orientation will be
Wednesday, May 27th. In the orientation the students are given a contract that assures
their promise to the academy which is signed by the student in addition to other
requirements. Students are given a contact sheet of the staff/faculty in the Transfer
Center and a list of the transfer services where the majority of them will have the
priority to receive.
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There is a recurring issue with students who are coming into the Career and Transfer
Center requesting assistance with their registration. The student workers in the center
do not have the knowledge to assist with the technical difficulties that students are
having. They are also not able to sit and help students with registration because it
hinders the work duties they need to provide for the Career and Transfer Center.
According to V.N., the student ambassadors at the information counter were suppose
to be helping with the student registration but the latest response is that the student
ambassadors are not able to leave the counter in order to assist students. V.N. requests
for campus police to walk through the counseling office in the morning, afternoon,
and evening.
According to G.C., this issue was mentioned by Dr. Smith in a meeting that
determined the student ambassadors are not allowed to view other student’s personal
information due to FERPA. A procedural list is available at the information counter to
help the students complete the online application.
According to B.C., this issue puts the counseling staff and faculty in a very vulnerable
position since students are getting the run around. There are a lot of frustrated
students and this will only exacerbate their frustration that will turn to anger. B.C.
suggested for everyone to be very aware and alert because all it takes is one person to
cross the line.
SCA
 The last meeting was on May 12th.
 Three students at the Compton Educational Center will be receiving the Presidential
Scholarship. This is the highest scholarship that ECC/Compton offers. This is the first
time students have been eligible for the award since El Camino and Compton merged.
 Four students have been expelled from ECC for forgery. As a result, the revision of
board policy 5500 is necessary. This policy highlights academic honesty and standards
of conduct.
 Dr. Nishime is not clear on the purpose of the Transfer Academy. She linked the
academy to FYE as an indication that special programs were providing additional
services to students that are already being served. She did not understand that this
program was a pilot that would possibly become campus wide. She is opposed to
programs like Puente, Project Success, and FYE with a fairly small group of students
receiving the services. B.C. was able to explain to Dr. Nishime that the Transfer
Academy is not a replication of FYE but it is a pilot that could be expanded for the
entire campus.
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