WCJC
BOARD OF TRUSTEES
AGENDA PACKAGE
FOR THE REGULAR BOARD MEETING
JANUARY 21, 2003
Prepared by the
Office of the President
Wharton County Junior College
I.
Determination of Quorum and Call to Order
II.
Pledge of Allegiance
III.
Reading of Minutes.................................................................................................................................................A
A.
Regular meeting on November 19, 2002
B.
Regular meeting on December 12, 2002
IV.
Citizens’ Comments (approved by board on 5-20-99)
This is an open forum for those persons who wish to make presentations to the board and who have
signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty
minutes for all presentations.
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of
the public, including college employees) may request to address the board in open meeting. If, however, the
topic of the presentation to the board falls within one of the other policies of the college, such as the employee
complaint or grievance policy or student complaint policy, the person must first go through the proper
administrative channels. In such cases, the right to address the board is guaranteed after the administrative
channels have been exhausted.
If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless
the employee or officer about whom the comments are made requests that the comments be made publicly.
These presentations are made for information purposes only. The board is required to listen to the
presentations but not to discuss or act on the items presented. If the board feels the matter warrants further
attention, it can be placed on the agenda for a subsequent meeting.
V.
Special Items
VI.
Presentations, Awards, and/or President’s Report
A.
Award from GASB
Board of Trustees Agenda
January 21, 2003
Page 2
VII.
B.
Resolution for Martha Kolojaco
C.
Recognition of LVN Program at Poly Ryon Scholarship donation
Reports to the Board........................................................................................................B
A.
Financial Reports
(FINANCIAL REPORTS ARE MAILED UNDER SEPARATE COVER)
VIII.
B.
Information Item: Management Reports
C.
Information Item: Reports from College Governance Councils
D.
Information Item: Clipping Service for month of November and December
Reports from Committees of the Board
A.
Audit/Finance Committee: Mr. Stockton
B.
Facilities Committee: Mr. Petersen
C.
Legislative Committee: Mr. Petersen
-CONSENT AGENDA-
By consent of the board of trustees, the following items may be acted on in a single motion “to approve the consent
agenda as presented.” If, however, any trustee wishes to discuss a particular item or for any reason wishes to act
on any given item separately, he or she may simply notify the board chair to remove that item or items from the
consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent
agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.
IX.
Matters Relating to General Administration..............................................................................C
A.
Approval to classify funds held in Texpool as cash equivalents for financial statement reporting
B.
Approve attached Guidelines and Criteria for Granting Tax Abatements by Wharton County Junior
College
C.
Approve tax abatement request from J-M Manufacturing Co., Inc.
D.
E.
Approve tax abatement request from Don Elliott Autoworld
Approve the land swap between Wharton County Junior College and Pelic Development at the
Sugar Land Campus
Board of Trustees Agenda
January 21, 2003
Page 3
F. Approve the low bid from UniFirst of Victoria for $4.29 per week on uniforms and $0.61 on
24” treated mops – (not to exceed $16,000 - current unrestricted operating budget for 20022003)
X.
XI.
XII.
Matters Relating to Academic Affairs
A.
Approve an additional $4,275.00 for added pages and copies of the 2003 Kids College schedule for
Sugar Land – ($1,171.00 previously approved; $4,275.00 – additional needed; Total requested
$5,446.00 - current unrestricted operating budget for 2002-2003)
B.
Information item only:
1.
Seek sealed bids and quotes from vendors to provide equipment, software, and furnishings
needed to start the Graphics Communication Program ($56,125 – plant fund for 2002-2003)
2.
Seek sealed bids from vendors to print the 2002-2003 college catalog – ($25,000 – current
unrestricted operating fund budget for 2002-2003)
Matters Relating to Administrative Services
A.
Approve payment of $10,000 in addition to the amount approved April 16, 2002, for the external
audit functions for FY2002 – ($10,000 – current unrestricted operating budget for 2002-2003)
B.
Approve additional SCT consulting/technical services and consultant travel for the implementation
Banner - (not to exceed $110,040 – reserve fund)
Matters Relating to Student Services
-None-
XIII.
Matters Relating to Personnel ................................................................................................................................D
A.
Board of Trustees
B
Office of President/Senior Administration
C.
Office of Academic Affairs
1.
Approve Karen B. Smithey, regular full-time instructor of early childhood development,
FAC-1-12, change from 12-month contract to 9-month contract beginning January 13,
2003
D.
Office of Administrative Services
E.
Office of Student Services
Board of Trustees Agenda
January 21, 2003
Page 4
XIV.
F.
Information Items: Contract Personnel Actions
G.
Information Items: Non-contract Personnel Actions
1.
Deanna Feyen employed as regular, full-time documentation specialist for the Athletic
Department, P-10-0, effective January 22, 2003
2.
Connie B. Simon given additional assignment of activities assistant, $10.00/hr. x 4 hr./wk.
x 15 wks. = $600.00, effective January 13, 2003
3
Loraine R. Anders employed as a temporary, full-time general office clerk at $7.66/hr. x
40 hrs./wk. x 4 wks. = $1,225.60, January 6, 2003
4
Barbara Burris employed as temporary, part-time transcript analyst, $9.39/hr. x 40
hrs./wk. x 6 wks. = $2,253.60, effective January 6, 2003
5
Janie M. Zahradnik employed as temporary, full-time general office clerk, $7.66/hr. x 40
hrs./wk. x 4 wks. = $1,225.60, effective January 6, 2003
6
Delores C. Cadriel employed as temporary, part-time general office clerk, $7.66/hr. x 40
hrs./wk. x 4 wks. = $1,225.60, effective January 9, 2003
7
Clissa M. Howard employed as temporary, part-time general office clerk, $7.66/hr. x 40
hrs./wk. x 4 wks. = $1,225.60, effective January 9, 2003
8
Teresa Hudec employed as regular, part-time instructional aide, $9.00/hr. x 19 hrs./wk. x
35 wks. = $5,985.00, effective November 25, 2002
9.
Candelario Cervantex employed as regular, part-time instructional aide, $9.00/hr. x 19
hrs./wk. x 35 wks. = $5,985.00, effective November 25, 2002
10.
Jason V. Llanes employed as regular, part-time fitness center staff, $7.66/hr. x 19 hrs./wk.
x 32 wks. = $4,657.00, effective January 7, 2003
11.
Amy J. Stavinoha resigned as regular, part-time fitness center staff, $7.66/hr., effective
January 10, 2003
12.
Martha L. Kolojaco retired as regular, full-time documentation specialist for the athletic
department, P-10-31, effective January 31, 2003
Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board
may conduct a closed executive session for the following reasons:
Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding
prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices (551.076),
deliberation regarding economic development negotiations (551.086).
A.
Personnel matters (see above listing)
Board of Trustees Agenda
January 21, 2003
Page 5
XV.
Action on items discussed in closed session
XVI.
Matters Relating to Formal Policy
XVII.
Other Business
-None-
XVIII. Adjourn