Course Action form instructions
Course Action Forms are widely distributed and stored in a number of ways and
many of these steps are exclusively electronic. Therefore it is necessary to
submit CAFs electronically to the Office of the Vice Provost for Undergraduate
Education. This includes any CAF whether it involves a simple change to a
course or a program proposal.
The CAF should be in the form of a Word document (NOT a PDF).
Guide to completing the CAFs:
 Check off all the appropriate items at the top of the form, i.e., if the CAF is
to change a course description and the title, check both. This enables
anyone handling the CAF to quickly determine what changes are involved
and, consequently, how to route the form
 Provide information in the form that is relevant to the CAF action, i.e., if
the CAF is to change the title only, do not include a course description
 Do not underline the text that comprises the course description
 Be sure to include an intended semester effective date for the Course
Action
 Keep in mind that some Course Actions can be implemented retroactively,
particularly when the change provides a clear advantage to students, such
as adding an additional course that may be used to fulfill a long-standing
requirement. If this is relevant, address the logic of retroactivity
 Number each CAF when there are multiple CAFs in a program proposal
Guide to Program Proposals:
 Include in any proposal that changes the requirements of an
undergraduate major or minor the bulletin text exactly as it should appear.
This can include a preference for how the text is actually formatted
(bullets, numbered, etc.)
Signature Boxes and Approvals
 Type in names of all individuals in the approval process relevant to the
School or College
 Type in the date each person has approved the CAF. The assumption is
that if a School or College is transmitting a CAF to Undergraduate
Education, the CAF has been properly routed for appropriate approvals at
the School or College level
 Any change to a course or program that involves courses outside of the
proposing department must include electronic correspondence from the
chairs of the outside departments, agreeing to the change.
KCW 5/6/14