Committee: Council on Libraries, Information Systems and Computing (LISC) Date: November 23, 2015 3:00 – 4:15 in Library 123 Minutes Attendance: Dave Mamorella, Cathleen Green, Lindsay Van Berkom (guest), Amanda Lowe, Mathias Vuille, Robert Rosenswig, Sandra Vergari, Rebecca Mugridge, Carole Sweeton, Boris Goldfarb, Kimberly Van Orman Summary: Biggest agenda items were the reports from Carole Sweeton (Interim CIO, ITS) and Rebecca Mugridge (Interim Dean, Libraries). There was also a presentation on Scholars Archive, our institutional repository. Approval of Minutes The October 26, 2015 minutes were unanimously approved by the Committee. ITS Report – Carole Sweeton (Interim CIO) AV is being finished in the new Information Technology Building (ITB) ITS has filled many vacant positions over the past few months, including: o Associate Director for Networking o Enterprise applications has hired several Solutions Specialists, specifically within business, teaching and learning, and administration. o Database Administrator o Network Analysts and Systems Managers Still open are positions as Help Desk Analyst, Telephone Service Center Desk, and Solutions Analyst, plus a few others… The search for the new CIO is in President Jones’ hands, and the announcement was originally supposed to be out by Thanksgiving. ITS is getting ready to roll out OneDrive for Business groups, where faculty/students/staff can apply to share documents amongst groups. Libraries Report – Rebecca Mugridge (Interim Dean of Libraries) Status of vacant positions. The Libraries have initiated the search process for our Evening Associate position. We will begin two searches in December: one will be an entry level Reference Librarian position with some collection development responsibilities; the other will be a professional support position for the Interactive Media Center. Student Advisory Board (SAB). The second SAB meeting was held November 16, with 20 in attendance. The discussion focused on two main areas of interest: reference services and the Libraries’ food and drink policy. The Libraries offer reference service in multiple ways, including at the reference desks (ULIB, Science, Dewey), via IM and text, via email, via phone, and by appointment? (PAWS). The 24/7 reference service via IM and text is particularly popular. Our food and drink policy will be updated based on student input, and we will also investigate options to help keep work areas clean, such as messaging and providing wipes on wall-mounted dispensers. Conversations in Standish. The Libraries hosted its second in the Conversations in Standish series on November 4, 2015, intended to spotlight faculty research. Rosemary Armao, Director of the University at Albany’s Journalism Program and WAMC Public Radio panelist presented on “The 2016 Elections: What Happens When New Money Converges with New Media Technology,” with more than 20 in attendance. • The Conversations in Standish are events to highlight faculty research, if you have anyone you’d like to suggest, contact Rebecca. Facilities. The Office of Campus Planning is looking at using the University Library as swing space during upcoming renovations of the old Business building. Under consideration is a move of the 3rd floor stacks to storage in the basement of the Science Library. This would be accessible only by Libraries’ staff. The disciplines affected would be those in the A-L call number range including many subjects in the humanities, social sciences, political science, and education. The Libraries are developing an alternative proposal that would move low-use materials such as bound periodicals to storage, leaving high circulation materials where they could be accessed easily by our faculty, staff, and students. David Mamorella, LISC chair, asked the committee for any suggestions or questions to bring up with the Provost or President for the Senate Meetings. Several committee members brought up the fact that the votes are always towards the end of the Senate meeting and people are leaving because it’s over time, so is there any way they can move voting agenda items to the beginning of the meeting when they have quorum. Lindsay Van Berkom gave an overview on Scholars Archive, which launched in October of 2014. This is our institutional repository for papers, books, data, or presentations It is OPEN ACCESS, which gives intellectual freedom, allows for wide dissemination of research, and often can meet government grant requirements. UAlbany feels this is a good initiative to get greater visibility of our research and research of our institution, as well as a deeper engagement in research What is it? It is essentially a place to sore and share scholarly information and to provide access, with the ultimate goal of moving away from expensive, private publishing companies. You can submit your own work or you can submit your CV to the librarian and they will upload your documents for you and check copyright issues Interested in starting a journal? They will help you, just let them know! Cathleen Green suggested they try and sell this idea more to graduate students. This presentation in particular, and the one she heard last year at a LISC meeting, was heavily targeted at faculty. She told them that graduate students are more prone to change and also tend to care more about these types issues. Rebecca Mugridge said it’s advice they would take seriously, and they may be interested in giving a small presentation at a GSA assembly meeting, if that’s ok. Adjournment The meeting was adjourned at 4:15. The next LISC meeting is set for February 15, 2016.