EL CAMINO COLLEGE
Office of the Vice President - Administrative Services
DRAFT
MINUTES
CITIZENS’ BOND OVERSIGHT COMMITTEE
February 28, 2007
PRESENT:
__x__ Leandro Carde
__x__ Louis Garcia
_____ Judy Gibson
__x__ Robert Hammond
_____ Darlene Love
_____ David Nordell
__x__ Chris Powell
__x__ Tom Quintana
_____ Shannon Presley
__x__ Ray Roney
__x__ Nina Velasquez
Also Attending: Momi Elliott, Janice Ely, Bob Gann, Ann Garten, Bruce Hoerning, Jeff Marsee
Open Meeting: The meeting was called to order at 3:10 p.m.
Introductions: Members and attendees introduced themselves
Membership: At its February meeting, the Board of Trustees approved Tom Quintana as the new
Business Organization representative for the committee, replacing Leandro Carde. Leandro, Ray
Roney (Nate Jackson appointee), Robert Hammond (Bill Beverly appointee) and Nina Velasquez
(Mary Combs appointee) have come to the end of their terms of service and will leave the
committee in March. It was noted that the Trustees did not get any replies to the newspaper ads for
individuals interested in serving on the committee; however, Prop 39 does not require that the
Board appoint individual representatives, so the college is still in compliance. Only representatives
from a business organization, a senior organization, a taxpayer organization and the Foundation are
required. Discussion on whether or not the Board will make new appointments will continue at the
March Board meeting.
Minutes: The minutes of January 24 were approved with the following addition from Chris Powell:
“My comment after the presentation was that I Believe that Proposition 39 requires two audits.
One is a performance audit that we had just been presented and also a financial audit. Mr. Marsee
said that yes we should receive two and he would check into where the other report was. It was left
at that.”
Measure “E” Agenda (s): The January 22, 2007 Measure “E” agenda was reviewed. Noted:
 Quarterly detailed listing of projects, budgets and balances
 Consolidation of budgets for infrastructure projects – combined into single budget location
for ease of financing.
 Budget augmentation – The Central Plant increase is due to the increase of construction
costs.
 Items D & E are testing and inspection activities.
 Item F is a change of design which caused an additional increase in the contract amount.
Annual Report: Chris Powell reported that he has been working with ECC staff on the Annual
Report and has put together commentary and an outline of components. Ann Garten provided two
draft copies, which were given to Leandro and Chris. Noted:
 A few of the components are still missing.
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Jeff reported that as long as there is a fund breakout in the financial audit, the college is
covered. The financials were audited this year and last year, so ECC is in compliance.
Financial auditors were asked to break out the fund 42 items. The audit was done in the
master audit, so ECC is still in compliance.
Chris eliminated the committee member photos from the report.
It was suggested that a subcommittee should be activated to review the draft of the Annual
Report document and report back to the next convened meeting. The report can be accepted
then. Chris and Lou will review it.
Ann will E-mail the draft Annual Report to all the members, even the ones who are leaving.
Current members should be the ones to sign the report since it documents their time on the
committee. The report will be distributed to all for review, and when all are satisfied with it,
it will be presented for signature.
All signatures are to be on one document, and they will hopefully be received by next
Friday. Ann won’t print the document until she has all the signatures.
The 2006 committee is approving and signing the report and sending it to the 2007
committee. The management letter is the cornerstone.
Committee Elections: Chris Powell was nominated as chair of the committee. All were in favor.
Lou Garcia was nominated as vice chair. All were in favor.
2007-08 Calendar Review: Draft copies of the 2007-08 calendar prepared by Ray Roney were
reviewed, and the calendar was approved by the group.
Open Discussion: Noted:
 Tom Qunitana is a 2 year member.
 Shannon will be on maternity leave for next 2 or 3 meetings. Research is needed as to
whether or not the Foundation might be able to appoint a sub for her while she is on
maternity leave and whether her working for Virco might be considered a conflict of
interest.
Next Meeting: The next meeting will be held on Monday, March 26, at 3 p.m. Outgoing members
are welcome to attend.
Presentation: President Fallo presented certificates of appreciation to those members whose terms
are up and thanked them for their service on the committee.
Adjournment: The meeting was adjourned at 4 p.m.
PURPOSE: To inform the public concerning bond revenue expenditures and to actively “review
and report” on the expenditure of these funds. (Ed. Code sec. 15278(a)
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