Southmoore Cheer Booster Club
Constitution and Bylaws
Article l -Organization
This organization shall be a non-profit, unincorporated association.
The name of the organization shall be:
Southmoore Cheer Booster Club
Physical address:
Southmoore High School
2901 S Santa Fe Ave
Moore, OK 73160
Article ll – Purpose
The purpose of the Southmoore High School Cheer Booster Club is to promote and
support the Southmoore High School’s Cheerleading program which includes
Varsity, Junior Varsity, and the Mascot; and to develop a sense of good
sportsmanship, unity among spirit leaders, and mutual respect.
Article lll – Membership
1. The membership of this organization is mandatory to all parents interested in
promoting, supporting or participating in the activities related to cheerleading.
2. Program fees are to be set up by the School Coach and the Booster Club
President.
3. It is the duty of every member to conduct themselves in accordance with the bylaws of this organization and in a manner that will bring positive outcome to the
organization, the school, and the participating students.
Article lll – Officers
1. The Officers shall consist of President, Vice-President, Secretary, and CoTreasurers.
2. The duties of the Officers shall be as follows:
a) All Officers will attend Executive Committee meetings and chair one
committee.
b) President - The President shall be the chief executive officer of this
organization and have general supervision, direction and control of the
business affairs of this organization. The President shall assist the School
Coach, and act as a liaison between the School Coach and the members of this
organization.
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Communicate with School Coach
Revised 2/19/15
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Work with Vice-President and all committee chairs on organizing
events
Prepare application with Treasurer(s) for school board by May
15th
Conduct all parent meetings
c) Vice-President – The VP shall have general supervision and direction of the
squad fundraising responsibilities. The VP shall work closely with the
President and take over the President’s duties when the President is not
available.
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Work with President and all committee chairs on events
Preside when needed for President
d) Secretary - The Secretary shall keep a book of meeting minutes and is the
custodian of all records of this organization. The Secretary will be required
to present previous meeting minutes. The Secretary will handle all
correspondence for the club, will obtain member contact information, and
submit a roster to members.
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Prepare and copy agenda for meetings
Take minutes at meetings and email minutes out to members within 2
days of meeting
Prepare Directory/Phone list
e) Co-Treasurers - The Co-Treasurers shall maintain adequate and correct
accounts of the Booster assets, liabilities, receipts, disbursements and all
income of any sort derived from the organization from any of it’s activities.
The Co-Treasurers will be responsible for financial reports during board
meetings.
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Maintain bank account
Collect all money
Prepare financial summaries each month
Provide receipts of cash transactions
Prepare application with President for school board by May 15th
Article V – Executive Committee
1. The Executive Committee will consist of the Officers of the Booster Club
and the Cheer Coaches.
2. The duties of the Executive Committee shall chair fundraising, bonding,
merchandise, food, decorations and community service committees
promoting the purpose of the organization of the Southmoore Cheer
Booster Club.
3. Individual members shall sign up for at least one committee.
4. Each committee will meet at least once a month or as needed by the
majority of the committee.
Revised 2/19/15
Article Vl – Finances
1.
All funds raised or collected by the booster club are to be deposited in the
Booster Club account.
2. All dues and payments must be made at monthly booster club meetings or
before said date.
3. Expenditures/disbursements require two signatures of Executive members
and be approved in writing by the Head Coach.
4. Upon request of any member, the Co-Treasurers shall allow member to
review their individual account and/or booster club’s general income and
expense report.
5. It is your responsibility to ensure a receipt for each paid transaction,
including fundraisers.
6. Treasurer will be required to deposit all monies collected within 72 hours of
receipt.
7. There will be a $25.00 charge for any returned checks.
Article Vll – Meetings
1. The schedule of general membership meetings will be the 1st
Monday/Tuesday of every month at 6:00pm in an available location within
Southmoore High School.
2. Executive Committee Conference Calls/Meetings will be held before the
business meeting each month.
3. No general membership meeting shall conduct business without an Executive
Committee member and Coach present.
4. All actions will be by a simple majority vote of the members present.
Article VllI – Voting
1. In order to vote for a motion or an election, you must be present at the
meeting at which the voting is to be held. No proxy votes will be allowed.
2. Voting must be conducted at an official Executive Committee or general
session meeting.
3. One family representative per cheerleader may vote and counts as one vote.
4. If an emergency meeting must be held or an emergency decision needs to be
made, e-votes may be submitted using an online voting resource.
Article IX – Amendments to the By-Laws
Revised 2/19/15
These by-laws may be amended at any regular business meeting of the
organization by a two-thirds vote of the members present, provided that notice of
the proposed amendment(s) is given one week in advance of said meeting.
Revised 2/19/15