El Camino College Associated Students Organization Senate Meeting Minutes December 1, 2011 Administration Building Room 131 I. Call to Order Meeting Called to Order at 1:01 pm – Quorum was established. II. Roll Call – following persons signed the roll sheet Executive Cabinet Present: o President: Rebekka Asher o Vice President: Jasmine Hormati o Director of Finance: Kenji Tomoda o Student Trustee: Josh Casper o Public Relations Officer: Melina Mossberg o Student Services: Jack DeMont Absent: o Director of Academic Affairs: Cindy Valdez(excused) o Region 7 Representative: Erick J. Hernandez (excused) Senators by Division Present: o Behavioral & Social Sciences: Lena Yamaguchi, Brian Park o Business: Brain Song, Brooke Matson o Fine Arts: Grace Haynes o Health Sciences & Athletics: Dillan Hoston, Janelle Miller o Humanities: Nathan Wofford, Daniela Messarina o Industry & Technology: Patrick Mondestin-Howard, Eric Monson o Mathematical Sciences: Andre Portilla, Zachary Inouye o Natural Sciences: Azucena Valadez Absent: o Humanities: Nathan Wofford (excused) Commissioners (Non-Voting) Present: Sabeen Jafri, Shyh-Herng Lo (James), Vincent Chu, Billy Sanders, Janet Vu, Gun Tandiguchi, Shayan Langha, Sheldon Trang, Michelle Kang Administrative Assistant (Non-Voting) Present: Kevin Paxton Student At Large (Non-Voting) Present: Sharon Asher Advisers (Non-Voting) Present: Breanna Von Stein Absent: Rebecca Cobb Guests Present: Sato Nagano, Rachel Tamashiro III. Approval of the Agenda Page 1 of 4 Dillan Horton stated that item 5.3 is going to be presented by Joshua Casper and not Brooke Matson. Rebekka Asher stated that another line item needs to be added, item 5.5 Finals Madness with Jack DeMont, Brooke Matson, and Dillan Horton. Motion to approve the Senate agenda from December 1, 2011 as amended made by Rebekka Asher. Seconded by Dillan Horton. Motion Passed. IV. Approval of the Minutes Under roll call Kenji Tomoda was presented at present during the meeting; however, his name had (excused) next to it and needs to be removed. Brian Park was also present. Motion to approve the Minutes for November 17, 2011 as is made by Rebekka Asher. Seconded by Lena Yamaguchi. Motion passed. V. New Business 5.1 Appointments –Rebekka Asher Rebekka Asher stated that Vincent Chu will be voted on as our new Senator of Natural Sciences, and that he has been helping a lot. o Motion to appoint Vincent Chu to the position of: Senator of Natural Sciences made by Rebekka Asher. Seconded by Lena Yamaguchi. Motion Passed. 5.2 Mid- Year Retreat – Rebekka Asher Rebekka Asher stated that this retreat will an evaluation of our ASO, to make sure everyone knows what they are doing and have their goals set. Due to ASO’s budget the retreat will take place 2/8/11 inside the Activities Center East Lounge. It was discussed that a backup date should be set and it was determined to be Saturday 2/4/11, there will be emails with further information. 5.3 Formalized Reports – Dillan Horton/ Joshua Casper Dillan Horton explained that information is not being given effectively during senate meetings, he explained that there should not be a senator or committee with nothing to report. Dillan stated that reports should be dealt with before the senate meeting, given to the Senate leader (Lena Yamaguchi) then given to Rebekka Asher and to the Chair of the Senate meeting Jasmine Hormati to place on the Agenda or to be placed on the minutes. It would be everyone’s responsibility to read the reports of Senators and Committees. Janelle Miller agreed stating that it is good to know what the other Senate Divisions are doing. Jack DeMont suggested important issues still need to be spoken directly during a meeting. o Motion for the Senate Divisions and Executive Cabinet including committees submit reports to the chair monthly made by Dillan Horton. Seconded by Rebekka Asher. Discussion: Patrick Mondestin-Howard suggested that a basic template be created that everyone will use for better organization. Page 2 of 4 Motion Passed. 5.4 2013-2014 Winter Session- Dillan Horton/Brooke Matson 5.4.1 Dillan Horton reported that there is not winter session being presently projected for 2013-2014, he believes ASO should take a stance and vote on whether or not to resist this future occurrence. As before when ASO petitioned to keep winter session alive against a double summer intersession during 2011-2012 and 2012-2013; the administration is attempting to terminate winter for a duo-summer session. Both summers lasting 6 weeks long with an overlapping 8 week classes being provided. Dillan also reconfirmed that without winter semester, Spring will be pushed up into January and end in May, with Fall beginning in August. Dillan stated that ASO must take a vote on whether or not to support the Boards stance on winter session. o Motion on supporting the Boards proposed calendar made by Dillan Horton. Seconded by Joshua Casper. Majority voted No Rebekka Asher and Daniela Messarina abstained. Motion Failed. 5.4.2 Dillan Horton stated that 2012-2013 and 2013-2014 have not winter sessions projected. o Motion for the Senate to sponsor a Winter session petition made by Dillan Horton. Seconded by Joshua Casper. Discussion: Lena Yamaguchi stated that part of the message needs to be revised, stating that the petition makes earning more money appear bad when in fact ECC needs the money desperately. Motion Passed. o Motion to extend the item by 5 minutes made by Dillan Horton. Seconded by Joshua Casper. Motion Passed. Brooke Matson stated that this petition needs to be in perfect condition for the Board meeting. o Motion to table item 5.4.2 until the next meeting made by Dillan Horton. Seconded by Rebekka Asher. Motion passed. 5.5 Finals Madness- Jack DeMont/ Brooke Matson/ Dillan Horton During Finals week, ASO could open up the East Activities Lounge to students to use for studying. The room will be open from 9am-12am (midnight) everyday except Friday. o Motion for ASO to host Finals Madness during Finals week in the Activities Center East lounge from 9am-12am made by Joshua Casper. Seconded by Rebekka Asher. Discussion: Vincent Chu asked how this will be advertised. Jack DeMont replied by fliers around campus and work of mouth. Motion Passed. Jasmine Hormati stated that the computer labs could also be opened; however, it is very expensive. ASO would need to hire a full time employee and have ASO representatives. Also the labs would only be open an addition hour in length. Page 3 of 4 o Motion for ASO to sponsor computer labs being open made by Dillan Horton. Seconded by Rebekka Asher. Motion Passed. VI. Old Business -None VII. Reports 7.1 ASO Member Reports Jasmine Hormati reported that next Thursday there will be an Occupy ECC movement with info tables on Monday and Tuesday. Lena Yamaguchi reported that the Senators meeting is on December 8th at 1 pm. Rebekka Asher reported that the next normal Senate meeting will take place on 1/19/11. Azucena Valadez reported that from 11:30-3:00 in the Natural Science building, rare animals will be on display. Andre Portilla reported that MESA is being moved to the new math building when the building is complete. Eric Monson that there is a new Dean for Industry and Tech; they are busy catching up and getting settled in. 7.2 ICC Reports Sato Nagano reported that the Child’s Holiday party will be discussed at the ICC office tomorrow. 7.3 AGS Reports Daniela Messarina reported that the last meeting will take place on 12/6/11 and that the point sheets are due. 7.4 Committee Reports 7.4.1 Activities Committee: A movie night is planned for Valentine’s day. 7.4.2 Fundraising Committee: The meeting time was in conflict, but during spring there will be a lot of fundraising going on. 7.4.3 Policy Committee: Meeting on Wednesday and finalizing policies. 7.4.4 Sustainability Committee: Jasmine Hormati thanked everyone that helped during recycling week to count bottles. Women and Technology won and ASO made $24 from recycling. 7.5 Adviser Reports 7.5.1 Rebecca Cobb: Absent 7.5.2 Breanna Von Stein: Reported that ICC is in the process of changing its constitution and that will affect ASO. VIII. Public Comments -None IX. Adjournments Motion to adjourn the Senate meeting at 1:54pm, made by Rebekka Asher. Seconded by Brooke Matson. Motion passed. Minutes Recorded by Kevin Paxton Minutes Verified by: _____________________________ Rebekka Asher, ASO President _____________________________ Rebecca Cobb, ASO Adviser Page 4 of 4