El Camino College
Associated Students Organization
Special Senate Meeting Minutes
March 14, 2013
Administration Room 131
1:00pm
I.
Call to Order
 Dillan Horton called the meeting to order at 1:03pm.
II. Roll Call
Voting Members of the Senate Present:
Dillan Horton (Chairperson), Derrick Moon, Simone Montague-Jackson, Nathan Wofford, Tiffany Tran,
Sarah Hafiz, Jasmine Hormati, Alejandro Ventura, Luis Mendez, Daniel Carvalho, Valencia Clark, Aysha
Shaikh, Gustavo Garcia, Emma Robertson, Sarah Rednour, Rachel Tamashiro, Sean Borden
Voting Members of the Senate Excused:
Brooke Matson, Kelly Ng
Voting Members of the Senate Absent:
Marisa Tam, Felix Chan, Priscilla Young
Advisors
Rebecca Cobb, Breanna von Stein
III. Approval of the Minutes
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Item 7.1- Jasmine stated that it was staff and not Senators to help increase enrollment.
Item 6.5- Dillan stated that for the voting, it was Gus, Jasmine, Brooke, and Daniel that
voted no, not Sean.
Motion to approve the minutes of February 28th as amended by Jasmine Hormati.
Seconded by Aysha Shaikh. Motion passed.
IV. Approval of the Agenda
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Motion to approve the agenda of March 14th as is made by Jasmine Hormati. Seconded
by Gustavo Garcia. Motion passed.
V. Old Business
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None.
VI. New Business
6.1 Vice Presidential Nominations for Appointment
6.1.1 Alejandro Ventura – Senate Leader
 As recommended by the Vice President, motion to appoint Alejandro Ventura as Senate Leader
made by Jasmine Hormati. Seconded by Tiffany Tran. Nathan Wofford abstains. Motion passed.
6.2 – Presidential Nominations for Appointment
6.2.1 Nicholas Awakuni – Vice Presidential Commissioner
6.2.2 Seo Han – Vice Presidential Commissioner
 As recommended by the President, motion to appoint Nicholas Awakuni and Seo Han as Vice
Presidential Commissioners made by Jasmine Hormati. Seconded by Aysha Shaikh. Motion
passed.
6.3 – Health & Safety Fair – Aysha Shaikh/Gustavo Garcia/Sean Borden/Priscilla Young
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This event will be occurring on Wednesday, April 3rd from 10am – 2pm and 4pm – 6pm. There
will be 20 booths and a wide variety of representatives coming. Help for set-up is needed at 9am.
There was sign-up sheet for the booths passed around. Volunteers are needed for two hours if
possible, but any amount of time would be appreciated.
6.4 – Finance Items – Derrick Moon
6.4.1 Fund Transfer
 Motion to transfer $300 from AS Fundraising Income Account Number (71-48800-88834210) to AS Campus Enrichment Account Number (71-836409) to cover the expenses
from last Spring and Fall Semester's Welcome Week made by Derrick Moon. Seconded
by Aysha Shaikh. Motion passed.
6.5 – Spring General Assembly
 The President had an application process for students who wished to go to SSCCC Spring
General Assembly and has recommended Nathan Wofford, Alejandro Ventura, Simone
Jackson, and Sarah Hafiz to attend. Motion to approve Nathan, Alejandro, Simone, and
Sarah to go to the Spring General Assembly made by Jasmine Hormati. Seconded by
Tiffany Tran. Motion passed.
6.6 – ASO Restructuring Proposal – Dillan Horton
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There were talks over the summer about possible ways improving ICC’s relationship with the rest
of the organization. There was a proposal presented and it did not necessarily address the issues
that can possibly occur. With the help of Rachel, Dillan looked at a number of colleges as far as
how student governments were relating to clubs and any governing responsibilities over the clubs.
They saw what could possibly be implemented here. It is in process of getting input from ICC and
seeing if it is the best for ICC and the organization as a whole. The two goals for the proposal are
to get to ICC to work more closely with the other portions of student government (ie. Senate,
Cabinet, Division Councils, Committees, and the Court) and to also give more leadership to ICC
representatives. In consistent with the proposal, the head of ICC would be an executive member of
Cabinet. Becoming a member of Cabinet, they would also become a member of the Senate. One
difference is that it will be made sure not that they are not trying to represent the club and to be an
unbiased chair at the same time. When you bring in the leadership of ICC, you run into problem of
having two point persons for the same area. It is recommended on the proposal to change supreme
authority leadership in Cabinet instead of Cabinet positions for ICC, we would have
representatives from ICC that are apart of committees. It would be best for the Vice President to
be ICC representative at the time. What was seen from other colleges was that there were positions
in Senates a lot similar to the Senate Leader and would be best to have second-in-command duties
for the Vice President.
Jasmine asked how ICC responded. Dillan stated that there was supposed to be a meeting in spring
and then they would have the opportunity to vote and state their claims or amend. They will have
the opportunity to vote next Monday. However, they took a preliminary vote on the proposal
yesterday and it did not pass through Cabinet. Dillan recommend to Ricky that it would not go as
voting item at this Monday’s meeting and to go back to Cabinet for questions, comments, and
concerns. He had a feeling that there were a number of things that the Cabinet did not like resulted
from misconceptions. Dillan stated that he will meet with the ICC Cabinet on March 27th to see
concerns.
Jasmine asked that since there would be ICC representatives to committees, if there would be three
representatives per committee. Dillan confirmed there would be three representatives per
committee.
Jasmine asked why the proposal doesn’t ask for the director to run in the elections that we have.
Dillan stated reflecting on the majority of school looked at, whoever was leading the ICC, was on
Cabinet but was not elected in the same matter due to their different role. They are representing
the clubs rather than representing the students as a whole. It is possible if that is one of the things
that the Senate feels strongly about that they can be voted for in elections.
Derrick asked if the financial accounts would be put together. Dillan stated that he did not want to
get too far into implementation before he got word from ICC from what they wanted and didn’t
want. Derrick stated that at the beginning of the year, they could give a certain amount of
proportion of money for ICC to distribute in their accounts. If combining two supplies accounts, if
combined, ICC’s is naturally smaller in amount, therefore they could get more spending power for
their office. As for ASO, it would hamper the ability to retain supplies. Their requests could
increase. Dillan stated that if ICC has finance account, they would be aware of the amount
available to them and would attempt to be sustainable in the use of resources. Jasmine stated that
the Director of Finance can keep track of how much each office would need. Dillan stated that it
will be something that will be worked out as we get into the implementation stage, and ASO also
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has an Administrative Assistant that keeps track of inventory of the resources. Rebecca Cobb
stated that they already share the account; it is only just how it has been divided. You can’t assume
that ICC will be coming in with only their interest at heart because that would assume ASO would
be approaching only this body’s interest at heart. You should all be looking at who you are
serving, which is the student body. The Director of Finance would approach the overall budget
and decide how much goes to each area. It should be approached in the same matter, and after the
first year, you will know how much each entity needs to operate.
Valencia asked that since there will be a new position for the ICC President, if they will have the
same duties as Senate. Dillan stated that with Cabinet, those types of non-job descriptions are
already expected of them. Jasmine stated that there are Campus-wide Committees that each
Cabinet member is responsible for. Jasmine stated that at the end of the day, ICC is part of ASO as
an entity.
Luis stated that the Cabinet did not pass the proposal. The discussion was the same from this
meeting. The finance portion was controversial and saw that there could be tyranny over who
decides where the money goes. This happened not only in Cabinet, but Council as well. They saw
it as a way to lose voting power. At Cabinet, they stated that they favored the separation because
ASO focuses on student rights and that ICC wants to focus on clubs and student life.
VII. Reports
7.1 ASO Member Reports
 Jasmine: There will be a Board meeting next Monday at 4pm. She sent an email about a photo survey that
Institutional Research is doing dealing with taking five pictures of things you like and five things you don’t
like about El Camino. Those interested in participating have to contact Marci. She asked that the email be
forwarded to Commissioners and Division Councils. She wished a good trip to those traveling to DC and
greeted “Happy Pi Day.”
 Rachel: Spoke with Chief Trevis about Active Shooter Training, which will be held during Spring Break.
No dates or times are currently available.
 Dillan: Reports for Divisions and Executive departments were due today. Senators will send them to
Alejandro and Cabinet will send them to Brooke. Reports will not consist of relisting goals, but to state
concrete actions taken over winter and the month of February. Also report information from Deans, Vice
Presidents, faculty, staff or any other consultative members of your area. It should not say “No Division
Council meeting.” Dillan, Derrick, Stefan, Valencia, Aysha, and Sarah are flying out to Washington DC to
meet with Legislatures to discuss a number of educational issues important to community college students,
particularly El Camino. He noted to the Senate to be sure they are passing on information from Deans or
Cabinet and actively reporting information back and forth between Division Council Members and
committees. He also reminded Senators that they are handling educational policy in Division Council
Meetings.
 Nathan: Additional funds are trying to be requested from Region VII to possibly send Dillan to the General
Assembly because he is the author of one of the resolutions being taken there. He may have a strong case to
use that to slightly get around the budgetary problem. This would allow Dillan to better back up his
resolution.
7.2 ICC Reports
 Luis: The Blood Drive was last week and there were 236 donors. Unfortunately, they did not meet their
goal. An email about the World Tour Festival was sent out with countries that are already taken.
7.3 AGS Reports
 Simone: Applications are due next week. She sent a text to Cabinet members to introduce ASO to the entire
assembly. Any Senators are welcome to attend but she spoke with Emma, Sarah, and Daniel because they
are at the AGS meetings. She would like for Cabinet and Senate to attend this meeting.
7.4 Committee Report
7.4.1 Activities Committee
 Simone: A Poetry Slam was planned for every other Tuesday. It will be implemented next week and a CDR
will be put in to see if it can happen every other Tuesday. She met with Brittany and Myeshia, the co-chairs
of the World Tour Festival, and requested that instead of ASO having one booth, that activated Divisions,
such as Behavioral & Social Sciences, Health Sciences & Athletics, Business, and Fine Arts have their own
booths. She sent out an email to activated Divisions consisting of current countries that have been taken,
and for them to choose whichever country they would like. If there are any other Divisions that would like
to be activated, an email was sent out for the process to do so.
7.4.2 Fundraising Committee
 No Report.
7.4.3 Policy Committee
 Dillan: They have not met ever since the last report about Policy due to scheduling conflicts. They will be
meeting the week after DC.
7.4.5 Public Relations Committee
 Tiffany: They will meet in two weeks. There are countless events that need to be publicized and help is
needed. The events that will be focused on for the month of April are the Hair Drive and Health Fair.
7.4.6 Sustainability Committee
 Jasmine: They are meeting next Friday. They met last week and are focusing on one project, which is
getting a recycling program on campus. Ryan is doing a lot of research for that and can use help if anyone
is interested. They are also considering still doing Green Bag Lunches.
7.5 Adviser Reports
7.5.1 Rebecca Cobb
 The Social Justice Fair went fabulous and she appreciated those that came. She encouraged the Senate to
think bigger and if there is something that is being wanted to do or try, there can be a discussion to see if it
can happen. She encouraged ideas to be put out in the open and to find a way to make it happen.
7.5.2 Breanna von Stein
 She thanked those who supported the Social Justice Fair.
VIII.
Public Comment on Non-Agenda Items
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None.
IX. Adjournment
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Motion to adjourn the meeting at 1:50pm made by Aysha Shaikh. Seconded by Valencia Clark.
Meeting is adjourned.
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Brooke Matson, ASO President
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Rebecca Cobb, ASO Adviser