EL CAMINO COLLEGE
Planning & Budgeting Committee
Minutes
Date: June 12, 2014
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MEMBERS PRESENT
Alice Grigsby - Management/Supervisors
Ken Key - ECCFT
Liliana Lopez – ASO
Rory K. Natividad - Chair (non-voting)
Dipte Patel - Academic Affairs
Members
Dawn Reid - Student & Community Adv.
Cheryl Shenefield - Administrative Services
Dean Starkey – Campus Police
Gary Turner - ECCE
Lance Widman - Academic Senate
Other Attendees: Members – David Brown, William Garcia, Emily Rader Support – Francisco Arce, Babs Atane,
Linda Beam, Janice Ely, Jo Ann Higdon, Nina Velasquez
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The meeting was called to order at 1:06 p.m.
Approval of May 15, 2014 Minutes
1. The minutes were approved as presented. The minutes will be posted to the website.
Tentative Budget – J. Higdon (handouts)
1. The State budget is expected to be approved sometime this weekend. The Chancellor’s office overview of the
budget suggests the budget is closer to what the governor proposed then what the joint committee proposed.
At the present COLA will be staying at .85%. The amount of extra funds being designated for the categorical
programs did not materialize, but the funding is still more than what has been allocated in the past. An
exception noted was a possible augmentation for DSPS.
2. It was noted that if at the end of the May revise for 2015 the Department of Finance determines there is extra
money, the first call on those monies will be the additional pay downs on the cash flow issue. Some of the
extra money earmarked for this year’s end-of-year cash flow issues will not happen to the fullest extent.
3. There will be an additional augmentation for instructional equipment and scheduled maintenance monies, and
the local district will be allowed to determine the match.
4. The SSSP funds will not be receiving the extra augmentation, but it still will be receiving money on top of
what was originally planned.
5. One item that was not accomplished was getting precise language built into the 2014/15 budget noting that
any deficit factors would automatically have preference to be protected if there was extra money in the budget.
This has not been agreed to.
6. The budget workshop is scheduled for July 28. The end goal is to have tentative budget numbers for the PBC
committee for the August 7 meeting.
7. A couple of corrections were noted from the last meeting regarding the tentative budget. One was to Alice
Grigsby’s account which had been shorted $4,000 but has now been corrected. Another change was $10,000
which was taken out of the transfers.
8. The Child Development Center’s budget is listed in the tentative budget for 2014/15 with a zero balance. This
fund will be closed out. Any balances will be transferred to fund 11. Any expenses which come in after the
fact will be paid against fund 11.
9. It was estimated the tentative budget will maintain a projected ending balance of 18.59%.
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10. The committee reviewed the tentative budget assumptions as presented in the handout. The committee was
reminded that fund 15 (Special Programs Compton Center Partnership) will eventually go away one day.
11. The OPEB fund (69) recommendation will be going to the Board July 2 to fully fund the account. The benefit
of this would be that over a nine year period we would be saving the unrestricted general fund over $12
million dollars.
12. It was noted the best determination for “Step and Column Salary Increases” is estimated to be $450,000 and
the “Potential STRS Mandated Increase” to be $500,000.
13. A correction was noted on page 19 with account number 8618. The amount under 2013-2014 – Projected
Income is missing a comma. The figure should be listed as $619,249.
14. A change will be made on page 25 in terms of posting an expenditure of $831,000 for the Irrevocable Trust
Fund.
15. A handout listing the ending balance and percentage reserve for fund 11 was distributed. It was noted the
reserve percentage for 2009-10 was raised to 21.75% and thereafter the reserve percentage has decreased. This
document is meant to assist in giving correct information with the ending balance. This history will show that
the ending balance over the last few years has decreased, not increased.
16. A motion was made by D. Reed to support the tentative budget and was seconded by D. Patel. All were in
favor.
Summer Enrollment
1. It was asked if we met the expectation of our goal for summer capacity. It was noted the college is at 92%
capacity for the first six weeks; overall capacity is at 89%. Summer enrollment is doing well.
Adjournment – R. Natividad
1. The meeting adjourned at 2:05 p.m. The next meeting will be June 19, 2014 at 1:00 p.m., in Library 202.
RKN/lmo
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