New Registration
 This document takes you through the process of new registrations
for the University’s online systems.
 A new registration is defined as one of the following:
 First time using this form
 New funding type
 Adding additional online vendor
 All other registrations are amendments.
 In order to register, you must be authorized for all of the accounts
that you select. If you are not authorized you must have the Account
Manager complete and submit the Account Authorization Form.
New Registration
The following information will need to be entered.
 Funding/Registration Type: You will need to select the type of funds to be
used. Are you using state funds or research funds or both?
 First and Last Name
 E-Mail Address
 Phone Number
 Department
 Building and Room Number: You may enter up to 2 ship to locations.
 Street Address: You may enter up to 2 street addresses.
 City and Zip Code: You may enter up to 2 city and zip codes.
New Registration (Cont)
 Approver Required: Do your orders require approval
 Approver Information: If orders require approval the name and e-mail of the
approver will need to be entered.
 List of State Accounts, if necessary: If you have state funded accounts you
must enter the account number(s). Accounts must contain 8 digits. For
accounts with only 6 digits, please enter 00 for the 7th and 8th digits.
 List of Research Accounts, if necessary: If you have research funded
accounts you must enter the account number(s). Accounts are entered in
one of the following manners: 1234567-1-12345 or 1234567-12-12345.
 Online Systems Requiring Access to: Check all systems for which access is
required.
 Submit Button: Once all information is entered select the submit button.
New
Registration
Step 1:
Select
Registration
Type
Select New
Registration
New
Registration
(Cont)
Step 2:
Select
Funding Type
(a) State
(b) Research
(c) Both
Registration
Type (for this
example we
will select
both)
New
Registration
(Cont)
Step 3:
Enter your
first and last
name
Enter your
First and Last
Name
New
Registration
(Cont)
Step 4:
Enter your
e-mail
address
Enter your
e-mail
address
New
Registration
(Cont)
Step 5:
Enter your
phone
number
Enter
Phone
Number
New
Registration
(Cont)
Step 6:
Enter your
department
Enter
Department
New
Registration
(Cont)
Step 7:
Enter your
building and
room. You
may enter
2nd building
and room
location.
Enter Building
and Room
If needed,
enter 2nd
Building and
Room
New
Registration
(Cont)
Step 8:
Enter your
street address.
You may enter
2nd street
addresses
Enter Street
Address
If needed
enter a
2nd Street
Address
New
Registration
(Cont)
Step 9:
Enter your
city and zip
code. You
may enter a
2nd city and
zip code.
Enter
City and
Zip
If needed
enter a 2nd
City and
Zip.
New
Registration
(Cont)
Step 10:
Order
Approval. Yes
or No?
Order
Approval (for
this example
we will select
yes)
New
Registration
(Cont)
Step 11:
Enter your
approver’s
First and Last
Name and email address
Enter approver’s
first and last
name
Enter
approver’s email address
New
Registration
(Cont)
Step 12:
Enter State
accounts (if
necessary).
Depending on the
Registration Type
you selected in
Step 2 one or two
account boxes will
appear.
Enter accounts with a ;
between accounts and
none after the last one.
Enter State
Accounts (for
this example we
have both State
and Research
Accounts)
New
Registration
(Cont)
Step 13: Enter
Research
accounts (if
necessary).
Depending on
the Registration
Type you
selected in Step
2 one or two
account boxes
will appear.
Enter accounts with a ;
between accounts and
none after the last one
Enter Research
Accounts (for
this example we
have both State
and Research
accounts)
New
Registration
(Cont)
Step 14:
Select your
vendors.
Select the
Vendors
(you must
select at
least one)
New
Registration
(Cont)
Step 15:
Click the
Submit
Button
Click the
Submit
Button
New Registration
• After submitting you will get one of two
screens.
– If all information was entered properly you will
get a Thank You screen.
– If any information was not entered properly
you will get an error screen. You will need to
correct the error and click the submit key
again.
This is the
screen that you
will receive if all
of the
information was
entered properly.
Click the X to
close out.
When you get this screen, please
close out of the application. Do not
hit the back arrow.
This screen will
list the sections
where
information was
entered
incorrectly.
Select OK and
correct those
sections.
Please note
that only those
sections where
information is
entered
incorrectly will
be listed.
New Registration
 To access the Registration Page, please go to the
following link: http://www.albany.edu/purchasing/online_ordering_registration.html
 The Office of Purchasing and Contracts will review your
information. If there are no issues with the information
that you provided it will be transmitted to the vendor(s)
that you selected. If any issues are found you will be
asked to resubmit your registration.
 If you have any questions regarding this matter, please
do not hesitate to contact the Office of Purchasing and
Contracts at purchasing@uamail.albany.edu