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PUBLIC SECTOR SERVICE DELIVERY
Administer government grants through
a public sector organisation
level:
5
credit:
15
planned review date:
February 2009
sub-field:
Public Sector Services
replacement information:
This unit standard and unit standard 21441 replaced unit
standard 8478.
purpose:
People credited with this unit standard are able to: confirm and
interpret requirements governing grants; negotiate the services
to be provided under grants; implement processes to
administer grants; and meet monitoring and reporting
requirements for grants administered.
entry information:
Open.
accreditation option:
Evaluation of documentation and visit by NZQA and industry.
moderation option:
A centrally established and directed national moderation
system has been set up by The Skills Organisation.
special notes:
1
Performance of the elements of this unit standard must
comply with relevant current legislation including the
Official Information Act 1982, the Public Finance Act
1989 and the State Sector Act 1988.
2
Performance of elements of this unit standard will require
consideration of the underlying values and
responsibilities of people working in the public sector
including the Treaty of Waitangi and its principles.
 New Zealand Qualifications Authority 2016
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PUBLIC SECTOR SERVICE DELIVERY
Administer government grants through
a public sector organisation
3
Grants means specified government grants that are
made available to community or business groups that
meet the specified criteria for funding under the relevant
legislation and/or regulation. Examples of grants include
Tertiary Education Commission funding of industry
training and Modern Apprenticeship Programmes,
Lotteries Grant, Community Organisation Grant. Grants
do not include beneficiary payments, ACC payments or
other similar payments to individuals.
Grants are typified by payment in return for the delivery
of a product or service usually to the community, and
which the government agency will monitor, evaluate,
and report on.
Evidence of administering one grant to at least two
providers is required.
Elements and Performance Criteria
element 1
Confirm and interpret requirements governing grants.
performance criteria
1.1
Requirements governing specific grants are assessed and confirmed, and
implications are interpreted.
Range:
1.2
Sources of advice and support are identified in terms of providing interpretations
and guidance on requirements for the administration of grants.
Range:
1.3
processes, agreements, protocols, conventions.
support services relevant to the administration of specific grants,
advice on public expectation and reaction in relation to specific
grants.
Mechanisms are identified in relation to developing links with relevant agencies
with an interest in specific grants.
 New Zealand Qualifications Authority 2016
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PUBLIC SECTOR SERVICE DELIVERY
Administer government grants through
a public sector organisation
element 2
Negotiate the services to be provided under grants.
performance criteria
2.1
Consultations establish the purpose of the services, the need(s) for services,
clarify the range of services to be provided, and define the outcome that will be
achieved by the provision of the service(s).
2.2
Specifications define agreed services and identify potential risks to delivery.
Range:
quantity, quality, place of delivery, time of delivery, form of delivery,
cost basis, price basis.
2.3
Consultations confirm capability of provider(s) to supply identified services.
2.4
Negotiations are conducted with appropriate purchaser and provider personnel
within limits of responsibility and in accordance with the public sector
organisation’s policies and procedures.
element 3
Implement processes to administer grants.
performance criteria
3.1
Processes implemented establish and confirm entitlement to participation in
grants.
3.2
Processes implemented ensure appropriate consultation on the delivery of
products or services purchased by each grant.
3.3
Processes implemented effect payments and provide services, in accordance with
entitlements of each grant.
3.4
Processes implemented maintain records and provide required information in
relation to administration of each grant.
 New Zealand Qualifications Authority 2016
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PUBLIC SECTOR SERVICE DELIVERY
Administer government grants through
a public sector organisation
3.5
Processes implemented monitor and evaluate operation of each grant in
accordance with relevant legislation, regulations, agreements, and protocols
governing administration of grants.
3.6
Processes implemented provide for corrective actions to be initiated to maintain
compliance with relevant legislation, regulations, agreements, and protocols
governing administration of grants.
element 4
Meet monitoring and reporting requirements for grants administered.
performance criteria
4.1
Organisational monitoring and reporting requirements are identified in relation to
legislation, regulations, agreements, and protocols governing administration of
grants.
4.2
Responsibilities and accountabilities are designated in terms of meeting,
monitoring, and reporting requirements.
4.3
Reports produced confirm the services delivered in relation to specifications,
identify significant variations, recommend corrective actions, and identify
corrective actions taken.
4.4
Reports produced indicate the extent to which the grants have satisfied the needs
for which they were designed and established.
4.5
Reports produced identify potential risks to delivery in relation to agreed
conditions for quality, quantity, price or grant, location, and timeliness.
4.6
Reports produced comply with monitoring and reporting provisions of relevant
legislation, regulations, agreements, protocols, and with organisation
requirements.
Comments on this unit standard
Please contact The Skills Organisation info@skills.org.nz if you wish to suggest changes
to the content of this unit standard.
 New Zealand Qualifications Authority 2016
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PUBLIC SECTOR SERVICE DELIVERY
Administer government grants through
a public sector organisation
Please Note
Providers must be accredited by the Qualifications Authority or a delegated interinstitutional body before they can register credits from assessment against unit standards
or deliver courses of study leading to that assessment.
Industry Training Organisations must be accredited by the Qualifications Authority before
they can register credits from assessment against unit standards.
Accredited providers and Industry Training Organisations assessing against unit standards
must engage with the moderation system that applies to those standards.
Accreditation requirements and an outline of the moderation system that applies to this
standard are outlined in the Accreditation and Moderation Action Plan (AMAP). The
AMAP also includes useful information about special requirements for providers wishing to
develop education and training programmes, such as minimum qualifications for tutors and
assessors, and special resource requirements.
This unit standard is covered by AMAP 0121 which can be accessed at
http://www.nzqa.govt.nz/site/framework/search.html.
 New Zealand Qualifications Authority 2016