NZQA registered unit standard
Title
Manage projects
Level
4
Purpose
25219 version 2
Page 1 of 5
Credits
16
This unit standard covers the management of a straightforward
project or a section of a larger project. It focuses on the
application of project management skills and the requirement to
meet timelines, quality standards, budgetary limits and other
requirements set for the project.
People credited with this unit standard are able to: define a
project; develop a project plan; administer and monitor a
project; finalise a project; and review a project.
Classification
Business Operations and Development > Project Management
Available grade
Achieved
Explanatory notes
1
Legislation relevant to this unit standard may include but is not limited to: Health and
Safety in Employment Act 1992; Resource Management Act 1991; Human Rights Act
1993; Privacy Act 1993; Employment Relations Act 2000 and any subsequent
amendments.
2
A person who demonstrates competency in this unit standard must be able to provide
evidence that they have successfully managed projects – either straightforward
projects or sections of a larger project. This evidence will cover the application of
project management skills and the meeting of timelines, quality standards, budgetary
limits and other requirements set for the project.
3
Definitions
Organisational requirements refer to instructions to staff on policy and procedures
which are documented in memo or manual format and are available in the workplace.
These requirements include but are not limited to – site specific requirements and
company quality management requirements.
Delegated authority means authority within established organisational framework,
procedures and routines; under limited guidance and supervision; within agreed
authorisation and limits; in a multi-disciplinary environment subject to frequent
change.
Project scope and other relevant documentation refers to – project brief; contact or
other agreement; project plan or summary; other documents outlining the expected
outcomes of the project, inclusions and exclusions from project, timeframes for
project, quality standards for project, project resources.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016
NZQA registered unit standard
25219 version 2
Page 2 of 5
Project parameters refer to scope of project; legislative and quality standards;
timelines; finances for project; integration of project within organisation; risks
associated with project; reporting requirements; procurement requirements
associated with project; physical, human and technical resources available or
required for project.
Project plan refers to details of how the project will be executed, including
management of project in relation to the project parameters.
Sign-offs refer to – project sponsor, management, funding body, clients, customers.
4
Evidence of a minimum of three projects must be supplied.
Outcomes and evidence requirements
Outcome 1
Define a project.
Evidence requirements
1.1
Project scope and other relevant documentation are accessed in accordance
with organisational requirements.
1.2
Project stakeholders are defined in terms of the project scope.
Range
stakeholders may include – project sponsor; management,
employee and relevant key personnel (internal and external) with
special responsibilities; clients or customers (internal and
external); funding bodies.
1.3
Clarification is sought from stakeholders of any issues relating to the project and
project parameters in accordance with delegated authority.
1.4
Limits of own responsibility and reporting requirements are identified in
accordance with delegated authority and organisational requirements.
1.5
Relationship of project to other projects and to the organisation’s objectives is
identified in accordance with delegated authority and organisational
requirements.
1.6
Available resources to undertake the project are determined and accessed in
accordance with delegated authority and organisational requirements.
Outcome 2
Develop a project plan.
Evidence requirements
2.1
Project plan is developed in terms of timelines, task breakdown, and roles and
responsibilities identified in accordance with organisational requirements.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016
NZQA registered unit standard
2.2
25219 version 2
Page 3 of 5
Project management tools are identified and accessed in accordance with
project and organisational requirements.
Range
project management tools may include – project management
software; technical resources required for project; Gantt and bar
charts; critical path method; cost schedule control system; logistics
support analysis; life cycle cost analysis; spreadsheets.
2.3
Risk management plan is formulated for the project in accordance with
organisational requirements.
2.4
Project budget is developed and approved in accordance with organisational
requirements.
2.5
Project team members are consulted and their view taken into account in
planning the project.
2.6
Project plan is finalised and any necessary approvals are obtained prior to
commencing the project, in accordance with the documented plan and
organisational requirements.
Outcome 3
Administer and monitor a project.
Evidence requirements
3.1
Project team members’ responsibilities are clarified with team members in
accordance with organisational requirements.
3.2
Support is provided to project team members to ensure that the quality of the
expected outcomes of the project and documented timelines are met in
accordance with project and organisational requirements.
Range
3.3
Record keeping systems are established and maintained throughout the project
in accordance with delegated authority and organisational requirements.
Range
3.4
support may include – supervision, mentoring and coaching;
feedback; encouragement; additional physical, human and
technical resources (within allocated budget) if and as required;
regular meetings of project team; learning and development.
record keeping systems may include – systems for financial data
including costs, expenditure, income generated, purchases; quality
data including any test results; recording of time spent on project
and progress in completing project; correspondence; samples,
prototypes, models; outcomes of project.
Plans for managing project finances, human, physical and technical resources,
and quality are implemented and monitored in accordance with organisational
requirements.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016
NZQA registered unit standard
25219 version 2
Page 4 of 5
3.5
Project reports are completed and forwarded as required to defined
stakeholders in accordance with project plan and organisational requirements.
3.6
Risk management is undertaken as required to ensure project outcomes are
met in accordance with project plan and organisational requirements.
Range
3.7
risk management may include – seeking further resources to meet
deadline; negotiating an extension of deadline or redefining
completion or quantities or quality of outcomes; reducing costs;
researching and applying more efficient methods of completing
project tasks; sharing of ideas to gain improvements to work
undertaken within a project; outsourcing some aspects of the
project; changing roles and responsibilities within project team.
Project deliverables are achieved and reported in accordance with project plan
and organisational requirements.
Outcome 4
Finalise a project.
Evidence requirements
4.1
Financial record keeping associated with the project is completed and checked
in accordance with organisational requirements.
4.2
Staff involved in the project are assigned to new roles, or reassigned to
previous roles, in accordance with organisational requirements.
4.3
Project documentation is completed and any necessary sign-offs obtained for
concluding the project in accordance with project plan and organisational
requirements.
Outcome 5
Review a project.
Evidence requirements
5.1
Project outcomes and processes are reviewed against the project scope and
plan in accordance with organisational requirements.
5.2
Team members are involved in the review of the project in accordance with
organisational requirements.
5.3
Any project issues and recommended improvements are identified,
documented, and passed on to senior personnel for application in future
projects in accordance with organisational requirements.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016
NZQA registered unit standard
Planned review date
25219 version 2
Page 5 of 5
31 December 2018
Status information and last date for assessment for superseded versions
Process
Version Date
Last Date for Assessment
Registration
1
17 April 2009
31 December 2018
Rollover and
Revision
2
24 October 2014
N/A
Consent and Moderation Requirements (CMR) reference
0113
This CMR can be accessed at http://www.nzqa.govt.nz/framework/search/index.do.
Please note
Providers must be granted consent to assess against standards (accredited) by NZQA,
before they can report credits from assessment against unit standards or deliver courses
of study leading to that assessment.
Industry Training Organisations must be granted consent to assess against standards by
NZQA before they can register credits from assessment against unit standards.
Providers and Industry Training Organisations, which have been granted consent and
which are assessing against unit standards must engage with the moderation system that
applies to those standards.
Requirements for consent to assess and an outline of the moderation system that applies
to this standard are outlined in the Consent and Moderation Requirements (CMR). The
CMR also includes useful information about special requirements for organisations wishing
to develop education and training programmes, such as minimum qualifications for tutors
and assessors, and special resource requirements.
Comments on this unit standard
Please contact NZQA National Qualifications Services nqs@nzqa.govt.nz if you wish to
suggest changes to the content of this unit standard.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016