TITLE: VENDOR RELATIONS
POLICY NO: P-340
SUBMITTED BY: R. BRADLEY & A.
JACKSON
APPROVED BY: D. SABEL
Effective Date: 06/07
Supersedes No: 1/94
I.
Page No 1 of 2
Purpose
It is the purpose of this document to state the basic policy concerning vendor
relations at Purdue University.
II.
Scope
This policy applies to all University purchases.
III.
General
It is the policy of Purdue University to maintain and practice the highest possible
standards of business ethics, professional courtesy and competence in business
relationships. At all time, Federal and State statutes and Board of Trustees
directives shall be followed. Following are those guidelines Purdue University
follows:
A. To give first consideration to the objectives and policies of Purdue University.
B. To grant competitive bidders equal consideration; to evaluate each transaction
on its own merits; to foster and promote fair, ethical and legal trade practices.
C. To cooperate with trade and industrial associations, governmental and private
agencies engaged in the promotion and development of sound business methods
D. To demand honesty in sales representation whether offered through the
medium of verbal or written statement, and advertisement or a sample of the
product.
E. To comply with policy on gifts. Click here to review this policy.
F. To use only by consent, original ideas and designs devised by one vendor for
competitive purchasing purposes.
G. To be willing to submit to arbitration on any major controversies.
TITLE: PRICE ANALYSIS
POLICY NO: P-340
SUBMITTED BY: R. BRADLEY & A.
JACKSON
APPROVED BY: D. SABEL
Effective Date: 06/07
Supersedes No: 1/94
Page No 2 of 2
H. To accord a prompt and courteous reception, conditions permitting, to all who
call on legitimate business missions.
I. To strive to obtain the maximum ultimate value of each dollar of expenditure.
J. To counsel and cooperate with the National Association of Educational
Procurement and to promote a spirit of unity among them.
K. To decline to take advantage of a vendor error.
L. To provide equal opportunity for all bidders responding, should re-quotation
become necessary.
M. Encourage vendor representatives to contact Procurement Services personnel
for referral to using departments, and keep Procurement Services personnel
apprised of potential purchases.
N. Encourage all correspondence and informal quotations from vendors to
campus customers be directed through Procurement Services.
O. Require all procurement related negotiations to be conducted with
representatives of Procurement Services, the using department, and the vendor.
P. Ensure objective contractor performance and eliminate unfair competitive
advantage, and where vendors develop or draft specifications, requirements,
statements of work, invitations for bids and/or requests for proposals these
vendors will be excluded from competing for those procurements. Awards shall
be made to the bidder or offeror whose bid or offer is responsive to the
solicitation and is most advantageous to the recipient, price, quality and other
factors considered.