FGCU Sport Clubs
Coaches Guide
2015-2016
Goals
O Help Coaches, Advisors & Volunteers
understand:
O the structure of the Sport Clubs program
O their role within a club
O relevant University policies & standards
O frequently asked questions
O where to find more information
Expectations
O New coaches & volunteers must:
O submit volunteer packet
O complete fingerprinting with University Police
O All coaches & volunteers must:
O Review this guide each year and submit the
statement of understanding
O All advisors must :
O Submit the advisor acceptance form each year
About Us
O FGCU Sport Clubs
O 27 Registered Sport Clubs, 750+ student athletes
O Program in the Department of Campus Recreation
O Part of the Division of Student Affairs
O Sport Clubs Council (SCC)
O Consists of one representative from each club
O Run by elected student leaders that help shape
program policies and events
Philosophy
O Campus Recreation plays a vital role in our
students’ development by providing
opportunities that encourage healthy lifestyles,
sportsmanship, leadership, teamwork, and
responsibility.
O Sport Clubs provided numerous development
opportunities, and not just competitive outlets.
Removing the “student-run” aspect of a club
would only take away those development
opportunities for our students.
University Policies
Logo Usage
O Eagle Head logo can be used by Sport Clubs
O All items must be printed by licensed vendor
O Check with club officers before printing
O Design approval is required prior to printing
anything with a University logo
Alcohol Policy
O Alcohol distribution or consumption is prohibited
during club-sponsored events. This includes but
is not limited to the following:
O Traveling to/from an event as a player or coach
O While at the event site, or within the vicinity of the
event, site as a player or coach
O In a hotel, campsite or other team lodging
O On site before/during/after practice or event
O Exceptions: persons of legal age may have a drink
with a meal
Open Membership
O Due to our funding source, all Sport Clubs must have
open membership to FGCU students, regardless of skill,
experience or gender.
O What this means:
O Sport Clubs MAY NOT charge membership dues or tryout
fees. Tryouts must be open to all students.
O Certain fees are permitted, provided that students can opt
to fundraise the amount required. Permitted fee types:
O
O
O
Travel Team fees – for hotel, fuel, car rental, flights, etc.
Equipment fees – for uniforms, sport specific equipment, etc.
Referee fees – for home or away games, as required by leagues
O Students that wish to play at a recreational level, or do not
have the talent required for the travel team, must be
allowed to be join the club FOR FREE.
Club Membership
O Community members and non-students are not
permitted to be a member of a Sport Club.
O FGCU Regulation FGCU-PR4.005 (section C) states
that student organization membership is restricted to
currently enrolled students only.
O Club members must complete the following forms
prior to participating in any club practices,
competitions or events:
O participation waiver & conduct agreement (yellow form)
O emergency contact & concussion info (pink form)
Sport Clubs
Program Policies
Risk Management
O Clubs must have 2-4 First Aid & CPR certified members, which
we call safety officers, or coaches with certifications
O Requirements are determined by risk level (see next slide)
O Risk Level Two Requirement
O 2 safety officers
O Risk Level Three Requirement
O 2 safety officers
O and coach certificated or 1 additional safety officers
O Risk Level Four Requirement
O 2 safety officers
O and coach certificated or 2 additional safety officers if no coach
Risk Levels
O Level 2:
O Dancing E’Gals, Lacrosse (W), Powerlifting,
Swimming, Tennis
O Level 3:
O Baseball, Fishing, Lacrosse (M), Martial Arts,
Paintball, Quidditch, Roller Hockey, Sailing, Soccer
(M&W), Softball, Water Polo, Winterguard
O Level 4:
O Cheer, Equestrian, Gymnastics, Hockey, Rugby
(M&W), Spearfishing, Wakeboarding, Wrestling
Accident Reports
O When do you need to report?
O When an injury requires, or may require,
professional attention from an Athletic Trainer,
EMT, doctor or other medical professional
O When there is an accident/injury or incident
involving club members, other FGCU students,
visiting teams or spectators - at any club event
O Tell club officers to call or email us - we want
to hear it from them first!
Concussion Policy
O Baseline ImPACT Testing is required for new
players prior to first competition in:
O Cheer, Gymnastics, M Lacrosse, M Rugby, W
Rugby, M Soccer, W Soccer, Ice Hockey, Wrestling
O With a suspected head injury:
O Remove the athlete from play (applies to all clubs)
O Keep the athlete out of play until a *qualified
physician* gives written clearance
O Read full policy here:
http://www.fgcu.edu/CampusRec/SportClubs/res
ources.html
Deadlines & Requirements
O Deadlines for paperwork and re-registration can be found on
our website’s google calendar
O SCORE Points (click for handout)
O All clubs have to meet minimum requirements in fundraising,
community service, meeting attendance & attending other sport
club events
O Elections
O Coaches and volunteers should not be involved in club elections.
When needed, involve the club advisor as a neutral party to count
votes.
O Purchasing
O Coaches, volunteers and advisors are not permitted to spend club
funds or make agreements on behalf of the club or University.
Finances
Types of Accounts
A&S
Account
Off Campus
Bank
Account
•University
funding
•Funding raised
by the club
A&S Account
O Two ways to receive A&S funding:
O Annual A&S Budget Request – SCC’s request is reviewed by the
SG Appropriations Committee each year
O SCC Reserve Fund or Transfer Request - funding requests for
unforeseen costs in the middle of the year
O Sport Clubs Council
O Holds budget hearings with each club and presents one
request for all Sport Clubs to Student Government
O Budget hearings will take place September 2014
(for funding during 2016-2017)
O Unused A&S funds are swept at the end of each
academic year in May, and cannot be saved
Off Campus Account
O The Club’s Bank Account
O Used for depositing funds raised by the club
O Checks made out to “Eagles (club name)”
can be deposited into this account
O Treasurer must track deposits
O Required for semesterly Financial Reports
Other Financial Questions
O Financial Training
O The treasurer attends this training in person, but
you can review the slides on our Resource page.
O Team Manual
O This is the same guide that team presidents are
given each year. It has answers to many FAQ’s.
O Account Balances
O Please ask your treasurer; Sport Club staff will not
release the information to coaches, volunteers or
advisors.
Questions?
Always try to correspond with your club officers first, but please contact us when needed!
Below is your club’s primary Sport Clubs staff contact person:
TBD, Sport Clubs Coordinator
Baseball
Cheer
Dancing E’Gals
Fishing
Gymnastics
Hockey
M Lacrosse
W Lacrosse
M Rugby
W Rugby
M Soccer
W Soccer
Spearfishing
Wrestling
Jonathan Canales, Sport Clubs Intern
Equestrian
Martial Arts
Paintball
Powerlifting
Quidditch
Roller Hockey
Sailing
Softball
Swimming
Tennis
Wakeboarding
Water Polo
Winterguard
Contact Us
O Sport Clubs Office
Located in the Recreation Center, Alico Arena 307
O Coordinator :: sportclubs@fgcu.edu, 239-590-7332
O Jonthan :: jcanales@fgcu.edu, 239-590-7478
O Website :: rec.fgcu.edu/sportclubs
Thank You
Thank you for working with our clubs!
O Once you have finished reviewing this
information:
O Coaches & volunteers - sign and submit the
statement of understanding
O Advisors - sign and submit the advisor
acceptance form