Florida Gulf Coast University
Department of Environmental Health and Safety
Risk Management and Insurance
Procedure No. 2.1
Issue Date: November 8, 2006
Title: Insurance Coverage for FGCU New Buildings
Purpose:
Acquiring insurance for a newly constructed state owned building on FGCU campus and
off-campus.
General overview:
Florida Gulf Coast University will insure all permanent buildings here on campus as well
as off campus. The Fire Insurance Trust Fund is the state self-insurance program
covering state owned buildings against fortuitous losses.
Covered causes of losses include:
Fire
Lightning
Explosion
Windstorm or Hail
Smoke
Riot or Civil Commotion
Sinkhole Collapse
Flood
Responsibilities:
Environmental Health and Safety has the primary responsibility for insuring newly
constructed buildings and contents when building is substantially completed. In
accordance with 284.04, all new erected buildings or acquired property must notify the
Department of Financial Services, in writing.
The Facilities planning department when entering into a new construction project
contract for a new building on or off campus shall coordinate with the construction
manager to provide university with certificate of liability insurance and upon completion
of project a copy of substantial completion for building to the Office of Environmental
Health and Safety.
The FGCU Space coordinator shall provide in writing the building specifications of
newly erected building to EHS.
Finance and Accounting shall submit to EHS a spreadsheet on capitalization for newly
erected buildings.
Procedures for insuring new building and contents:

Request and receive from FGCU space coordinator, in writing, updated and
current gross square footage and construction year of new building.
 Assist Finance and Accounting in completing building valuation worksheet
calculating actual cash value of new building.
 Request and receive from Finance and Accounting, in writing, the value of
contents for each new building.
 Complete a coverage request form for the Department of Financial Services online. Form submitted by the Office of Environmental Health and Safety.
..\Building Valuation fro Depart of Insurance\Insuring a state building\Coverage Request
Form (DI4-850).htm
 Department of Financial Services will send property schedule for accuracy and
completeness.
 In beginning of fiscal year, newly and acquired property will be included in
property invoice and payment processed in order to have insurance in force for
current fiscal year.
Deductible:
The deductible for this coverage is $2,500 for any loss resulting from any covered cause
of loss with exception of flood insurance. Flood insurance deductible is $500.
Premium:
The Department of Financial Services calculates the premium based on intended use of
building, its contents, and rental income, if applicable. Premium invoice shall be forward
to University Budget Office for payment.
Form:
Coverage request form
Policy:
Certificate of Property Coverage is available upon request, please contact Willie Baca for
a copy.
Contact:
Willie Baca
Assistant Director, EHS – Risk Management and Insurance
239-590-1126 Office
239-590-1033 Fax
wbaca@fgcu.edu