Effort Reporting Training
Presented by Costing
Andy McManus & Anne Hager
1
Welcome to Effort
Reporting Training
(Short)
Please Take Your PARs and Sign In
2
Effort Reporting Policy
 Federal Regulations– Allows the University to meet
the requirements of (OMB Uniform Guidance
Subpart E 200.430 Cost Principles)
http://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1&rgn=div5
 Purdue Effort Reporting Policy (II.C.1) : This policy
established effort reporting procedures which
documents the effort expended on sponsored
projects.
http://www.purdue.edu/policies/business-finance/iic1.html
3
Effort Reporting Key Facts
 Monthly paid staff who expended effort on a Sponsored
Program or Federal Appropriation during the semester
must certify their effort on a PAR.
 PARs are distributed to the employee’s home department.
 If a monthly paid person expended effort on a Sponsored
Program or Federal Appropriation during the semester but
did not receive a PAR, complete a blank PAR form from
the Costing Website.
Personnel Activity Report (PAR)
 Reminder - CD% is the current cost distribution before
effort is certified or revised.
4
Effort Reporting Key Facts
 The Effort Reporting Quick Reference Guide (QRG) outlines
•
•
•
•
•
5
important policy reminders and responsibilities for PIs/faculty,
and is printed on the back of each PAR.
The business office should meet with the PI (Principal
Investigator) or someone with direct knowledge of the work to
review the PAR.
The PAR must be signed by the employee or someone having
direct knowledge of the work.
Faculty/PIs should sign their own PARs. If they are unavailable,
a person with direct knowledge of their work may sign for them.
PIs sign PARs for the Graduate Students
Confirm with individual if certifying 100% effort on Sponsored
Projects that no departmental responsibilities, proposal writing
to other sponsors or participation in any other unrelated
activities were performed during the reporting period.
Effort Reporting Key Facts
 Administrative Supplements are defined as a part of the
base pay by the University and are included on the PARs.
 Overloads and other special payments are not considered
part of base pay and are not included on the PARs.
• Summer months or other period not included in the base
salary period will be determined for each faculty member
at a rate not in excess of the base salary divided by the
period to which the base salary relates
6
Wage Types that would be included in a PAR
Wage Type
Wage Group
1000-Salary
2. 1001-Salary Non-Eligible
3. 1003-NRA Salary
4. 1015-Administrative Adjustment
5. 1016-Temp/Short Term Admin Adjustment
6. 1315-Summer Pay
7. 1320-Sababatical Leave
8. 1501-NRA Salary Non-Eligible
9. 1515-NRA Administrative Adjustment
10. 1815-NRA Summer Pay
11. 1820-NRA Sabbatical Leave
1.
7
1
1
1
1
1
2
1
1
1
2
1
Effort Reporting Key Facts
 Return the signed PARs to the Costing Office to
be entered
 When the Costing Office enters the PAR, IT27
for each month in the semester will change to
match the PAR unless the difference is less
than 5%
 All PARs (original and revised) requesting a
less than 5% change require explanations and
approval from the Costing Office/Comptroller.
8
Effort Reporting Key Facts
 Certification must equal 100% per PERNR per wage group.
 It is recommended that known changes to cost distribution are
corrected in IT27 before the last payroll run of the semester, so
that the distribution printed on the PARs is as accurate as
possible. The keying deadline was April 20, 2016—if you
changed cost distribution for this semester after that date, those
changes will not be reflected on the PAR. Watch
Business@Purdue for keying deadline reminders.
 Something must be written in the Effort % column.
 Writing the word “SAME” in the Effort % column is acceptable
if the effort that is being certified is the same as the existing
distribution that is reflected in the CD % column of the PAR.
 Certify in whole percentages whenever possible.
9
EXAMPLES OF HOW TO USE THE WORD SAME
This par will cause no change to cost distribution. Everything will remain the
same.
If there is more than one job and you put the word same on both of the jobs nothing
will update.
10
EXAMPLES OF HOW TO USE THE WORD SAME
PAR EXAMPLE:
• The numbers that we would key for this par WG 1 would be 50%/50%. This
would make each months cost distribution 50%/50%. There is nothing to tell
the system that it should do anything else.
• If you want the cost distribution to be anything else a par calculator would be
necessary to tell the system how exactly you want the cost distribution to look.
• If you have more than one job on a par it is a good idea to get into the habit of
making a par calculator for the unchanged job as well making the change that
are needed.
11
Effort Reporting Key Facts
 %CD printed on the PAR is calculated using the
amount of Salary on each account for the entire
par period.
 Effort certification is based on % Effort and not on
salary.
 When you change one account by more than
5%, all accounts will update in IT27 for each
month in the PAR period
12
Less than 5% Changes
Less than 5% changes always require an explanation and approval from
the Costing Office/Comptroller. Less than 5% changes on a Revised
PAR or Post PAR are VERY RARELY approved. The following are
examples of when a less than 5% change may be approved when
CLEARLY REQUESTED AND DOCUMENTED:
•




13
A less than 5% adjustment will be permitted to clear an over drafted
account.
A less than 5% adjustment will be allowable to remove post-term
charges from an account.
A less than 5% adjustment will be allowable if an employee is paid from
a separately certified project but reports zero effort on the PAR.
A less than 5% adjustment is acceptable if, when coupled with
committed cost sharing or a memo match on the PAR, the adjustment is
equal to or greater than 1%.
If there is a signed contract that is approved by the Comptroller that
requires tracking less than 5% adjustments.
HOW TO DETERMINE IF A LESS THAN 5% ADJUSTMENT IS
NEEDED
•
IS THE DIFFERENCE BETWEEN %CD AND % EFFORT ON ANY ONE LINE
GREATER THAN 5%?
IF YES– YOU DO NOT NEED THE LESS THAN 5% ADJUSTMENT. THE SYSTEM
WILL MAKE THE CHANGES THAT ARE REQUESTED.
IF NO—THEN A LESS THAN 5% ADJUSTMENT IS NEEDED. THIS WILL FORCE
THE SYSTEM TO MAKE THE CHANGES THAT YOU ARE REQUESTING WHEN IT
WOULD NORMALLY NOT MAKE THOSE CHANGES DUE TO A LESS THAN 5%
CHANGE.
THE 5% DIFFERENCE IS NOT BASED ON A COMBINATION OF LINES.
14
ADDITIONAL NOTE
• On an original PAR, if an individual is not going to certify all
his/her effort incurred on a sponsored program for the
period and instead elects to report part of that effort on an
unrestricted fund, this should be documented in the
comment section of the PAR.
• Documentation should include the percent of effort not
being reported on the sponsored program and the reason
why.
• The benefit would be less scrutiny on a revised PAR, should
one be necessary, resulting from the prior notification on the
original PAR.
15
Additional Notes
Sick Leave and Paid Parental Leave are allowable direct
costs that should be prorated on the basis of the projects or
accounts the individual is working on at the time the leave
is taken.
16
Additional Notes
 Review the Sponsored vs Non-sponsored
activities charts
https://sp2010.itap.purdue.edu/businessservices/b
stc/courselist/Documents/BPARS%20Sponsored
%20Non-Sponsored%20Activities%20Chart.pdf
 Example:
 Proposal writing must be supported by general funds,
gift funds etc... Writing proposals is only allowable on
a sponsored project if it is for the continuation or
renewal of that sponsored project.
17
When to Use a PAR Calculator
C
 The PAR effort calculator is on the costing website:
http://www.purdue.edu/business/mas/costing/Effort_Re
porting/index.html
• Salary dollars are different in at least one month during
the par period
• Or when a grant expires some time during the par
period
• And when a greater than 5% change is needed
18
PAR Calculator
Demo the PAR
Calculator
19
Effort Report
Demo T-Code
S_P7H_77000175
Actual Effort Certification
By Employee
20
Spring Effort Reporting Timeline
• 04/30/2016 – PAR period ends
• 05/06/2016– Business Offices receive PARs at training
• 06/06/2016 – Certified PARs are due to the Costing Office
• 06/07/2016 – Post PAR period begins. Explanations and
appropriate signatures are required.
• Keying of PARs will begin in the Costing office as
soon as PARs are received. Adjustments will appear
after the May or June payroll runs depending on when
the PARs are keyed by costing.
• Note: The cost distribution deadline for May payroll
is the 18th and June deadline is the 21st.
21
SPRING PAY DATES
01/01/2016 – 04/30/2016
January 2016
1/01/2016 – 1/31/2016
February 2016
2/1/2016 – 2/29/2016
March 2016
3/1/2016 – 3/31/2016
April 2016
4/01/2016 – 4/30/2016
22
Post PAR Procedures
 PARs that are received after the June 6th deadline but
DO NOT change cost distribution are considered late and
require an explanation as to why the PAR is late.
 PARs that are received after the June 6th deadline that
change cost distribution are considered post PAR and
require both an explanation AND pre-auditor signature.
 All revised PARs require an explanation and pre-auditor
signature, regardless of when they are received.
23
PAR Timeline Dates
2 weeks after the end of PAR
period
PAR Training completed and all PARs distributed
30 days after PARs are distributed
PARs are due to the costing office
60 days after PARs are distributed
Bus. Managers receive a listing of outstanding
PARs with a memo from Dir. of Bus. Managers
and/or the Associate Comptroller with a copy to
the Dir. of Fin. Affairs or the Director of
Accounting at the Regional Campus.
90 days after PARs are distributed
Bus. Managers receive a listing of outstanding
PARs with a memo from Comptroller with a copy
to the Dir. Of Fin. Affairs and the Dir. of Bus.
Managers or the Regional Campus Comptroller
120 days after PARs are distributed
Dir. Of Fin. Affairs receive a listing of outstanding
PARs with a memo from Vice President of
Business Services and Assistant Treasurer with
a copy to the Dean, Dir. of Bus. Managers or the
Regional Campus Comptroller
Questions
25
CONTACTS
Have Questions or Need Help?
CONTACT
 Costing@purdue.edu – this email address contacts all
costing representatives
 Anne Hager
Phone: 49-44894
Email: ahager@purdue.edu
26
Thank You for
Attending!
27
Welcome to Effort
Reporting Training
(Extended)
Present by Costing
Andy McManus &
Anne Hager
28
What is Effort Reporting?
The process by which Purdue
University documents the compensated
Effort expended on Sponsored Projects
during each Effort Reporting Period.
29
Effort Reporting Policies/Requirements
 Purdue Effort Reporting Policy (II.C.1) : This policy
established effort reporting procedures which documents
the effort expended on sponsored projects.
http://www.purdue.edu/policies/business-finance/iic1.html
 Federal Regulations - Allows the University to meet the
requirements of OMB Uniform Guidance Subpart E
200.430 - Cost Principles
http://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1&rgn=div5
30
OMB UNIFORM GUIDANCE- 200.430
200.430 (h) (8) (i) (I) (viii) (c)
The non-Federal entity’s system of internal controls
includes processes to review after-the-fact interim charges made
to a Federal awards based on budget estimates. All necessary
adjustment must be made such that the final amount charged to
the Federal award is accurate, allowable, and properly allocated.
200.430 (h) (8) (i) (1)
Standards for Documentation of Personnel Expenses -Charges to Federal awards for salaries and wages must be based
on records that accurately reflect the work performed. These
records must:
(i)
31
Be supported by a system of internal control which
provides reasonable assurance that the charges are
accurate, allowable, and properly allocated;
OMB UNIFORM GUIDANCE- 200.430
(iii) Reasonably reflect the total activity for which the
employee is compensated by the non-Federal entity, not
exceeding 100% of compensated activities
(iiii) by the non-Federal entity, on an integrated basis,
but may include the use of subsidiary records a defined in
the non-Federal entity’s written policy.
200.430 (h) (8) (i) (1) (iii) (b)
Significant changes in the corresponding work
activities are identified and entered into the records in a
timely manner.
200.430 (h) (8) (i) (1) (viii)
Budget estimates (i.e., estimates determined before the
services are performed) alone do not qualify as support for
charges to Federal awards, but may be used for interim
accounting purposes
32
OMB UNIFORM GUIDANCE- 200.430
200.430 (h) (2)
Salary basis. In no event will charges to Federal awards,
irrespective of the basis of computation, exceed the
proportionate share of the Institutional Base Salary for that
period.
200.430 (h) (5)
Periods outside the academic year. -- Charges for work
performed by faculty members on Federal awards during
periods not included in the base salary period will be at a
rate not in excess of the Institutional Base Salary.
200.430 (h) (8) (i) (3)
Charges for the salaries and wages of nonexempt employees,
in addition to the supporting documentation described in this
section, must also be supported by records indicating the
total number of hours worked each day.
33
Personnel Activity Report (PAR)
• The Personnel Activity Report (PAR) form:
• Documents the effort devoted to sponsored projects
expressed as a percentage of total effort worked
during the effort reporting period
• Supports the final distribution of payroll charges to
sponsored program and other accounts
• There are three reporting periods to correspond with each
academic semester. These periods are defined as:
•
•
•
34
Fall: September 1 to December 31
Spring: January 1 to April 30
Summer: May 1 to August 31
PAR Procedures
 PARs are distributed to employee’s home department.
The PAR must be signed by the employee or someone
having direct knowledge of the work.
 The business office acts as a liaison to Faculty/PI, they
should not complete the PAR.
 The person signing the form should be the one filling it
out.
 Faculty/PIs should sign their own PARs. If they are
unavailable, a person with direct knowledge of their work
may sign for them.
 PIs sign PARs for the Graduate Students.
35
Effort Reporting Key Facts
 The Effort Reporting Quick Reference Guide (QRG) outlines
•
•
•
•
•
36
important policy reminders and responsibilities for PIs/faculty,
and is printed on the back of each PAR.
The business office should meet with the PI (Principal
Investigator) or someone with direct knowledge of the work to
review the PAR.
The PAR must be signed by the employee or someone having
direct knowledge of the work.
Faculty/PIs should sign their own PARs. If they are unavailable,
a person with direct knowledge of their work may sign for them.
PIs sign PARs for the Graduate Students
Confirm with individual if certifying 100% effort on Sponsored
Projects that no departmental responsibilities, proposal writing
to other sponsors or participation in any other unrelated
activities were performed during the reporting period.
Effort Reporting Key Facts
 Monthly paid staff who expended effort on a Sponsored
Program or Federal Appropriation during the semester
must certify their effort on a PAR.
 PARs are distributed to the employee’s home department.
 If a monthly paid person expended effort on a Sponsored
Program or Federal Appropriation during the semester but
did not receive a PAR, complete a blank PAR form from
the Costing Website.
Personnel Activity Report (PAR)
 Reminder - CD% is the current cost distribution before
effort is certified or revised.
37
Effort Reporting Key Facts
• Each employee (Person ID) receives ONE PAR that is
sent to their HOME department
• Charges for work performed by Professional Staff during
the academic year will be based on the individual’s base
pay regardless of the number of hours worked
• All monthly-paid staff who have effort on a Sponsored
Program or Federal Appropriation during the semester
needs a PAR. All effort during the semester related to
their base pay must be certified.
38
Effort Reporting Key Facts
 Certification must equal 100% per PERNR per wage group.
 It is recommended that known changes to cost distribution are
corrected in IT27 before the last payroll run of the semester, so
that the distribution printed on the PARs is as accurate as
possible. The keying deadline was April 20, 2016—if you
changed cost distribution for this semester after that date, those
changes will not be reflected on the PAR. Watch
Business@Purdue for keying deadline reminders.
 Something must be written in the Effort % column.
 Writing the word “SAME” in the Effort % column is acceptable
if the effort that is being certified is the same as the existing
distribution that is reflected in the CD % column of the PAR.
 Certify in whole percentages whenever possible.
39
Effort Reporting Key Facts
 Administrative Supplements are defined as a part of the
base pay by the University and are included on the PARs.
 Overloads and other special payments are not considered
part of base pay and are not included on the PARs.
• Summer months or other period not included in the base
salary period will be determined for each faculty member at
a rate not in excess of the base salary divided by the period
to which the base salary relates
40
Effort Reporting Key Facts
• Summer months or other period not included in the base
salary period will be determined for each faculty member
at a rate not in excess of the base salary divided by the
period to which the base salary relates
41
Effort Reporting Key Facts
 The PAR may be divided into multiple Personnel
Numbers (PERNRs) and may have two wage groups
(Summer Pay and Academic Pay). Certification must
equal 100% per PERNR per wage group.
 If an employee has multiple appointments the home
department must coordinate with all other departments
to make sure that effort is certified correctly.
 The Effort Reporting Quick Reference Guide (QRG)
printed on the back of the PAR outlines important policy
reminders and responsibilities for PIs/faculty.
42
Effort Reporting Key Facts
• What If I Didn’t Receive a PAR for someone that Needs
One?
• Complete a blank PAR form from the Costing Website, and submit
it with all other PARs.
• Personnel Activity Report (SAP)
• Note: The newest revision of the form is on the Costing website.
• What about Bi-weekly staff who are paid on Sponsored
Programs?
• Bi-weekly staff are not included in the PAR process. Their effort is
certified on their time cards. The cost distribution should match
the effort expended during the period.
43
Important PAR Facts
 %CD printed on the PAR is calculated using the amount of
Salary on each account
 Effort certification is based on % Effort and NOT on Salary.
 When you change one account by more than 5%, all
accounts will update in IT27 for each month in the PAR
period
 PAR Effort Calculator is on the Costing Website under the
following link:
http://www.purdue.edu/business/mas/costing/Effort_Reporti
ng/index.html
44
PAR Procedures
 Something must be written in the Effort % column.
 Writing the word “SAME” in the Effort % column is
acceptable if the effort that is being certified is the
same as the existing distribution.
 Certify in whole percentages whenever possible
 When a PAR with changes is keyed by the Costing
Department, IT27 for each month in the semester will
change to match the PAR unless the difference is
less than 5%, or a PAR calculator is attached to show
varying monthly distribution.
45
EXAMPLES OF HOW TO USE THE WORD SAME
This par will cause no change to cost distribution. Everything will remain the
same.
If there is more than one job and you put the word same on both of the jobs nothing
will update.
46
EXAMPLES OF HOW TO USE THE WORD SAME
PAR EXAMPLE:
• The numbers that we would key for this par WG 1 would be 50%/50%. This
would make each months cost distribution 50%/50%. There is nothing to tell
the system that it should do anything else.
• If you want the cost distribution to anything else a par calculator would be
necessary to tell the system how exactly you want the cost distribution to look.
• If you have more than one job on a par it is a good idea to get into the habit of
making a par calculator for the unchanged job as well making the change that
are needed.
47
When Do I Use a CD-01?
 Use a CD-01 to document a cost distribution change
needed after payroll has been posted:
 For any Bi-Weekly employee paid on Sponsored
Program Funds or Federal Appropriations
 Monthly and biweekly Personnel paid from all other
funds will only require a CD-01 form to completed if the
changes are for periods prior to July 1 of the previous
calendar year.
 You DO NOT need a CD01 when submitting a Revised
PAR
48
EXAMPLES OF ACTIVITIES
SPONSORED
VS
NON-SPONSORED
49
DEFINING PAR FIELDS
50
DEFINING PAR FIELDS
51
DEFINING PAR FIELDS
52
DEMO -Example 1 : Simple PAR
 Certify whole percentages whenever possible.
 Certification must equal 100% per PERNR per
Wage Group.
 If change is less than 5%, IT27 will NOT change.
 If no change is necessary, the word “same” can
be written in the Effort Column (DO NOT LEAVE
IT BLANK).
53
SIMPLE PAR
54
WHEN TO USE CALCULATOR
(PAR Effort Calculator)
 If a grant expires during the PAR period, costing has to manually key each month to
enter the certified PAR if it includes changes to distribution.
 When using a PAR calculator, use the exact figures shown at the bottom of the
form.
 Certification must equal 100% per PERNR per Wage Group.
 IT 27 will update for ALL lines if the change is greater than 5% in any given line
 One employee may have more than 1 PERNR
 If necessary, coordinate with other departments to make sure that certification is
accurate and complete.
 More than one person can sign as authorized administrator if necessary.
 Please note: All employees paid on sponsored programs (grants) with concurrent
appointments must be certified on ALL appointments, even if only one of the
concurrent appointments is sponsored.
55
DEMO-EXAMPLE 2: PAR WITH CALCULATOR
Demo the PAR
Calculator
41120000
7.5%
7.5%
7.5%
7.5%
56
DEMO- Example 1 : PAR Without Calculator
DIFFERENCE BETWEEN HAVING A CALCULATOR AND NOT CALCULATOR
This is how cost distribution will look if no par calculator is sent along with the par.
Cost Center
4027013000
57
Order
Fund
May
June
July
August
8000055682
41120000
7.5%
7.5%
7.5%
7.5%
8000041497
41100000
80%
80%
80%
80%
21010000
12.5%
12.5%
12.5%
12.5%
DEMO-EXAMPLE 2: PAR WITH CALCULATOR
Bottom Box—
%Effort that should be entered on the PAR:
58
Use the
numbers
in the
bottom
box to
be
written
on the
face of
the par.
*Note*
The total
on the
bottom
must be
exactly
100%.
THIS IS THE COST DISTRIBUTION WOULD LOOK IF KEYED
ACCORDING TO THE CALCULATOR.
Cost Center
4027013000
59
Order
Fund
May
June
July
8000055682 41120000
10%
10%
10%
8000041497 41100000
90%
90%
90%
21010000
August
50%
50%
Post PAR Procedures
 PARs that are received after the June 6th deadline but
DO NOT change cost distribution are considered late and
require an explanation as to why the PAR is late.
 PARs that are received after the June 6th deadline that
change cost distribution are considered post PAR and
require both an explanation AND pre-auditor signature.
 All revised PARs require an explanation and pre-auditor
signature, regardless of when they are received.
60
Explanations
 Explanations must be clearly and carefully worded so
that regardless of the passage of time, a person
unfamiliar with the situation can fully understand why
and how the error occurred, understanding the
corrective action and find it appropriate
61
EXPLANATIONS
Your explanation on both PARs or a CD-01 should include:
 Why is the correction proper and necessary?
 Explain what is being corrected. Include person and PAR
period, and how the necessary change was discovered.
 Explain the change being made- include account, % before
change, % being changed to, and project period for SPS and
AG funds.
 If document is not timely, explain why the document is late.
 PAR explanation refers ONLY to effort. Do not mention salary.
62
Less than 5% Changes
In very rare situations an adjustment of less than 5% will be
allowed. Request for a less than 5% change requires an
explanation and approval from the Costing Office
/Comptroller.
Less than 5% changes on a Revised PAR or Post PAR are
VERY RARELY approved. The following are examples of
when a less than 5% change may be approved when
CLEARLY REQUESTED AND DOCUMENTED:
63
Less than 5% Changes
• A less than 5% adjustment will be permitted to clear an over
drafted account.
 A less than 5% adjustment will be allowable to remove postterm charges from an account.
 A less than 5% adjustment will be allowable if an employee
is paid from a separately certified project but reports zero
effort on the PAR.
 A less than 5% adjustment is acceptable if, when coupled
with committed cost sharing or a memo match on the PAR,
the adjustment is equal to or greater than 1%.
 If there is a signed contract that is approved by the
Comptroller that requires tracking less than 5%
adjustments.
64
REASONS BEHIND THE POLICY/PROCEDURE
WHY DO WE DISCOURAGE CHANGES OF LESS THAN 5%?
• Federal government realizes that measuring
effort cannot be precise at all times.
• Process is based on an after the fact
estimation of how the individual spent
his/her time
• Purdue University negotiated the threshold
of 5% with DHHS
65
HOW TO DETERMINE IF A LESS THAN 5% ADJUSTMENT IS
NEEDED
•
IS THE DIFFERENCE BETWEEN %CD AND % EFFORT ON ANY ONE LINE
GREATER THAN 5%?
IF YES– YOU DO NOT NEED THE LESS THAN 5% ADJUSTMENT. THE SYSTEM
WILL MAKE THE CHANGES THAT ARE REQUESTED.
IF NO—THEN A LESS THAN 5% ADJUSTMENT IS NEEDED. THIS WILL FORCE
THE SYSTEM TO MAKE THE CHANGES THAT YOU ARE REQUESTING WHEN IT
WOULD NORMALLY NOT MAKE THOSE CHANGES DUE TO A LESS THAN 5%
CHANGE.
THE 5% DIFFERENCE IS NOT BASED ON A COMBINATION OF LINES.
66
Useful T-Codes
 S_P7H_77000175
Actual Certification by Employee
 ZHR_PAY_POSTING
Shows Salary Distribution by Pay Period
 PA20 Info type 27
Displays Cost Distribution
 PA20 Info type 15 STY 1315
Displays Summer Payments
67
Demo of Useful T-Codes
68
Effort Reporting Escalation Process
 The Effort Reporting Period is to be closed within 60
days after the end of the reporting period in order to
satisfy federal reporting requirements.
 This is a follow-up process designed to identify
unresolved issues for the period.
 An email with the outstanding PAR list will be sent to
the departments business manager and DFA
beginning the week before PARs are due to the
Costing Office, and will continue until all PARs are
returned.
69
PAR Timeline Dates
2 weeks after the end of PAR
period
PAR Training completed and all PARs distributed
30 days after PARs are distributed
PARs are due to the costing office
60 days after PARs are distributed
Bus. Managers receive a listing of outstanding
PARs with a memo from Dir. of Bus. Managers
and/or the Associate Comptroller with a copy to
the Dir. of Fin. Affairs or the Director of
Accounting at the Regional Campus.
90 days after PARs are distributed
Bus. Managers receive a listing of outstanding
PARs with a memo from Comptroller with a copy
to the Dir. Of Fin. Affairs and the Dir. of Bus.
Managers or the Regional Campus Comptroller
120 days after PARs are distributed
Dir. Of Fin. Affairs receive a listing of outstanding
PARs with a memo from Vice President of
Business Services and Assistant Treasurer with
a copy to the Dean, Dir. of Bus. Managers or the
Regional Campus Comptroller
Spring Effort Reporting Timeline
• 12/31/2016 – PAR period ends
• 05/06/2016 – Business Offices Receive PARs at Training
• 06/06/2016 – Certified PARs are due to the Costing Office
• 06/07/2016 – Post PAR begins. Explanations and appropriate
signatures are required
• Keying of PARs will begin in the Costing office as soon as PARs
are received. Adjustments will appear after the May or June
payroll run, depending on when they are keyed.
• Note: The cost distribution deadline for May payroll is the 18th & June
deadline is the 21st.
.
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SPRING PAY DATES
JANURAY 1, 2016 – APRIL 30, 2016
January 2016
1/01/2016 – 1/31/2016
February 2016
2/01/2016 – 2/291/2016
March 2016
3/01/2016 – 3/31/2016
April 2016
4/01/2016 – 4/30/2016
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Questions
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Have Questions or Need Help?
CONTACT
 Costing@purdue.edu – this email address contacts all
Costing Representatives
 Anne Hager
Phone: 49-44894
Email: ahager@purdue.edu
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Thank You for
Attending!
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