Peralta Community College District
Counseling Functionality Team Meeting Minutes
December 8, 2010
Present: Kerry Compton, Chair; Adrienne Riley; Hermia Yam; Lesley Scurry; Trulie Thompson; Terrance Greene; Steve Pantell.
Guest: Joseph Bielanski
Agenda Item and
Presenter(s)
Meeting Called to Order
9:00. Meeting ended at
11:00 am
I. Agenda Setting
II. Counseling Functionality
Team priorities, with a
specific focus on the
Academic Advising/Degree
Audit module and the
Transcript Summary query.
III. Resolution forwarded to
the District Education
Committee
Discussion
The last meeting was September 29, 2010.
The October 13, 2010 and November 10, 2010 meeting were cancelled given
that none of the Counseling priorities had been addressed.
As a follow-up to a presentation by a consultant on December 3, 2010
regarding implementation of the Academic Advising/Degree Audit module
in PeopleSoft, a focus in agenda setting was regarding this presentation.
This raised issues about other Counseling priorities, specifically the
Transcript Summary query (similar to /THD in Legacy).
Kerry had a PowerPoint presentation from Beth Tripp, CEO, Pinetree Ridge
a presenter at the December 3, 2010 meeting. The PowerPoint presented
information on the Academic Advising/Degree Audit as used at San Jose
State. Early in the presentation the team determined that in order to gain
more leverage for implementation of the Academic Advising/Degree Audit
module in PeopleSoft and to have the Transcript Summary created, that it
might be appropriate to develop a resolution and forward that resolution to
the District Education Committee for review and action. The remainder of
the meeting focused on writing a
Whereas, Counseling faculty have been involved in the PeopleSoft
conversion since fit gap meetings in spring 2005,
and, Whereas the Counseling Functionality Team (Counseling
business Team) has submitted counseling priority issues* in Fall 2007
with no resolution, three of which have been incorporated into the top
five priorities** of the PeopleSoft Resolution Team since September
2010 and for which there has been no action,
and, Whereas the Admission and Records evaluators, Counseling
Faculty, Financial Aid staff, Student Services administrators, and
students need a transcript summary immediately . This critical
Page 1 of 3
Follow-up Action
Peralta Community College District
Counseling Functionality Team Meeting Minutes
December 8, 2010
functionality was available in the mainframe/Legacy system and
the PeopleSoft resolution was promised in May 2008,
and, Whereas, the lack of a transcript summary impacts graduation
and transfer rates, the awarding of financial aid, the development of
student educational plans, the effective use of student contact hours,
and other issues directly affecting student success,
and, Whereas, the Vice Chancellor of Educational Services and staff
have identified a solution to the critical need for the academic advising
issues identified,
Therefore the Counseling Functionality Team requests the immediate
completion of the transcript summary, and supports implementation of
the Academic Advising module which would require





an Admissions and Records functional lead to
implement PCCD course mapping and evaluation of out of
district transcripts
an imaging system
consultant to assist with the implementation of the
Academic Advising module
a project manager knowledgeable of PCCD business practice
the identification of long term support , i.e. training,
maintenance, documentation.
*Counseling priorities
http://eperalta.org/wp/prt/files/2010/10/Counseling-CFT-Priorities-Revised9-29-10.doc
**Issues log
http://eperalta.org/wp/prt/files/2010/09/PRT-Current-Issues-Log-10-2610_PeopleSoft.xls
Page 2 of 3
Peralta Community College District
Counseling Functionality Team Meeting Minutes
December 8, 2010
IV. Introduction of the
Student Administration
functional analyst
V. Next Meeting
At the end of the meeting, Associate Vice Chancellor, Minh Lam came to the
meeting and introduced Ramarao Anumula as the functional analyst for the
Student Administration and that Ram would be working with the Counseling
Functionality Team. (ranumula@peralta.edu)
February 9, 2011
9:30 – 11:00 a.m.
IT Conference Room
Page 3 of 3