PERALTA COMMUNITY COLLEGE DISTRICT
AGENDA
4-21-10 TEAM MEETING
1:00 p.m. – 3:00 p.m. (Board Room)
1.
District/Site Variance Report Update
Updated Report

February Payroll Not Reflected

March State Apportionment Not Reflected
New/Added Expenditures
 Deficit Decreased by $200,000 (Budget Revision)
 Reduced Miscellaneous Expenses
Identify Structural Budget Deficit Amount

Current ($6,255,473)
2.
2009/10 Budget Adoption/Assumptions (Jim G. and Mary Beth)
Board Adoption-April 27 th
Narrative, Assumptions and Budget – (Board
Packet/Friday)
3.
2010/11 Budget Development/Adoption
January 15 th – State Budget Proposal
March – Chancellor’s Fiscal Alert
May 7 th – May Revise
June – Tentative Budget Presented/Information/Action
September – Budget Adoption
4.
Recovery Team Update – Review Draft ( Henry)
5.
Status of Closure/Financials (Point – Status – Timeline)

Payroll (MaryBeth)

Vacation Accrual (Vacation Completed – Load Banking –
Provided to Auditors April 5 th MaryBeth)
 Bursar’s Office (Cash Transferred/ Needing Revenue
Detail- G.L.)
 Disbursements (Will Be an Exception – Materials
Provided)

Budget Monitoring (Waiting on OPEB)

Fixed Assets (Forwarded to Auditors for Input)

County Cash (Reconciliation in Progress - M. Rosales)

 Other Bank Accounts (Reconciliation in Progress )
 Accounts Receivable (Dependent on Closing)
 Inventory (Needs to be Posted – Provided to VTD on
Monday – April 5th)

Accounts Payable (Exception – Materials Provided to
VTD)

Deferred Revenue (Dependent on Closing)
 Federal and State Categorical Grants (Dependent on
Closing)
 320 Testing (Completed)

50% Law (Closing)

Instructional Service Agreement (Completed)

State General Apportionment Funding System
(Completed)
 Residency Determination (Out of Compliance – Exception)
 Students Actively Enrolled (Materials Completed – E-Mail to VTD)

Concurrent Enrollment (Out of Compliance - Exception)

Use of Matriculation Funds (Completed – E-Mail to VTD)

Gann Limit Calculation (Closing)
 Enrollment Fees (Still Testing)
 Cal-Works (Completed)
 Scheduled Maintenance (Completed)

Open Enrollment (Completed)

Student Fees (Completed)

Trust Accounts (Completed)

Scholarships and Loan Accounts (Ready for Auditors)
 Associated Students (Ready for Auditors)
 Bond Fund (Provided to Auditors)

Interfund Transfer (Closing)
 Due To’s/Due From
(Closing)

OPEB Accounting (Information Provided to Auditors)
6.
ACCJC Visit/Schedule
Monday, April 19 th –
District
ACCJC Hearing June 10 th or 11th
7.
Next Meeting Date
 May 5, 2010 - 1:00 p.m. to 3:00 p.m.

Focus Next Week on Financial Closure