Fringe Benefit Meeting
Attendees: Ronald Gerhard, Mike Lenahan, Jim Grivich, MaryBeth, Susan, Kyu and Raghuvir.
01. Finance wants to see the following Budget strings thru Payroll distribution
A. Employer paid Benefits and Taxes
a. As Expenses – Charged to Employee Budget Strings except the Object Codes.
b. As liabilities – Charged to Employees Budget String except Cost Center to ”420”,
Object Code to respective liability Object Code and Top Code to “672800”, Project
to “0000” and accounting line to “00”
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All 9XXX will follow the behavior as explained in b
B. Only Full time Employees will follow the behavior pattern as explained in point “A” mapping
above.
C. Susan – Worker’s Compensation and Other Post Employment Benefits to be discussed late
in separate meeting. (More Research required)
02. Finance needs to have only one Fund Code (11) for all the 12 thru 29 Fund Codes defined in the
system. The Combo Code defined on HR Side will be populated by Kyu.
03. To achieve the above two Objectives by Thursday (08/26), We need
A. Finance will define all the relevant Chart fields on Finance Production database. (At present,
I.T will create on Test dB.)
B. Finance needs to populate all the existing Combo Codes in Account Code Table. (Finance
Team is expecting Kyu to assist them thru scripts in H.R database.)
C. In the existing Set-up: I.T will have to map all the different types of deductions and Taxes on
Deduction Mapping tables as well as populate the Employee’s benefit enrollment if the
necessary Codes are not defined on respective pages. Foe ex: EAP-AC is not defined as of
date, Less than 1.00 FTE Employees for Academics, etc.
In future, Benefits, Payroll and Finance will have to coordinate this type of actions or events.
D. On Test I.T will run the Prior Fiscal Year process to roll over the Budget strings and then
update the respective Budget strings with the right Splits; if any.
On HR Production, this process will be completed by Finance.
E. Retirement Contribution for 10/11 Month full time faculty will be discussed by Telly with
Ron before we modify the existing set-up for those deductions.
04. Kyu briefed on his research of Voucher creation process from HR to Finance to the Fringe Benefit
Team.
05. If I.T finds any obstacles/hurdles will bring to Finance notice and let them know.
Meeting with Recovery Team Member – Susan

Worker’s Compensation

Other Post Employment Benefits (OPEB)
01. Both this Employer paid Benefits will have to defined or configured in Peoplesoft.
02. Worker’s Compensation will be 1.2% of Gross ( I.T will like to Clarify with Susan whether it
should be Taxable Gross Federal)
a. For Certificated – Expense Code will be 3610; and
b. For Classifieds – Expense Code will be 3620
Liability Code for both will be 9545
Worker’s Comp will work as Taxes. They are mandatory for each and every employee.
03. Other Post Employment will be 12.5%
a. Classifieds – Expense Code: 3722
b. Certificated – Expense Code: 3712
Liability Code: 9546
This rate will be updated every fiscal year.
Worker’s Comp will work as Taxes. They are mandatory for each and every employee.
04.

I.T has to perform more research on how to accomplish the implementation of these
deduction codes and display them on Employee’s Paychecks.

I.T will update Susan in coming week on research and review the various options available
for test of what area available Options for implementation of this tasks.