Peralta Community College District
Meeting Minutes
DATE OF MEETING
03/11/2010
TIME
10:00 A.M
PLACE
I.T Conference Room
ATTENDEES
David Betts, Nancy Pak, Ruby Andrews, Denise Fontenot, Julie Huang, Jennifer Seibert,
Kit Hui and Raghuvir Goradia
Agenda:
DISCUSSION
“ Please
01. Benefits needed Message to be displayed on Paycheck only for Adjuncts.
verify your BEFORE-TAX Deductions and e-mail benefits@peralta.edu for any questions”.
CONCLUSIONS
I.T will test this message and see whether we are able to display only for a particular paygroup or not. If successful, it will
be implemented for March month end Payroll.
ACTION ITEMS
ASSIGNED TO
DEADLINE
Test
Raghuvir Goradia (I.T) and
Jennifer (Benefits)
03/22/2010
DISCUSSION
02. Benefits needed to identify the Correct Rates for Less than 1 FTE Faculty employees. This will aid
to correctly reflect right amount of benefits on the paychecks.
CONCLUSIONS
We need to filter the list by excluding employees with two jobs, Long -term sub and Reduced Workload
Employees. Verify the list with Benefits Office. I.T will provide the list of contract faculty to Benefits for decision.
ACTION ITEMS
ASSIGNED TO
DEADLINE
Benefits will decide who needs to be enrolled in the correct FTE
related benefit plans.
I.T and Benefits
03/16/2010
DISCUSSION
03. Leaves – To check the feasibility of building a Bolt-on “Leave Application”
CONCLUSIONS
I.T has received requirements. H.R will provide with more requirements on the go. As so mething works out we will meet to
discuss the status of this every Monthly meeting.
ACTION ITEMS
ASSIGNED TO
Ongoing Project
I.T and H.R
DISCUSSION
DEADLINE
04. Help-desk: To aid in tracking and maintaining issue-log all users are requested to use foot-print.
I.T demonstrated on how to use this software which will in turn help us to identify the kind of issues that result from
PeopleSoft or any other application or hardware related and what were resolutions.
CONCLUSIONS
Successful demo of Foot-Print Software by I.T
ACTION ITEMS
ASSIGNED TO
DEADLINE
Completed
DISCUSSION
05. Security Access Request Application will be updated to define access rights for an employee on -line.
CONCLUSIONS
H.R and I.T will work on the related Security Access Request form.
I.T needs to send H.R a copy of un-protected security form so we can discuss it further.
ACTION ITEMS
ASSIGNED TO
DEADLINE
Copy of security form has to be sent to H.R
I.T
03/11/2010
Review and finalize the form as soon as possible
I.T/H.R
Next Meeting
SPECIAL NOTES
DISCUSSION
Termination of Part-time instructors and Part-time classifieds who are currently inactive.
CONCLUSIONS
On-going discussion.
ACTION ITEMS
To be discussed.
SPECIAL NOTES
ASSIGNED TO
DEADLINE