CHARTER FOR THE STANDARDS AND MANAGEMENT
COMMITTEE OF THE PERALTA COLLEGES
MISSION STATEMENT
The Standards and Management Committee shall assist the Governing Board in
fulfilling its oversight responsibility with respect to overall performance
management of The Peralta Colleges; the development, maintenance and
continual review of the Strategic Planning Process; the development,
implementation and monitoring of Special Projects, using Project Management
techniques and discipline; the review of the performance of standing programs,
such as International Education; the review and monitoring of the performance of
management initiatives such as Program Review; pursuing the establishment of
Performance Standards throughout the Colleges, along with the collateral
Management Information Systems for an on-going monitoring process; the review
and evaluation of the negotiated performance contracts between all seniors and
reporting subordinates throughout the Management Structure; the review of the
semi-annual performance evaluations of all management personnel; and the
initiation of remedial or disciplinary action, when and where appropriate.
ROLES AND RESPONSIBILITIES
The Committee shall report to the Governing Board on matters requiring its
attention and recommend action based on the Committee’s review and evaluation
of all elements that come within the scope of the stated mission.
The Committee shall:
A.
Function as the host committee for the Strategic Planning Process; ensure
the completion of a fully integrated plan; develop and follow a
mechanism to accommodate updates and modifications to the plan;
sponsor an annual Strategic Planning workshop of the Board; pursue
development of measurable goals; develop an management information
system and monitor progress with respect to achievement of defined
goals; and develop an annual calendar to progressively brief the Board on
the status of performance with respect to Strategic Planning goals.
B.
Recommend five Special Projects to the Board to receive a Priority
classification and Project Management status; recommend appointment of
an official Project Manager for each of the priority projects; invoke the
disciplines and reporting mechanisms of Project Management software;
utilize program based budgeting and financial management procedures;
and arrange for semi-annual briefings for the Governing Board, such that
one Project will be officially reviewed monthly from January through
July and September through November.
C.
Develop the process and procedures to establish Performance Standards,
to include all stake holders in the spirit of structured dialogue; identify the
most important elements of the organization to progressively develop
Performance Standards on a prioritized basis; and develop a reporting
mechanism to monitor conformance.
D.
Develop a schedule for closed sessions of the Committee and conduct a
review of the performance contracts and follow-on, semi-annual
evaluation of all management personnel.
E.
Regularly meet for approximately two hours at 5 PM on the Thursday
following the second Governing Board Meeting of each month from
September through July.
a.
b.
c.
d.
e.
The Special Assistant to the Chancellor for Board Affairs will
provide the staff support for the Committee.
All meetings will be posted and conducted in accordance with the
Sunshine laws of the State of California.
Additional meetings may be called, including closed sessions,
when circumstances so dictate.
Minutes of each session shall be prepared, approved at the
following meeting, and retained in accordance with District
retention policy.
A majority of the Committee of three Trustees shall constitute a
quorum for the transaction of business at any meeting thereof, and
the act of a majority of the members of the Committee present at
any meeting at which a quorum is present shall be the act of the
Committee.