BOARD FACILITIES & LAND USE
PLANNING COMMITTEE
Peralta Community College District
ADOPTED MINUTES – JUNE 19, 2008
Meeting of the Board’s Facilities & Land Use Planning Committee
Meeting Date:
Time:
Location:
Thursday, June 19, 2008
4:00 pm to 6:00 pm
District Administrative Center, Department of General Services
Physical Plant Conference Room
333 E. 8th Street
Oakland, CA 94606
Present:
 Nicky Gonzalez Yuen, Trustee (Chairperson)
 Dr. William Riley, Trustee
 Abel Guillén, Trustee
 John Banisadr, Purchasing Compliance Manager
 Sadiq B. Ikharo, Vice Chancellor of General Services
 Robert Beckwith, DGS, M & O
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Wyman Fong, District HR Manager
Joseph Bielanski, Academic Senate President, BCC
Betty Inclan, BCC President
Bonita Schaffner, BCC
Rosemary Vazquez, Staff Service Specialist, DGS
Herb Kitchen, Marketing
AGENDA ITEMS DISCUSSED
APPROVAL OF AGENDA ITEMS: Agenda was approved as presented.
1.
MINUTES: Minutes from the May 9, 2008 meeting were approved, as presented.
2. UPDATE ON BCC MULTMEDIA LAB
BCC President Inclan gave an update relating to the modification of BCC’s Multimedia Studio.
She stated that the multimedia classes taught at Berkley High School facilities will no longer be
available and that the new multimedia video broadcast studio at BCC is not adequate to produce
the quality work that is the hallmark of BCC’s video production program. Because the studio
was constructed as a broadcast rather that as a shooting studio, it is useful only for close headsshots and/or demonstrations and practice in the use of the studio camera. In an effort to defray
costs, President Inclan suggested that the equipment that is not useful for the BCC’s program be
sold or returned.
Furthermore she commented that since the build-out of the fourth floor will not include a
production studio, the current studio needs to be reconstructed over the summer months.
Estimated cost to reconstruct the space and raise the lighting grids in the ceiling is $300,000,
with an additional cost for equipment estimated at $300,000. Total project cost is approximately
$600,000 (Measure A funds).
Trustees and staff had a discussion relating to timeline and equipment needs. While there was a
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DRAFT Minutes of 6/19/08 Meeting
Page 2 of 3
consensus in favor of the space renovation, more discussion is needed relating to the equipment
needed. President Inclan was asked to present this item to the entire Board, as an action item, at
the next Board meeting. Dr. Ikharo will work with President Inclan and the Chancellor’s Office
to put this item on the 6/24/08 agenda.
3. UPDATE ON BERKELEY CITY COLLEGE PLAQUE
Director Ikharo reported that progress is being made on tracking down names for inclusion on
the Plaque honoring the workers from the building trades unions who put in significant time in
the construction of the Berkeley City College building. He reported that this plaque would be
ready by September 2008.
Afterwards, there was brief discussion regarding the existing plaque in the lobby of Berkeley
City College and the process that went into choosing which names were to appear on the plaque.
There was some disagreement among those present about what process was undertaken and what
the possible solutions might be to ameliorate the feelings of faculty and staff at Berkeley City
College, some of whom feel that important names were left out. It was agreed that President
Inclan should follow up with the Chancellor to fashion some solution (perhaps an additional
plaque?)
4. SUSTAINABLE PERATA
Manager Banisadr gave an update on environmentally thoughtful purchasing. His report
included information on what the Purchasing department has done so far in terms of
sustainability, computer re-use partnerships, vehicle pollution prevention and project planning
for LEED Silver certification. He also summarized the Department’s implementation goals.
Jack Lin spoke briefly relating to the status of the recently purchased recycling bins. All the
smaller bins have been delivered except the outdoor receptacles for walkways and common
areas. They are in the District Warehouse, pending resolution to custodial concerns over union
issues.
Information distributed related to the adoption of custodian standards which outlined AAPA’s
service levels. Jack also spoke briefly relating to “Cleaning Standards”. Manager Fong was
available to answer questions relating to Local 39 union contract and HR matters.
Trustee Riley commented that although he found the information interesting, he felt that this was
not the forum to discuss personnel matters. Trustee Guillén commented that the information
suggested was not cost-effective and does not explain how you will get the employees to do the
work. Management will need to change the mindset. However, he was in favor of hiring Night
Deans. Dr. Ikharo commented that he will discuss doable resolutions to union issues with the
Chancellor and Tom Smith at separate meeting.
5. PROPOSED NEW SCIENCE BUILDING AT MERRITT
Dr. Ikharo, along with Merritt’s President Adams, led a discussion on the proposed new science
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DRAFT Minutes of 6/19/08 Meeting
Page 3 of 3
building at Merritt College. They provided historical background and clarification relating to
projected costs for this project. Total cost will be approximately $45M. Dr. Ikharo plans to
forward a request to the entire Board to allocate approximately $39M of Measure A funds for
this project. This will be combined with the $5,747,150 already allocated from Measure E. Dr.
Ikharo also mentioned the existing Building D has a good potential for contract education. The
administration will also work out the modalities of joint use of the new science building by other
colleges.
Trustee Yuen shared his concerns that there were major gaps in the planning process for this
building, including but not limited to the following: unfinished College and District Educational
Master Plans, Unfinished College and District Facilities Master Plans, and no Bond Expenditure
Plan. He asked how the District can move forward with such a major expenditure without these
documents. Dr. Ikharo explained that the Administration has scheduled monthly meetings to
discuss both the Facilities & Master Plans, which includes administrators, Master Architects and
key personnel. The purpose of these meeting is to share information so that both Plans will
move forward in alignment. Trustee Riley stated that he is comfortable to move forward, noting
that every day this project is delayed monies are lost due to dollar inflation. Trustee Guillén
needs more facts and figures but was less concerned about inflation issues in the current building
climate. Trustee Yuen was not comfortable in moving forward without Facilities and Ed Master
Plans. Different option were discussed, however, there was no consensus.
6. BOND MANAGEMENT STAFFING NEEDS
Dr. Ikharo gave an update relating to the In-house Measure A Bond Program Report that was
presented to the Board on 5/20/08. . The total anticipated cost for bond program management
for a 5-year period ending June 2012 is estimated at approximately $12.7M or 2.98% of the
$427M (Measure E & A) bond amount - $9.6M for outside consultants and internal salaries,
based a 5-year period. Approval will be requested, at the 6/24/08 Board Meeting, for a budget
allocation in the amount of $12,754,872.33 for in-house staffing needs
7. APPROVAL OF MEETING SCHEDUELE
Meeting schedule (June –Dec 2008) was approved as presented.
8. ITEM(S) ON THE AGEND NOT DISCUSSED
The following items were not discussed and will be carried over to the next meeting:
a) Laney Student Center Proposal
b) EBMUD Water Audit
c) No Smoking Areas on Campus
Meeting Adjourned at 6:20 pm