BOARD FACILITIES & LAND USE
PLANNING COMMITTEE
Peralta Community College District
ADOPTED MINUTES –MARCH 09, 2007
Meeting of the Board’s Facilities & Land Use Planning Committee
Meeting Date:
Time:
Location:
Friday, March 09, 2007
3:00 pm to 5:00 pm
District Administrative Center
Department of General Service
Physical Plant Conference Room
333 E. 8th Street
Oakland, CA 94606
Present:
Dr. Sadiq B. Ikharo, Vice Chancellor of General Services
Trustee Dr. William Riley
Trustee Bill Withrow
Trustee Dr. Nicky González Yuen
Trustee Abel J. Guillén
Robert (Bob) Beckwith, Facilities Operations Manager
Joseph Belanski, Academic Senate President
Debra Weintraub, Peralta PFT President
George Herring, President of Merritt
O’Del Johnson, Past President of Laney College
Margaret Haig, Vice Chancellor of Educational Services
Bill Proctor, Bovis Lend Lease
Atheria Smith, Scala Design & Development (Consultant)
Rosemary Vazquez, Staff Service Specialist, General Services (Recorder)
AGENDA ITEMS DISCUSSED:
Item #1 – Approval of Agenda Items
The agenda was approved as presented.
Item #2 – Consider Minutes of the Last Board Facilities & Land Use Planning Committee
Meeting
The February 23, 2007 minutes were approved and adopted. Gonzalez Yuen will hold approval
of January 12, 2007 until further review.
Item #3 – Parking Lot Fee Hike
Dr. Ikharo addressed the committee relating to the Administration proposal to raise the parking
fees for all three colleges. For the past 15 years the parking lot fee for Peralta’s meters has been
just 50 cents, for all the three colleges. The Administration is proposing that it be increased to
$1.00 or $1.50. An in-house survey was conducted of the Bay 10 colleges to see what their
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parking meter fees are. Their fees ranged from $1.00 to $2.50 to $2.75, with Peralta being the
only college charging 50 cents. The cost to run and maintain the college parking lots is
enormous. The source of revenue for the parking lot funding comes form the meters and
citations and is managed by Douglas Parking. . The level of work and activity that is being done,
or that is being planned to be done, on the parking lots will cost the District, at least, 1.5 to 2
million dollars, which includes ADA upgrades, proper lighting systems, meter and asphalt
upgrades, repairing drainage problems and other upgrades and repairs.
The Administration will be presenting to the entire Board a report that will contain a detail
analysis and recommendations. In addition, the Administration is considering having a
conversation with the Vice Chancellor for Budget & Administration to explore revenue sharing
methodology where-by a percentage of the funds collected from this fee hike could go to the
Associated Students Government. Wtihrow stated that he was uncomfortable, from a public
relation standpoint, with using the parking fee hikes as a fund-raiser for student associations; he
feels this is how it will be viewed by the students.
Weintraub would like to see some type of protection for students that get citation due to broken
meters. Gonzalez-Yuen asked that the final recommendation report be brought to this
committee, first, for review and further discussion before it is presented to the entire board.
Report should contain more detail information about current revenues, detail cost on how much
neighboring colleges charge for semester parking pass, what Peralta currently charges for
semester passes and explore more the possibility of sharing funds with student associations. He
would like to hear from student government and Student Trustees regarding their thoughts on
this issue, it would be informative.
Item #3 – Safety & Security Plan (Blue Phones)
Dr. Ikharo reported that a meeting was conducted with Johnson Controls Inc. (JCI) to discuss the
seriousness and magnitude of safety and security issues on the campuses relating to blue phones
that are not working. The District asked JCI to take ownership of the work that they do. A team
has been formed to resolve safety issues and a Letter of Intent has been sent to JCI requesting
them to immediately mobilize and initiate work as described in their proposal of March 1, 2007.
Work is to begin right away so that the schedule would not be delayed and the sequencing of the
work would not be affected.
Approval will be requested from the Board, at the March 13, 2007 Board of Trustee meeting, for
a change order in the amount of $285,813.72 to the existing JCI contract, in order to upgrade the
existing Code Blue Emergency Phones at College of Alameda and Merritt. JCI’s proposal also
includes the installation of additional Code Blue emergency phone units and the installation of a
new license plate camera and mounted camera to view activity and license plates of cars entering
the rear parking areas at Merritt.
Below are the staff negotiated costs for the proposed work:
Merritt College
PROPOSED CHANGE ORDER WORK
Underground Cabling Allotment
9,860.00
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Merritt College
Merritt College
College of Alameda
College of Alameda
College of Alameda
Laney College
Merritt & COA
Existing Emergency Phones Make-New
Project
New Emergency Phones & Extreme CCTV
Underground Cabling Allotment
Existing Emergency Phones Make-New Project
New Emergency Phones
Phone Line Repair
D-Marc Phone Line Tagging
TOTAL CHANGE ORDER
57,818.75
98,784.65
10,030.00
49,013.98
52,755.21
2,799.13
4,752.00
$285,813.72
Their schedule has them completing work around May 4, 2007 (in approximately 2 months).
Beckwith will be monitoring these projects. The Maintenance & Operation department will be
responsible for obtaining an annual contracted service plans to do preventive maintenance, once
phones are in workable order.
Future plans include an upgrade of all the workable blue phones at Laney to match upgrades
done to Merritt and College of Alameda. A cost assessment of costs will be done after JCI
complete its work. It was recommended that when all blue phones are upgraded and functional
that campus engineers conduct monthly test to monitor their workability.
Item # 5 – Measure A Update (Facilities Improvement Initiative - Road Map to the Future)
Dr. Ikharo along with Atheria Smith gave a substantial report and presentation relating to
facilities improvement initiative “Road Map to the Future”. Binders were distributed that
contained materials recently sent, electronically, to the entire Board of Trustees
The objective of the facility planning processes and mission is to provide facilities that are
environmentally sustainable in a responsible manner with the intent to be able to utilize this for
life-safety and educational components.
Dr. Ikharo’s report and presentation included

An Historical Perspective

An Introduction to initiative, which included an Executive Overview

Background information of both Measure A & E funds

Objectives, which included delivering maximum returns

Program Building Block, which included various components

Program Implementation, which included best practices & control and direction
Dr. Ikharo then led a discussion and answered questions or concerns relating to this presentation.
Suggestion and comments from committee members included:

Making changes to pie chart on page 8 - breakdown of Facilities Master Plan to include
Energy Master Plan and change format to show a more circular communication process

Identify milestones on a separate chart

Better timeline with more realistic time frames

Demonstrate how parallel planning does not interfere with long-term activity efforts
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


Include a Departmental Organizational chart identifying key personnel and their
responsibilities
Include technology and equipment need- to- upgrade as a written plan
When new facilities are built, include the costs to maintain them
Dr. Haig gave a brief explanation of the internal and external processes that drives the Education
Master Plan process.
Committee members commended Dr. Ikharo, Ms. Smith and staff for their hard work and
commented that this was a very informative and productive discussion regarding this subject
matter. Yuen Gonzalez suggested that the committee revisit this item at a later meeting.
Next Meeting Date & Time
Next meeting date will be on Friday, April 13, 2007 from 3:00 pm to 5:00 pm in the Physical
Plant conference room.
ANNOUNCEMENTS
Gonzalez Yuen reminded the committee members that the 2007 Peralta Conference on
Sustainability is scheduled for Friday, March 16, 2007 from 9:00 am and 4:30 pm at the
Berkeley City College.
Meeting Adjourned.