Peralta Community College District
PBIM - District Technology Committee (DTC)
Friday, March 4, 2016 – 10:45am – 12:45pm
DTC Meeting Minutes
Date of Meeting: March 4, 2014
Present: Antonio Barreiro, Sharon Millman, Sampathraj Balamurali, Delia Rosemary, Eun Rhee, Jon-Michaels Cox,
Chair/Co-Chair: Gina Tomlinson, Antoine Mehouelley, Fabian Banga
Guests: Joseph Bielanski, Dr. William Love, Mario Rivas, George Crosland, Wessen Tsehai
Facilitator/Recorder: Sean Brooke, Hayat Guessoum
Absent: Evelyn Lord, Mike Orkin, Vina Cera,
Agenda Item
Meeting Called
to Order
I. Agenda Review and
Approval (Facilitator)
Sean Brooke
Committee
Goal
Strategic
Planning Goal
and/or
Institutional
Objective
Discussion
Follow-up
Action
Decisions
(Shared Agreement/
Resolved or
Unresolved}
Time: 10:50 am
The Facilitator begun with the notice
of not having enough members in
this meeting therefore it should be
no approvals at all.
James Black
retired so we
need a
replacement.
The meeting will proceed and the
minutes will be taken for future
review.
Bruce Shapiro
should be
contacted to
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replace Olivia
Roche
II. Review and approval of
Minutes for February
19,2016 (Facilitator) Sean
Brooke
III. Status Update from
Ferrilli Group
We have no quorum for this item so
we need to bring the minutes back
on the next meeting.
#1 - Monitor and
Report the
development and
implementation of
the Colleges and
the District
Strategic IT Plan,
specifically WebBased Email and
Room Scheduling
Software projects.
A: Advance
Student Access,
Equity and
Success
A.2 Student
Success
A.3 Student
Success
B: Engage and
Leverage Partners
B.1
Partnerships
D: Strengthen
Accountability,
Innovation and
Collaboration
D.1
Service
Leadership
D.3
Institutional
Effectiveness
D.4
Global Planning
George reported out that first project
which is a “password reset” was a
major success with the participation
of great people.
According to him the objective is
working with different campuses
and the goal is to establish
collaborative relationships between
the Colleges and the District.
Another project will be to look at the
Active Directory structure which is
Currently not organized according to
best practices consequently making
operational things difficult.
The Ferrilli group will begin formal
project management processes to
allow better services and also to
facilitate project such as
infrastructure and smart class rooms.
George mentioned that it seems that
the Colleges are having lots of
pressure in funding these projects.
Sampathraj Balamurali commented
that he has not seen any funding
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models for these projects. He
recommended to be shown any
funding for the project if available.
George recommended transparency
and working together with all parties
involved.
Dr. Love argued that George will get
resources that the people here will
not get. Also argued that more
money will be spent on IT because
of the presence of the Ferrilli group.
Dr. Love is wondering what the
District will have once the Ferrilli
group leaves us after spending half a
million dollars on them and also
would like to know if every project
or system accomplished will be
sustainable and communicated to the
District and the Colleges as well.
George responded that his program
and plans will create more efficiency
of the system and will reduce the
cost and saves the money for
different needs. George mentioned
that he will bring transparency and
better communication overall.
Co-chair Fabian recommended a
clear and sustainable plan and
clear goals should be defined for the
short and long term, especially for
times after the departure of the
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Ferrilli group and thinks that the
transparency will help the project
enormously.
Antoine is requesting from the group
a clear and detailed plan to be
provided to this DTC committee for
review and communication and also
stating that this committee can help
to push the agenda forward.
Fabian recommended establishing
an informational site where
members of our Peralta Community
can go to get information about the
process and the plans.
George agreed that a website for
informational purpose will work
effectively especially during times
when school closes.
Gina responded that no technical
information needed but information
on the progress and the
implementation of the new
Technology so that the community
will be aware of developments and
the process, this way anxiety will be
reduced and a better communication
is taken place.
IV. District-wide Network
Infrastructure Report
Discussion
#1 - Monitor and
Report the
development and
implementation of
A: Advance
Student Access,
Equity and
Success
Gina has stated that the assessment
reports have been delivered to each
campus IT team.
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the Colleges and
the District
Strategic IT Plan,
specifically WebBased Email and
Room Scheduling
Software projects.
A.2 Student
Success
A.3 Student
Success
B: Engage and
Leverage Partners
B.1
Partnerships
D: Strengthen
Accountability,
Innovation and
Collaboration
D.1
Service
Leadership
D.3
Institutional
Effectiveness
D.4
Global Planning
Next in line is that all IT Campus
teams should go through their
reports to make decision on
what/where/how to implement and
execute.
Antoine mentioned that for Laney
College the reports has been
delivered to the president who
submitted it to the chancellor, for
him Laney has some measure A for
addressing these critical issues.
Laney had funding set aside, so
Laney can come up with 50% of the
budget and asking chancellor to
meet them half way to fund the
project.
There is a proposal to meet with the
Chancellor and negotiate these
infrastructures upgrades and all
switches as well as asking for
funding smart classrooms project.
Antonio proposed that someone
from finance should come to the
meeting and confirm these in money
for all proposal for IT developments
Gina agrees to discuss this with VC
Little since she agrees that it should
be a Rep from finance in every
committee moving forward.
Gina will
discuss
bringing in a
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Antonio stated that for BCC, the
biggest issues are renovating
infrastructure and creating smart
class rooms- this brings the most
impact to the colleges and students.
person from
Finance to the
DTC meeting.
Question asked: Are there any
energy saving plans incorporated
into all structural and technical
upgrades?
Gina answered: Energy savings is
state requirement and will be part of
scope of work
V.
Update Smart
Classrooms Initiative
#1 - Monitor and Report
the development and
implementation of the
Colleges and the District
Strategic IT Plan,
specifically Web-Based
Email and Room
Scheduling Software
projects
A: Advance
Student Access,
Equity and
Success
A.2 Student
Success
A.3 Student
Success
B: Engage and
Leverage Partners
B.1
Partnerships
D: Strengthen
Accountability,
Innovation and
Collaboration
D.1
Service
Leadership
Antoine shared with the members
that the Chancellor’s first speech at
Laney has covered smart class
rooms, improve technology and
reduce costs.
Advanced technology experiment
was performed in one classroom by
putting lots of technology equipment
in one class room and
recommendations were made from
faculty.
The demo will be completed the end
of March. With the collaboration
and integration with faculty
members and students.
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D.3
Institutional
Effectiveness
D.4
Global Planning
Apple TV smart boards were in class
room and students with mobile
devices asked to interact with class
demo. Surveys and inputs needed
from everybody.
Focus is to build a smart class room
that would meet everybody’s needs.
A previous project about smart class
room demo was in the range of
$67,000 and now we are looking at
$25,000 for the smart class room
demos which result to tremendous
savings.
Alameda/Student site / smart class
room is irrelevant. Concerns of
technology failures and operational
issues etc. Concerns about training
and support teachers to utilize new
technology.
Jon-Michaels: smart class room is
good. Different learning styles_
teachers saying new technology not
necessary because they don’t know
how to use.
George: put support in project
ongoing training evaluation and
support is necessary. Also including
students impute is important.
Antoine: Two things in the class
room. Infrastructure and hardware.
These should be an instructional
technology piece added to have
people to teach instructional
technology. Hiring somebody just to
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do instructional technology is being
addressed by technology committee.
VI. Distance Education
report
Fabian: Updated us about the DE
committee. Recommendation to
change Moodle passwords every
semester.
Migration to Canvas will require
time and resources, it will be
expensive. Involve migration.
VII. College Reports
VIII. Meeting Adjourns:
12:45PM
Next Meeting: April 8, 2016 9:00am – 12:00pm
Minutes taken by: Hayat Guessoum
Attachments: All documents and/or handouts for this meeting can be found at:
1- DTC Agenda March 4, 2016
2- DTC Minutes- February 19, 2016
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