Template for Presentation of Budget Requests For
Planning and Budgeting Council
This document is a trial format, open to discussion and feedback.
Page 1.
 Cover sheet with identifying information: originator (person(s), which
PCCD committee, date of request, District-wide or campus request,
etc.
 Anticipated Source of Funding?
 Summary of Total Costs (start-up and ongoing)
 Summary of Proposed Project
 Approvals, signatures (College President, PCCD Committee Chair, etc).
Page 2.
Detail in BRIEF narrative format:
1. Background with brief statement of request including justification and
project name
2. Planning process, and shared governance processes followed at each
campus
3. Review of recommendations from District Education Committee,
District Technology Committee and/or District Facilities Committee
4. Total budget, including start-up costs and ongoing maintenance) and
specification of budget fund (e.g. Measure A funds)
5. Timeline related to project implementation
Budgeting detail (include contingency for delays and/or additional charges at
a rate of 10% over estimated initial cost):
Specify Items
Initial Costs
Ongoing
Maintenance
of Effort
Comments
Furniture, Fixtures
and Equipment
Supplies
Installation Costs
Ongoing
Maintenance
Facilities
Personnel
Total
Template first design: 6/28/2016
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