Memo
To:
José Ortiz, Ed.D.
Chancellor
From: Planning and Budgeting Council
Date: March 22, 2013
Re:
Review of Board Policies and Administrative Procedures
At its March 22, 2013 meeting, the Planning and Budgeting Council reviewed and supported the
following Board Policy and Administrative Procedures and in some instances recommended
revisions:
BP 7370 Political Activity (revised): Please see the attached PBC suggested revision to this BP.
This makes changes to the revision presented to the Chancellor’s Cabinet.
AP 4106 Nursing Programs (revised): This is an existing administrative procedure which has been
updated/ revised by the Director of the Merritt Nursing Program and was approved by the District
Academic Senate (see attachment).
AP 4231 Grade Changes and Student Grievance Procedure (revised): This is an existing
administrative procedure. The changes are on the first page of the administrative procedure and are
highlighted in yellow in the attached copy. The major change is to reduce the number of years from
four to two in which a student may challenge a grade. This was approved by the District Academic
Senate (see attachment).
AP 5011 Admission-Concurrent Enrollment of High School and Other Students (revised): This is an
existing administrative procedure. When this procedure was posted, district A&R staff determined
there were edits that needed to be made (i.e., distinguishing between A&R at the colleges and the
district; consistently stating that high schools students are those in 10th, 11th, or 12th grades) (see
attachment).
AP 5075 Course Adds and Drops (revised): This is an existing administrative procedure. When
this procedure was posted, district A&R noted that a few clarifications needed to be made (see
attachment).
AP 6350 Contracts – Construction: The PBC recommends the addition of a sentence to this
procedure (highlighted in yellow in the attached procedure) and the removal of a word in the final
paragraph (also highlighted)
AP 7123 Hiring Procedures for Regular Academic Administrators and Classified Managers
(revised): The PBC accepted editing the term “Human Resources” to “Human Resources and
Employee Relations” throughout the document. The PBC also approved having Community
Forums for College Vice President finalists. However, the PBC determined that there should also
be Community Forums for District Vice Chancellors and that is added in the attachment.
LS/JB